Lowongan Senior Contracts and Procurement Officer - MAMPU Program, Jakarta

MAMPU RECRUITMENT

DFAT’s new gender program, Empowering Indonesian Women for Poverty Reduction (MAMPU), aims to improve the welfare of poor women in Indonesia. Despite significant reforms, critical public services do not always reflect the needs of poor women, or are not accessible by poor women. This situation has been exacerbated by government decentralization where local governments are increasingly expected to deliver social services for the poor despite generally weak capacity to do so.

Analysis and consultations identified five thematic areas where reform would make a significant difference for poor women and where there are promising opportunities to achieve significant change:

1. improving women’s access to government social protection programs
2. increasing women’s access to jobs and removing workplace discrimination
3. improving conditions for women’s overseas labor migration
4. strengthening women’s leadership for better maternal and reproductive health
5. strengthening women’s leadership to reduce violence against women. 

Identifying new approaches to increase poor women's access to services is the central purpose of this program. These solutions could include reform to local or national government (and in some cases private sector), policies, regulations and services.

MAMPU Program is currently seeking the following position:

Position : Senior Contracts and Procurement Officer

Location : Jakarta

Report to : Finance and Operations Director

Duration : 1 year with possibility of extension

The Senior Contracts and Procurement Officer will report directly to the Finance and Operations Director and will be responsible for all procurement and contracts management for the Program. This includes leading all procurement processes (preparing solicitation documents, evaluation criteria, terms of reference, technical specifications) and managing all contracts and tenders for goods, services and technical assistance.

Scope of Work:

• Manage all procurement processes in line with established Cowater policies and procedures;
• Ensure that all procurement is carried out in accordance with the Commonwealth Procurement Rules;
• Provide advice on a full range of procurement issues and international best practices, including determination of most appropriate procurement modalities and value for money issues;
• Prepare and oversee distribution of requests for quotations, expressions of interest, requests for proposals, prequalification documents and/or invitations to tender and manage/conduct all aspects of procurement planning, application/bid/proposal evaluations;
• Assist in the development of terms of reference (TOR) for service contracts and technical assistance, and technical specifications for goods and quality assure those prepared by others on the team;
• Develop, monitor and update program procurement plans;
• Prepare monthly status report of ongoing procurements for submission to the program Finance and Operations Director;
• Develop and maintain a database of suppliers and consultants that may be invited to participate in procurement processes;
• Maintain a comprehensive and up to date filing system to include procurement preparation documents and contract management, correspondence, etc;
• Coordinate and participate in meetings with vendors and consultants;
• Participate in negotiations with winning bidders and advise the Team Leader on any probity issues;
• Prepare and issue contracts with successful bidders. Manage and follow-up on all contracts and purchase orders, including tracking of deliverables;
• Maintain internal control system which ensures that purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems;
• Provide training to new procurement staff and other staff involved in procurement processing;
• Any other duties as assigned from time to time.

Qualifications Required:

• Demonstrated experience (minimum 5 years) in procurement and contract management;
• Demonstrated experience in sourcing goods, services and technical assistance;
• Strong communication skills and interpersonal skills, including negotiation skills;
• University degree in a relevant discipline (business administration, accounting, procurement, contracts management, program management, etc.);
• Fluency in Bahasa Indonesia and English;
• Proven working experience and knowledge of Commonwealth Procurement Rules;
• Must also be able to create a supportive working relationship among all MAMPU Partners.    

Interested candidates and particularly women are invited to send their application with:

a) Cover Letter

b) Detailed Curriculum Vitae

c) Three referees (preferably former direct supervisors)

Applications including a cover letter and current CV should be sent in confidence to recruitment@mampu.or.id by Tuesday, April 1^st, 2014 noting "Senior Contracts and Procurement Officer" in the subject line. While all applications will be read, only short-listed applicants will be contacted.

Australian Aid – Managed by Cowater International Inc. on behalf of The Australian Government

MAMPU Recruitment

 

MAMPU - Empowering Indonesian Women for Poverty Reduction

 

Setiabudi Atrium, 3^rd Floor,  Suite 306  Jl HR Rasuna Said, Kav 62, Jakarta  12920   INDONESIA

T: +62 21 521 0315 / 0321 / 0337 F: +62 21 521 0339 M: E: recruitment@mampu.or.id

www.cowater.com

Australian Aid - Managed by Cowater International Inc. on behalf of The Australian Government