Administrative Assistant
Australian Government funded HIV Cooperation Program for Indonesia
Position based in Jakarta
GRM International in collaboration with the Burnet Institute is the managing contractor for the HIV Cooperation Program for Indonesia (HCPI), the largest
component of the Australia Indonesia Partnership for HIV.
HCPI is seeking applications from suitably
qualified individuals for the position of Administrative
Assistant based in Jakarta. With support and supervision from the Operations
Manager, the Administrative Officer will conduct the following tasks:
- Coordinate the process of new/renewals of Visa, KITAS, and Work Permit of Long Term International Advisors.
- Manage the process of Papua Security Clearance with the Indonesian authorities.
- Arrange customs clearance of consignments, including preparation of correspondence and follow up action with local authorities.
- Provide assistance in the overall staff recuitment process.
- Coordinate staff leave process and maintain updated leave records.
- Coordinate timesheets for all staff.
- Coordinate the staff Professional Development program.
- Coordinate health insurance of locally engaged staff.
- Coordinate petty cash.
- Prepare correspondence and reports as directed.
- Carry out other duties as directed by the HCPI Operations Manager, Team Leader or Deputy Team Leader.
Interested candidates for this position should have
the following qualifications and experience:
- S1 degree in relevant field
- Demonstrated relevant administrative experience and skills
- Excellent computer skills including MS Word; Excel; Powerpoint; and data base software
- Excellent inter-personal communication skills
- Demonstrated ability to work under pressure in a busy office environment and to function as a productive team member while also being able to work independently
- Ability to communicate (written and spoken) in both Bahasa Indonesia and English
Preferred
Criteria:
- Experience working with a bilateral donor funded project
To register your interest, please submit a cover
letter addressing the essential criteria and an up-to-date CV to recruitment@hcpi.or.id.
Applications close 4pm
Jakarta time on Sunday, 6th April 2014
HCPI is managed by GRM International Pty Ltd and the Burnet Institute on
behalf of the Australian
Government.
About GRM International
GRM is a leading international professional services
firm specialising in the provision of project design, management expertise and
technical assistance to development projects for bilateral and multilateral
funding agencies, governments and corporations. We assist developing regions
globally to achieve sustainable economic growth and create a better future!
