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GIZ Vacancy - Administrative Professional, Jakarta

The Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH is a German international cooperation enterprise for sustainable development with worldwide operations.
 
The Programme “Transforming Administration-Strengthening Innovation” (Transformasi) is implemented jointly between the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH, the Indonesian Ministry for Bureaucracy Reform (KemPAN-RB), the Ministry of Finance (MoF) and other stakeholders. It aims to achieve a clean, efficient, accountable and service-oriented public administration, which is a huge challenge considering there are over 6 mio. public servants.
The Programme focuses on the following topics:
·         Selected priorities of bureaucracy reform: Open Recruitment, civil service professionalization, remuneration management
·         Fiscal impacts and financing of reforms.
·         Ensuring Citizen-Orientation of BR reform with a focus on open government
·         Knowledge management: creation of a subnational innovation hub on BR reform and public service delivery.
For our office at the Ministry of Finance the Programme is looking for an Administrative Professional / Office Manager (m/w)
 
Main Responsibilities
-          Administrative and logistic aspects of office management (meetings, workshops, filing system)
-          financial management including preparation and monitoring of budget, management of cash and bank account, preparation of vouchers for accounting. Assures all financial and administrative regulations are complied with.
-          supporting Senior Advisors and Advisors in contract preparation and management of short term experts / consulting contracts. 
-          ensuring good communication between the Office in the Ministry of Finance.  other offices of the programme and partners
-          managing the support staff at the office,
 
Required Qualifications and experience
§  University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA)
§  At least 3 years’ professional experience in a comparable position.
§  good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
§  very good knowledge English
§  in-depth understanding of financial planning and accounting
§  broad experience of office management and administration
§  willingness to acquire new knowledge as required by the tasks to be performed – corresponding measures are agreed with management
 
Please submit your comprehensive resume to recruitment-indo@giz.de by 20.03.2014 with code : AP OM-MoF as subject.