TERMS OF REFERENCE
EAST JAVA DISTRICT DISASTER MANAGEMENT OFFICER
AIFDR CAPACITY DEVELOPMENT SUPPORT PROGRAM
OVERVIEW
The Australia-Indonesia Facility for Disaster Reduction (AIFDR), was launched in 2009 and a multi-year bilateral partnership focusing on supporting the disaster management and disaster risk reduction program in Indonesia.
Australia-Indonesia Facility for Disaster Reduction (AIFDR) and Australia-Indonesia Partnership for Decentralisation (AIPD) have initiated a joint initiative program to support the sub-national governments. This pilot program develops to support provincial and district disaster management agencies (BPBDs) capacity. AIPD will improve the government’s local planning and budgeting mechanisms and AIFDR will support the government’s capacity in basic disaster risk management technical skills. The activities will be implemented in East Java Province and the four AIPD target districts i.e. Sampang, Situbondo, Trenggalek and Malang. AIPD has been allocating funds to support government’s strategic planning (Renstra) as well as planning and budgeting activities. AIFDR/BNPB will provide funding for series of DM/DRM training for the targeted BPBD and related government department at province and district level.
The General Duties and Reporting Line
The District Disaster Management Officer will primarily be responsible for managing district engagement as part of the ‘Institutional and Technical Capacity Building for Local Disaster Management Agencies in East Java’ program, which will be implemented in four districts of East Java Province (Trenggalek, Situbondo, Malang and Sampang). The District DM Officer will work in partnership with the Provincial DM Consultant, currently based as in-line technical support to the East Java Provincial BPBD. The position reports directly to the AIFDR program manager. Overall management of the position, including initial recruitment and mobilisation, pre-deployment training and briefing and ongoing support while in post will be the responsibility of AIFDR and its implementing partner.
The District DM Officer will conduct a needs assessment of target districts, and design and implement a capacity development strategy involving multi-stakeholders. In order to avoid human resource substitution during the service, a mentoring approach will be adopted.
Regular meetings will be held with AIFDR, AIPD and the implementing partner.
More specifically, the District DM Officer will:
- Report to the AIFDR program manager through East Java Provincial DM Consultant;
- Liaise with the head of the East Java Provincial BPBD, including regular updates on program outcomes and challenges;
- Be subject to performance management undertaken by a performance monitoring team comprised of BNPB, AIFDR and (where appropriate) AIPD members. Formal meetings will be arranged on a regular basis;
- Develop a work plan within 30 days of commencement for submission to the AIFDR program manager;
- Develop a DRM capacity development need assessment of the target districts;
- More broadly, support the implementation of the AIFDR/AIPD program in East Java.
To support AIFDR/AIPD program with local government on disaster management planning, budgeting and capacity development in East Java Province and four target districts.
Referenced Province: East Java with specific target districts Trenggalek, Malang, Situbondo and Sampang
The Role and Responsibility
The District Disaster Management Officer’s main tasks include:
- Assist targeted East Java BPBDs in arranging their Disaster Management Strategic Planning and Mid-term Development Plan (RPJMD) and translate them into more operational plans/strategy;
- Advise on key DRM issues relating to East Java and more broadly on DRM mainstreaming into local development planning processes;
- Take a lead on the coordination of a DRM training program at the district level, at the assigned districts, including facilitating the drafting and/or revision of District Risk Assessments, Disaster Management Plans, contingency planning etc.;
- Produce an assessment of training and capacity development needs within target district governments;
- Facilitate disaster management training and disk risk reduction initiatives at the district level as required. This will include Train the Trainer activities for local DRM facilitators, monitoring and evaluation of training activities, facilitating risk assessments with the use of spatial tools (OSM, QGIS & InaSAFE), identifying strategies for broader DRM technical training replication;
- Based on the assessment, develop and implement a mentoring and capacity development program which will include Key Performance Indicators, milestones, training etc.;
- Analyse the context (opportunities and risks) and help develop strategic plans such as disaster management plans, contingency plans etc., in consultation with BPBD staff;
- Link district BPBD outcomes to the provincial level;
- Engage in socialization workshops across multiple local government units at the district level including Bappeda, Social Department, Health, Education etc;
- Create personal Key Performance Indicators and milestones in coordination with BPBD, AIFDR and AIPD;
- Assist when needed the DM in donor meetings at provincial and district level and communicate relevant information to the DM in terms of security, ongoing programmes, sectoral needs in the area of intervention;
- Lead the production of progress reports to the local authorities as requested in the proper format and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;
- Direct coordination with other agencies present in the districts as required;
- In collaboration with the Disaster Risk Management Specialist, act as focal point for the consolidation and analysis of spatial assessments and planning ensuring that these are in line with national government guidelines; and
- Monitor and map disaster management activities in the target districts including government and non-government programs, increases in budget and interventions;
- More generally, the District DM Officer is expected to contribute to the positive image and overall credibility of the organisation;
- Other tasks as required.
The District DM Officer position will have an initial appointment a 3 month contract, looking at a longer term contract starting as soon as possible. A possible extension will be provided based on forward programming, performance review and the future requirements of BNPB/BPBD and AIFDR.
Location
The position will be based in BPBD East Java Province located in Surabaya with regular visits and consultancies to the four targeted districts. Other travel will be required within province and national level.
The Selection Criteria
Essential Criteria:
- Must demonstrate knowledge and experience in Disaster Management in Indonesia with at least 4 years practical experience.
- An understanding of national and sub-national policies / regulations / & procedures including Ministry of Home Affairs regulations for the formation of BPBD.
- An understanding of Government of Indonesia system and regulations particularly in BNPB and BPBD and demonstrated experience working with Indonesian government, particularly at the sub-national level.
- Strong communication skills.
- Demonstrated experience in facilitating and training role in the past.
- Wide, existing networks in disaster management, particularly at the sub-national level and including government and non-government stakeholders.
- Proficiency in English.
Late or incomplete applications will not be processed further. We will only contact applicants who have been short-listed for interview in Jakarta.
