Position Details
Position Title :
Human Resources Coordinator
Reports to :
Managing Director
Location :
South Jakarta based
Email to :
hrd@rednosefoundation.org (CV,
Cover Letter, Saalry history)
Requirements, Skills,
Knowledge and Experience
a. Bachelor
Degree in relevant field
b. Experience
minimum 3 years
c. Appropriate
tertiary qualifications and demonstrated relevant human resources professional
experience
d. Experience
in managing end to end recruitment in accordance with targeted selection
recruitment methodology
e. Experience
delivering presentation or facilitating training to small groups
f. Experience
computer skills including advanced skills in Office computing application such
as Word, Excel, Powerpoint, Outlook and Visio
g. Sound
written and oral communication, interpersonal and customer service skills and
the capacity to deal confidently and courteously with people at all levels
h. Sound
analytical and problem solving skills
Primary purpose of
the position
Support the efficient operations of the HR department by
coordinating and delivering a diverse range of human resources (HR) management
activities with a focus on recruitment, on-boarding and induction, HR system
administration, organization development and information management
Key Accountabilities
a. Provide
timely and accurate advice on diverse HR management activities, policies,
practices and key process including recruitment, appointment, on-boarding,
induction, conditions of employment and related issues to managers and staff
across the Red Nose Foundation
b. Manage
the end-to-end recruitment and selection of appropriate positions as required
in accordance with targeted selection recruitment methodology and public sector
recruitment policies and practices
c. Provide
administrative and coordination support for recruitment including advertising
positions, providing information to potential applicants about the recruitment
process, processing applications, arranging interviews, preparing and
distributing interview packs for panel members, and filing relevant documents
on recruitment files
d. Coordinate
the on-boarding of new staff including; letter of offer, new starter
documentation, creation of personnel files, facilitation of orientation process
and HR sessions and enrolment into document
e. Coordinate
the separation of exiting staff including; conducting exit interviews,
separation checklists, closure of personnel files and un-enrolment from HR
document
f. Develop
and maintain a range of HR documentation including letters of offer, contract
variations, briefs, guides, policies, procedures, template, flow charts,
organization charts, reports and other documentation
g. Develop
and maintain human resources standard operating procedures, templates and
documents for key process such as recruitment (including recruitment of
temporary staff), on-boarding, and separations
h. Coordinate
a variety work health and safety activities including first aid training
i. Coordinate
management of notified workplace injured and workers compensation claims. Act
as a liaison between relevant parties and maintain documentation
j. Coordinate
the contract process for the engagement of external party
k. Coordinate
with communication department uploading information and ensuring the accuracy
of the foundation information or SOP
l. Develop
regular reports including turnover, recruitment metrics, sick leave , annual
leave and other ad-hoc reports as required
m. Other
duties and accountabilities as required
Challenges / Problem
Solving
a. Meeting
competing and in many cases, non-negotiable deadlines and providing quality
human resource and related services in a complex and dynamic operating
environment
b. Exercising
initiative and sound judgment in determining what needs to be brought to the
immediate attention to the Directors and what may be referred to others for
action
c. Dealing
confidently, courteously, sensitively and professionally with potential
applicants, members of the public who seek information and Foundation all level
staff
