Scope of Work
Procurement Manager
I. Overview
Chemonics International was founded in 1975 and is one of the largest U.S.
consulting firms providing
expertise in developing and emerging-market countries for initiatives financed by the U.S.
Agency for International Development.
II. Position
Name
Procurement Manager
III. General
Responsibilities
The Procurement Manager ensures that solicitations are processed with
free and open competition, and that all procurements comply with relevant
USAID/Indonesia regulations.
·
Procurement Process – The Procurement Manager is
responsible for adhering to the Chemonics Procurement Guidelines and, in
conjunction with the Office Manager, for ensuring that all project staff
adheres to these guidelines. These
responsibilities include but are not limited to planning the procurement, writing
appropriate specifications, evaluating the offers, monitoring the contracts,
handling all post-solicitation activities, including all appropriate
documentation.
·
Compliance - The Procurement Manager is
responsible for ensuring that all contract-related regulatory requirements (e.g.,
ADS) and procurement regulatory requirements (e.g. FAR and AIDAR) are met in a
satisfactory and professional manner.
The Procurement
Manager will at all
times adhere to and act according to the Chemonics Professional Code of Ethics
(“Living Our Values”) and will make the principles of the Code a part of the
project’s culture and standard operating procedures. The
Procurement Manager also should be ready to undertake other project duties as required by the COP and
DCOP, if needed.
IV. Specific Duties
The Procurement Manager duties
include, and are not limited to, the following:
·
Respond in a timely manner to procurement requests as submitted by the
Field Office.
·
Work directly with local, regional or international vendors and service
providers to obtain quotations and/or initiate procurements of requested
commodities and services.
·
Monitor contracts and purchase orders issued to vendors and follow up as
necessary to ensure compliance to terms and conditions.
·
Maintain the overall integrity of the procurement filing system by
ensuring that appropriate documentation is included in each procurement file.
·
Maintain the project’s inventory tracking system.
·
Assist Office Manager and home office project team in developing
procurement related approval documentation for submission to USAID/Indonesia.
·
Provide procurement status reports and inventory summaries as requested
by project staff.
·
Assist Office Manager to provide training to project staff in
procurement policies and procedures.
·
In all other matters acts as a member of the project team, advise and work with other
members of project to advance the project goals and meet
USAID/Indonesia needs.
V. Qualifications
·
Minimum holding Bachelor’s degree required
·
at least 7 years of professional
experience, including project management experience in procurement and
inventory management with large scale international projects.
·
Experience in a developing economy is a plus, especially when
combined with demonstrable experience in coordinating the activities of
government, multinational, national, public, and private stakeholders.
·
Written and verbal fluency in English required.
·
Strong inter-personal and communication skills required.
VI. Reporting
The Procurement Manager will report
directly to the Chief of Party and advise him or her on procurement and
administrative issues related to the project status. The Procurement Manager supervises the
project’s procurement and is responsible for tailoring and applying Chemonics’
procurement manuals, and overseeing the high volume of procurement and
specialized requirements of this project.
