Position Details
Position Title : Human Resources
Coordinator
Reports to : Managing Director
Location : South Jakarta based
Email to : hrd@rednosefoundation.org (CV, Cover Letter, Salary history)
Requirements, Skills, Knowledge and Experience
a. Bachelor Degree in relevant field (Psychology or Human Resources Management)
b. Experience minimum 3 years as HR Supervisor or HR Coordinator
c. Appropriate tertiary qualifications and demonstrated relevant human resources professional experience
d. Experience in managing end to end recruitment in accordance with targeted selection recruitment methodology
e. Experience delivering presentation or facilitating training to small groups
f. Experience
computer skills including advanced skills in Office computing
application such as Word, Excel, Powerpoint, Outlook and Visio
g. Sound
written and oral communication, interpersonal and customer service
skills and the capacity to deal confidently and courteously with people
at all levels
h. Sound analytical and
problem solving skills
Primary purpose of the position
Support
the efficient operations of the HR department by coordinating and
delivering a diverse range of human resources (HR) management activities
with a focus on recruitment, on-boarding and induction, HR
administration, and staff management
Key Accountabilities
a. Provide
timely and accurate advice on diverse HR management activities,
policies, practices and key process including recruitment, appointment,
on-boarding, induction, conditions of employment and related issues to
managers and staff across the Red Nose Foundation
b. Manage
the end-to-end recruitment and selection of appropriate positions as
required in accordance with targeted selection recruitment methodology
and public
sector recruitment policies and practices
c. Provide
administrative and coordination support for recruitment including
advertising positions, providing information to potential applicants
about the recruitment process, processing applications, arranging
interviews, preparing and distributing interview packs for panel
members, and filing relevant documents on recruitment files
d. Coordinate
the
on-boarding of new staff including; letter of offer, new starter
documentation, creation of personnel files, facilitation of orientation
process and HR sessions and enrolment into document
e. Coordinate
the separation of exiting staff including; conducting exit interviews,
separation checklists, closure of personnel files and un-enrolment from
HR document
f. Develop
and maintain a
range of HR documentation including letters of offer, contract
variations, briefs, guides, policies, procedures, template, flow charts,
organization charts, reports and other documentation
g. Develop
and maintain human resources standard operating procedures, templates
and documents for key process such as recruitment (including recruitment
of temporary staff), on-boarding, and separations
h. Coordinate a variety work health and safety activities including first aid training
i. Coordinate
management of notified workplace injured and workers compensation
claims. Act as a liaison between relevant parties and maintain
documentation
j. Coordinate the contract process for the engagement of external
party
k. Coordinate with communication department uploading information and ensuring the accuracy of the foundation information
l. Develop regular reports including turnover, recruitment metrics, sick leave , annual leave and other ad-hoc reports as required
m. Other duties and accountabilities as required
Challenges / Problem Solving
a. Meeting
competing and in many cases, non-negotiable deadlines and providing
quality human resource and related services in a complex and dynamic
operating
environment
b. Exercising
initiative and sound judgment in determining what needs to be brought
to the immediate attention to the Directors and what may be referred to
others for action
c. Dealing
confidently, courteously, sensitively and professionally with potential
applicants, members of the public who seek information and Foundation
all level staff
