EXECUTIVE SECRETARY
In order to implement several
key objectives, ASEAN established various working group to cater variety of
development issues in many areas and one of them is ASEAN Insurance Council
(AIC). AIC was first initiated during ASEAN Meeting in Jakarta in 1978 and the
initiative was formally approved in 1983 in which AIC officially acquired its
formal status.
AIC is envisioned to be the
main regional platform for insurance leaders, professionals and practitioners
to network and share their knowledge and expertise in various areas of
insurance business and to position AIC to be a strong, prestigious, well
organized organization to facilitate the cooperation and collaboration for the
development of insurance industry in facing 2015 ASEAN Economic Community
To achieve those objectives, AIC needs a high caliber
incumbent to fill the one position of Executive
Secretary who will
take a central role to support the Executive Director and development in the region by ensuring
all office administrative/ office management are effectively running on daily
basis.
Responsibilities:
1. Able to set up new small office
2. Provide secretarial support including respond to all
correspondence, drafting letters, memos, taking clear messages, and scheduling
appointments
3. Organize filling system in place for all in bound and
out bound correspondence. Also, maintain the administrative records and updates
the general filling system
4.
Good and fast in
preparing MoM to be disseminated to all members
5.
Arrange
accommodation (ticket, hotel, etc.), assist visitor, visa, company license,
liaison to related government office, prepare contract, and insurance
6.
Organizing & planning office's
activities and events
7.
Perform other tasks as requested
Requirements:
1.
Excellent
English verbal and writing skills
2. Minimum 5 year in a professional office
setting
3. Excellent communication,
interpersonal
and coordination skills
4.
Competence in use of MS Office
(power point) and other office devices
5.
Excellent
organizational skills and demonstrated ability to multi-task with capacity to work independently
in limited supervision
6. Flexible and adaptable to change
7.
Experience in arranging and coordinating big event/ meeting/ workshop is desirable
8.
Some experiences in HR,
finance, and deal with media would be preferred
9.
Fast
learner, ability / willingness to work in a small team and a multicultural and
international environment
10.
Honesty and
trustworthiness.
Interested applicants are requested to
send a cover letter, resume, and expected salary to aic.sec.jkt@gmail.com no later than 7 January 2014. Please indicate the position
title in the subject line. Only strongest candidates will be notified and no telephone inquiries.
We are regret that shall be unable to acknowledge receipt of you application and unable to respond to those applicants who have not been short listed and we apologize for this in advance. If you do not hear from us within three weeks of the closing date, please assume that you have not been shortlisted.
