Chemonics International, a global international development
consulting firm seeks qualified Indonesian specialists for the USAID Higher Education
Leadership and Management (HELM) project in Indonesia.
Project Overview
The USAID/HELM project was awarded to Chemonics International on November 28, 2011. Chemonics implements HELM with support from partners: the Indiana University Alliance; JBS International Inc., Aguirre Division; and the University of Kentucky (UKY). The five year project was designed to support Indonesia’s Higher Education (HE) sector in increasing its quality and relevance through improved focus on administration and management capacity.
Project Overview
The USAID/HELM project was awarded to Chemonics International on November 28, 2011. Chemonics implements HELM with support from partners: the Indiana University Alliance; JBS International Inc., Aguirre Division; and the University of Kentucky (UKY). The five year project was designed to support Indonesia’s Higher Education (HE) sector in increasing its quality and relevance through improved focus on administration and management capacity.
In partnership with
the Ministry of Education and Culture (MoEC) and the Directorate General of
Higher Education (DIKTI), HELM provides technical assistance, training, and additional
support to strengthen the leadership capacity and increase effectiveness in the
following four core management areas:
Title : Receptionist
Principal Duties and Responsibilities
The Receptionist is responsible for reception, customer service, and ensuring all office administrative systems are effectively running on a daily basis. He/She may also assist with general office tasks, including work related to basic office management requests. The Receptionist will report directly to the Administrative Manager or his/her designee and on regular basis will be required to do the following:
Specific tasks
1. Minimum 1 year working as a receptionist in a professional office setting.
2. Excellent organizational skills and demonstrated ability to multi-task.
3. Experience in a hospitality position and working with donor funded program preferred.
4. Excellent English verbal and writing skills.
5. Ability to make independent decisions and work as a team player.
6. Excellent interpersonal and coordination skills.
7. Flexible and adaptable to change.
8. Ability to use Microsoft applications including MS Word, PowerPoint, Excel, and Outlook.
Application submission instructions:
No telephone inquiries, please. Applications will be considered on a rolling basis. Only qualified candidates will be contacted.
- General administration and leadership
- Financial management
- Quality assurance
- Collaboration with external stakeholders
Title : Receptionist
Principal Duties and Responsibilities
The Receptionist is responsible for reception, customer service, and ensuring all office administrative systems are effectively running on a daily basis. He/She may also assist with general office tasks, including work related to basic office management requests. The Receptionist will report directly to the Administrative Manager or his/her designee and on regular basis will be required to do the following:
Specific tasks
- Receptionist service as the initial face for the project office, including greeting guests and ensuring a positive initial impression of the project, answering telephones and taking clear messages as needed, scheduling appointments as required and other duties.
- Provide secretarial support including phone operator, control long distance and international telephone usage if needed.
- Provide secretarial support for all correspondence, including drafting of letters, memos, etc. and keeping a clear and organized filing system in place for all in-bound and out-bound correspondence.
- Supervise and manage the Driver’s day to day activities.
- Coordinate project driver’s schedule and logs as required for completeness and compliance with regulations.
- Assists in sending and receiving the mail, including but not limited to the home office pouch and documents including logging all office deliveries.
- Maintains the administrative records and updates the general filing system daily as per the file index.
- Manage the monthly office mobile phone usage and payment records, office maintenance and utility usage and payments, and other recurring monthly payments as needed.
- Perform other tasks as requested by his/her supervisor.
1. Minimum 1 year working as a receptionist in a professional office setting.
2. Excellent organizational skills and demonstrated ability to multi-task.
3. Experience in a hospitality position and working with donor funded program preferred.
4. Excellent English verbal and writing skills.
5. Ability to make independent decisions and work as a team player.
6. Excellent interpersonal and coordination skills.
7. Flexible and adaptable to change.
8. Ability to use Microsoft applications including MS Word, PowerPoint, Excel, and Outlook.
Application submission instructions:
- Interested applicants for the position above are requested to send a cover letter and resume (English) to indonesiahelm@gmail.com by December 15, 2013.
- Please list the position title in the subject line of the email.
- This position is subject to USAID approval and salary scales.
No telephone inquiries, please. Applications will be considered on a rolling basis. Only qualified candidates will be contacted.
