The
Republic of Indonesia and the United States of America, acting through
the Millennium Challenge Corporation (MCC) entered into a Millennium
Challenge Compact on November 19, 2011. The Millennium
Challenge Account-Indonesia
(MCA-Indonesia) is a Trustee Institution established by the Government
of Indonesia to act as its designee in supervising and managing the
implementation of the five-year US$ 600 million MCC Compact Program in
Indonesia. The MCA-Indonesia has been fully operational since April
2013
MCA-Indonesia is looking for a qualified and dynamic Operation & Finance Manager.
The Finance and Operation
Manager will support the Project Director of Green Prosperity (GP) in matters
related to financial management, procurement, operational support, project
administration, and general services. S/he will ensure that the financial and operational
support for GP program and its projects will be smooth and no-disruptive.
The incumbent has
overall responsibility for financial and operational management of GP program
and the administration of GP projects. S/he
will support the Project Director of GP in managing the contract performance of
a third-party, including Program Management Consultant and Individual
Consultants, through performing all legal, financial and administration
aspects; planning, budgeting, controlling, monitoring and reporting.
Interested
and qualified candidates are invited to send a letter of interest
highlighting the suitability for and the potential contribution to the
position, a detailed CV and contact details for three referees to hrd@mca-indonesia.go.id
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Detailed Duties and Responsibilities
Financial Management
- Support the GP Team for all financial management matters related to the program and the projects implementation
- Ensure that GP program and its projects adherence to all financial management provisions of the Compact and related documents
- Manage the preparation of GP program and projects budget, on a quarterly basis in coordination with the GP Team (particularly Associate Directors in GP), Implementing Entities, consultants and related parties.
- Develop quarterly disbursement requests for funding from MCC
- Prepare future cash flow requirements for GP Projects for each period, and ensure that all accompanying reports are delivered according to the required schedule.
- Monitor expenses against budgets and analyzing the variance to ensure adequate resources is prepared and control of funds has met. Provide quarterly contract disbursements report and other necessary information to the GP Project Director in order to track the progress of GP projects.
- Assist in the development of the operating budget for the GP Program and its projects
- Oversee the Program Management Consultant (PMC) to ensure that they are providing all project administration (and financial) services, including project planning and budgeting, progress control and monitoring, cash flow management, funds control and payment processing, reporting and auditing as required in its contract.
- Ensure that the PMC’s project administration information system accommodates the need of GP Program in deliver its mandate effectively and efficiently and meet the requirements of the Compact.
- Provide inputs, feedbacks and changes on MCA-I’s financial management operations manual, known as the Fiscal Accountability Plan (FAP), to ensure its applicability and alignment with the need of the operational of GP program.
- Monitor and ensure the operation of GP program and its projects compliance with all aspects of the FAP, which include all procedures for financial management operations, sound internal control, designated authority for approval, verification of goods and services received, and payment execution.
- Develop and implement effective performance management tool (Executive Information System and Management Accountancy) to monitor and control progress of the GP projects
- Meet internal and external audit requirements of MCC, including the Office of Inspector General (OIG) of the United States Agency for International Development (USAID), and a Public Accounting Firm.
- Cooperate fully with the auditors to ensure that the auditing requirements of the program are satisfied as required by the Compact, and develop a Corrective Action Plan to ensure that all audit findings are resolved on a timely basis.
- Ensure that MCC funds are exempt from all taxes as detailed in the Compact Agreement, Program Implementation Plan, and/or any other agreement associated with the Compact, and assist in obtaining refunds for taxes paid.
- Develop and manage GP management accounting reports, including special reports required by the MCA-Indonesia or the Board of Directors and the Government of Indonesia.
- Serve as liaison to the Chief Financial Officer of MCA-I, Fiscal Agent and any Implementing Agencies on financial and operational matters.
- Assist GP Project Director in managing the work of Program Management Consultant and related staff and ensure quality of outputs, and provide close supervision to them.
- Manage the processing and analysis of project-related expenses and operating expenditure (Opex) to ensure that they are in accordance with GP Program objectives and work plan, approved budget, MCC policies, regulatory framework and statutory requirements.
- Manage the administration, financial and legal aspects of the contract and payments of Project Management Consultant, GP Individual Consultants and other third-party.
- Coordinate with related MCA-I staff on the accurate and timely reporting of disbursements and commitments.
Procurement
- Ensures that all procurement activities of GP Program is planned and implemented in accordance with the Procurement Guidelines and procedures.
- Prepares, manages and keeps records of all procurement activity of GP; monitors and reports on the progress of this activity.
- Manages the flow of procurement activity to implement the GP projects.
- Serves as the primary liaison between the GP Team with Procurement Director and Procurement Agent on all procurement activities needed by GP and facilitates the smooth interplay between and among all elements of the procurement process.
- Coordinates the procurement functions of the GP Program with the Procurement Director and the Procurement Agent in implementing the GP program, including identifying initial procurement needs and organizing procurement process.
- Reviews the procurement operations manual and recommends any necessary changes or improvements to ensure it responds to the operational reality of GP Program.
- Supports GP management in maintaining the integrity and confidentiality of the procurement process.
- Facilitates the preparation and submission to the Procurement Agent of necessary procurement documents by the GP Program.
- Performs other tasks and responsibilities related to procurement as requested by the GP Director.
Operation
- Provide guidance for the development and implementation of operations policies, procedures and systems in line with best practices, and ensuring continuous improvement of operational efficiency of GP Program.
- Deal with all operational related activities – Finance, Staffing, Procurement, Information Technology and General Services. Provide assistance in work plans of the GP Program and ensure efficient and effective operational services.
- Assist the GP Director in preparing and coordinating the activities in the GP work plan, which includes preparation of the implementation plan, budget, and program activities.
- Oversee and be responsible for coordinating the preparation of periodic reports relating to GP Program operations that are required by the GP Director.
- Assist the GP Director to:
- Serve as the operational related matters to GP Program
- Provide periodic operational effectiveness and efficiency reports
- Support the GP Associate Directors on operational related matters
- Comply with the guidelines and procedures relative to operations support
- Oversee systems and internal controls to effectively and efficiently plan, track and monitor the GP’s financial transactions and assets.
- Identify, prepare and closely monitor GP Program’s risk mitigation strategy and activities.
- Oversee the the office-related insurances, which includes GP’s assets insurance, public liability insurance, liability insurance, medical and health insurance.
- Perform other operational-related tasks and special projects as assigned by the GP Director.
Requirement:
Education, experience and technical competencies:
- Master’s Degree or equivalent in Accounting or Finance; preferably a Certified Public Accountant (CPA) or Management Accountant, or equivalent. Advanced degree in business administration, public administration, law, international development, engineering, or related field will be considered.
- Approximately ten (10) or more years of professional experience, including approximately seven (7) in a financial management position of a project or company having an annual budget of more than $5 million USD.
- Proven operation and management skills and experience in activities related to financial management.
- Proven ability to oversee and manage the finance and operations of an institution similar to the MCA-Indonesia, preferable with an international organization.
- Ability to support the financial and operational matters of large scales program/projects to ensure that the GP Program will run effectively and efficiently, to achieve the programmatic goals and meet the all compliance requirements.
- Ability to develop complex budgets and execute all related financial transactions.
- Experience in developing and executing financial management systems and processes.
- Preferable having experience developing and/or managing procurements in systems applying international standards.
- Familiarity and/or experience with international donor institutions’ operational and procurement guidelines and procedures, particularly those of the US Government or UN, World Bank.
- Familiarity and/or experience working with Government of Indonesia, its line ministries and donor instiutions.
- Has strong computer skills and experience with Microsoft Office applications, and ERP (Enterprise Resource Planning) system experience, SAP is desirable.
- Excellent written and verbal communication skills in English and Bahasa Indonesia.
Personal attributes and competencies:
- Excellent organizational skills and have the creativity and capability to be flexible to respond to changing requirements.
- Excellent coordination, facilitation and negotiation skills.
- Excellent management and supervisory skills.
- Excellent interpersonal and communication skills, and demonstrated the ability to effectively interact and collaborate with people in multidisciplinary teams as well as work across departments, divisions and institutions to ensure smooth implementation of GP Project activities.
- Demonstrated high degree of courtesy, tact and discretion.
- Have high integrity and exercise good judgement.
- Values the continuous improvement and learning, and committed to mentoring and coaching.
