VACANCY ADVERTISEMENT
RTI International is one of the world's leading research
institutes, dedicated to improving the human condition by turning knowledge
into practice. Our staff of more than 3,700 provides research and technical
services to governments and businesses in more than 75 countries in the areas
of health and pharmaceuticals, education and training, surveys and statistics,
advanced technology, international development, economic and social policy,
energy and the environment, and laboratory testing and chemical analysis.
RTI is seeking for highly
qualified candidates to fill the following position to be based in Jakarta,
Indonesia:
Senior
Procurement Specialist – Regional Office
Position Summary:
The Senior Procurement Specialist is the key representative in the
Indonesia Regional Office on procurement activities on behalf of the
organization. The day to day activities of this position encompass all aspects
of supply chain management, from market research and supplier identification to
logistics and post procurement support. This position will act as a primary
resource to ensure that all project and corporate purchases are made according
to RTI/USAID/FAR rules and regulations as well as aligned with strategic
sourcing initiatives where global agreements / contracts are available. This
position will also be responsible for the administration of RTI’s procurement
policies and procedures in all project offices including the facilitation of
related education and training programs.
ESSENTIAL Duties and Responsibilities:
- Assist and provide oversight to sourcing in support of project activities on an as-needed basis
- Verify that all procurements are approved and executed in accordance with applicable Federal regulations and RTI Procurement Policies and Procedures
- Review procurement files for compliance with RTI and Federal/USAID requirements including supplier identification, competition, source justification and/or price reasonableness Identify and develop qualified suppliers for a broad range of commodities and services in support of project activities with the goal of undertaking enhanced supplier surveillance functions
- Draft, negotiate and finalize all types of contractual correspondence and documents within signature authority
- Provide on-site operational assistance for projects during mobilization/implementation period and as-needed for other major procurement activities; provide demobilization/closeout support as needed.
- Facilitate and develop RTIs logistics capacity with regards to inventory management, warehousing, property control to enhance project activities
- Serve as primary point of contact for management and administration of leases with respect to office, residential, warehouse and equipment requirements for Asia
- Assist in the development of nonexpendable property budget approval (including competition requirements); develop notifications for subcontracting activities; submit waivers up to and including lease vs purchase analysis and US source and origin sourcing
- Support regional office operations by engaging in purchasing agreements with local suppliers and service agreements for facility and equipment maintenance
- Effectively interpret, train and communicate RTI Procurement Policies and Procedures to project and Regional office staff.
- Conduct training on a regular basis for regional office and project staff regarding subcontracts and procurement, local procurement policy, sourcing, contracting responsibilities, ethics and general guidelines on property management.
- Coordinate with Accounts Payable and applicable project staff, as needed, to resolve supplier issues concerning invoicing and payments issues
- Effectively interpret, train and communicate RTI Procurement Policies and Procedures to project and Regional office staff
- Enter and maintain procurement commitments in RTI’s finance and accounting systems; provide support to field offices for procurement activities and review monthly project activity reports in coordination with compliance responsibilities.
- Develop and/or support travel management program with local carriers, hotels and other travel related needs.
Required Qualifications:
- Bachelor’s degree and 10 years’ related experience; MA degree and 6 years related experience or equivalent combination of education and experience.
- Knowledge of procurement / contracts principles and terminology as well as basics of contracts administration and finance or accounting
- General background, understanding of and experience with various procurement and/or logistics activities
- Knowledge of, and experience with, the use and interpretation of regulatory material such as the Federal Acquisition Regulations (FAR), Agency Supplementary Regulations (especially various USAID regulations and policies), Code of Federal Regulations, and Uniform Commercial Code
- Ability to establish and maintain effective working relationships with co-workers, supervisor, project staff, and clients
- Proficient interpersonal, oral and written communication skills
- Ability to perform duties that require close attention to detail, to prioritize workload and follow tasks through to completion
- Ability to work independently within scope of job description
- Basic math and computer skills
Interested candidates should send the following documentations:
Application letter and CV with 3 referees. Please indicate the position you are
applying for in the email subject, and submit the application by 8 December 2013: hr@rti-indomd.rti.org.
RTI values
equal employment opportunities. Female candidates are encouraged to apply.
Only short listed candidates will be contacted.
