Lowongan Head of Finance and Administration - FZS Indonesia Programme, Jambi

Job Profile Head of Finance and Administration

FZS Indonesia Programme

Frankfurt Zoological Society

Frankfurt Zoological Society’s goal is to work with and for people to secure biodiversity in key ecosystems worldwide as the basis for all life and the livelihoods of present and future generations. FZS runs a long-term conservation programme in Jambi’s Bukit Tigapuluh Landscape (Sumatra). For more information on the Society and our projects, please visit our website at www.fzs.org.

Job Summary:
The Head of Finance and Adminsitration will report directly to the Indonesia Programme Manager and will closely co-operate with Project Managers, and other staff. S/he leads and manges the Finance Office as well as Human Resources development.

1. Purpose of the job
To manage efficiently and transparently the financial and human resources, thereby supporting the FZS Indonesia Programme in its delivery of conservation outcomes and impact as per FZS strategy.

2. Main outputs

• Effective administrative and financial management systems in place and operational across the FZS Indonesia Programme
• Legal obligations in Indonesia met for the FZS as an entity and its staff
• Analysis of FZS Indonesia Programme financial processes and working schemes provided to FZS Indonesia Programme management in order to support decision-making
• Support to outpost projects on system implementation provided
• Contractual commitments with donors fulfilled 
• Support to Project Managers and outpost projects on donor contract development and financial management provided
• Effective and motivated staff in the Finance and Administration Department

Note: These outputs are general. In the individual plan they will be specified annually.

3. Main responsibilities

• To contribute to the development of the FZS Indonesia Programme, particularly business planning
• Lead the annual FZS Indonesia Programme budget preparations 
• Analyse the ongoing financial situation and ensure the flow of financial information to the HoA, Project Leaders and FZS HQ 
• Control, manage and ensure a timely flow of funds from HQ to Indonesia and field projects 
• Ensure accurate financial reporting, effective administration procedures and internal control and compliance with national fiscal and legal regulations 
• Ensure that FZS Indonesia Management and project leaders are informed when budgets of any particular project are in danger of being overspent
• Oversee timely report preparation and submission by Programme Accountant to the Programme Management, Project Leaders, and FZS HQ 
• Support FZS Indonesia Programme Management in the implementation of administrative and financial systems 
• Oversee financial reporting to third party donors according to their contracts 
• Oversee management of FZS Indonesia Programme assets and infrastructure 
• Ensure the FA department supports and advises on equipment purchase and infrastructure development across the FZS Indonesia Programme where relevant
• Lead and manage the human resources of the FZS Indonesia Finance and Administration Department, including recruitment, job planning, staff performance reviews and appraisals, general staff administration and staff development

4. Internal and external relationships, interaction

• Head of Indonesia Programme
• Project Leaders
• Bookkeepers
• Project accountants
• Auditors
• Administrative and Logistics Officer
• HQ finance department
• Donors
• Bank
• Labour and tax offices
• FZS Legal advisors
• Indonesia support staff

5. Job requirements

• Qualifications and experience - required
• Working towards or gained a professional accounting qualification such as:
• Association of Chartered Institute of Management Accountants (CIMA) or
• Association of Chartered Certified Accountants (ACCA) or
• Association of Chartered Accountants (ACA) or
• Chartered Institute of Public Finance and Accountancy (CIPFA)
• Association of Accounting Technicians (AAT)
• International Association of Book-keepers (IAB)
• 5 Year’s middle or senior financial management in the commercial or not-for-profit sector
• Management consulting experience or experience designing and implementing new management systems (e.g. financial, human resource and/or administrative) in an organisation
• Exceptional interpersonal and written, verbal and listening communication skills (excellent written and verbal skills in English and Bahasa Indonesia)
• Proven understanding that the role of administration and financial departments is to provide a support service for the delivery of effective management (in this case conservation management and outcomes)
• Commitment to providing high-quality, accurate and timely information
• Ability to both think strategically and provide manage detail on a daily basis to ensure operational excellence
• Experience of preparing and conducting audits 
• Proven experience in Human Resource Management
• Knowledge of electronic/online banking and Microsoft Office with MS-Excel to an advanced level
• Ability to work to tight deadlines under pressure 
• Able to work effectively with non-financially trained professionals
• Knowledge of Indonesian law, particularly labour, tax, NGO and environmental law
• Willingness to live and work in Jambi, Sumatra
• Ability to travel to project areas in Sumatra, often travelling and living under basic conditions in remote areas

• Qualifications and experience – desired
• Experience working in an international organisation or overseas 
• Project management experience 

• Behaviour Competencies

Management Control
Establishing and carrying out procedures to monitor and regulate staff progress, tasks and activities as well as own activities and responsibilities

Integrity
Maintain high ethical standards, both personally and professionally; shows integrity and fairness in dealings with others

Teamwork

• Co-operates and works well with others in the pursuit of team goals; shares information; supports others. 
• Contributes effectively towards a collective (organisational) goal or towards solving problems/conflicts even when the topic involved does not directly serve own interests.

Planning, organizing

• Setting goals and priorities in an effective manner; indicating the necessary action, time and resources and monitoring progress of staff and own activities and responsibilities; assigning and delegating tasks.

Customer Service 

• Concerned to provide a prompt, efficient and personalized service to clients; goes out of way to ensure that individual customer needs are met

Empowering/ motivating/ persuading others

• Enthuses others and facilitates successful goal accomplishment by promoting a clear sense of purpose, inspiring a positive attitude to work, and arousing a strong desire to succeed among team members. 
• Actively seeks to improve others' skills and talents by providing constructive feedback, coaching, training opportunities and assignments with challenge their abilities and encourage development.
• The ability to make and maintain contact with people at different levels in a natural way; to interact with people at personal level and have a positive influence on the working atmosphere.

Able to influence attitudes and opinions of others and gain agreement to proposals, plans, ideas; skilful at negotiating

Problem analysis 

• Pointing out problems. Breaks problems into constituent parts and differentiates key elements from irrelevant or trivial; makes accurate use of logic; draws sound inferences from information available. 
• Recognising important information; establishing connections between various pieces of information. Tracing possible causes of problems; searching for practical data/solutions.

How to apply
Applicants should submit their Curriculum Vitae, a covering letter including contact information for three referees and explaining their interest in the position to: litadelarosa_fzs@yahoo.co.id by DAY 31 October 2013.

LOWONGAN KERJA NGO SELENGKAPNYA DISINI

LOWONGAN KERJA NGO: Dapatkan Informasi Melalui Email Anda. Click Subscribe Now!