RTI
International is one of the world's leading research institutes, dedicated to
improving the human condition by turning knowledge into practice. Our staff of
more than 3,700 provides research and technical services to governments and
businesses in more than 75 countries in the areas of health and
pharmaceuticals, education and training, surveys and statistics, advanced
technology, international development, economic and social policy, energy and the
environment, and laboratory testing and chemical analysis.
Research Triangle Institute (RTI) International is seeking
Indonesian applicants for the following positions:
1. ACCOUNTANT – SUM 2 Project, based in Papua,
Indonesia
Under the direction of RTI-SUM 2 Finance and Grants
Manager and Papua Regional Coordinator, the Accountant is responsible for
managing financial transactions by the SUM 2 project for Papua Regional office,
and to report on a monthly or regular basis to RTI-SUM 2 Papua Regional Coordinator. The Accountant is responsible for the
accuracy of these transactions so as to ensure USAID compliance. The Accountant
is to regularly assist the RTI-SUM 2 Papua Regional Coordinator to review the
financial system to identify aspects that can be improved. Under this contract, the Accountant will be
an employee of RTI under the SUM 2 project.
Accountant Essential Duties and Responsibilities:
Under the
supervision of the RTI-SUM 2 Finance and Grants Manager and Papua Regional
Coordinator, the specific duties and activities of this job are as follows:
·
Compile and analyze financial
information to prepare financial statements including monthly and annual
accounts including:
§ Bank/account reconciliation
§ Journal entries and general ledger operations
§ Monthly financial reports
§ Accurate and timely financial reports
§ Financial data bases
§ Scanning of all financial documents and maintenance
of quality for reporting purposes
·
Ensure financial records are maintained
in compliance with USAID policies and procedures
·
Ensure all financial reporting
deadlines are met
·
Establish and monitor the
implementation and maintenance of accounting control procedures
·
Continuous management and support of
budget and forecast activities
·
Execute petty cash and transactions and
ensure its accuracy for reporting purposes
·
Prepare, record and maintain all Petty
Cash disbursement vouchers
·
On regular basis, under direction of
the RTI-SUM 2 Finance and Grants Manager and Papua Regional Coordinator, review
all incoming invoices
·
Assist the RTI-SUM 2 Finance and Grants
Manager and Papua Regional Coordinator reviewing regional office financial
reports. CSO financial reports and their supporting documents
·
Assist the RTI-SUM 2 Finance and Grants
Manager and Papua Regional Coordinator with preparation and coordination of the
audit process
·
Manage filing of financial and
accounting records
·
Assist the preparation of monthly
non-expendable inventory changes of SUM 2 project and conduct year-end physical
office non-expendable inventory count
·
Manage and calculate for the support
staff (drivers, assistant overtime, etc)
·
Manage aging schedule of outstanding
advances
·
Maintain relationship and
correspondences with travel agents, hotels and partners.
·
Maintain correspondences with SUM 2
partners.
·
Perform other related finance and
administrative tasks as required.
Minimum
Required Qualifications:
·
Bachelor’s (S1) degree in Accounting with minimum two years or Diploma in accounting
with minimum 5 years of experience performing similar duties as an Accountant.
·
Have knowledge in accounting, finance,
and administration. Experience in
auditing will be preferable.
·
Good command of written and spoken English
and Indonesian.
·
Able to work under pressure and tight
deadlines.
·
High degree of adaptability to varied
working environments and good interpersonal and teamwork skills.
·
Experience in managing
project/accounting/financial management. Experience in project financed by
USAID is an advantage.
·
Deep knowledge in excel application,
internet and email. Experience work with accounting software will be an
advantage.
2.
Finance and Administrative Assistant – SUM 2
Project, based in Jakarta, Indonesia
Under the direction of
RTI-SUM 2 Finance and Grants Manager, the Finance and Administrative Assistant
is responsible for assisting the management of financial transactions by the
SUM 2 project for Jakarta and Regional offices, and to report on a monthly or
regular basis to the RTI-SUM 2 Finance and Grants Manager. The Finance and
Administrative Assistant is responsible for the accuracy of these transactions
so as to ensure USAID compliance.
The Finance and
Administrative Assistant is to regularly assist the RTI-SUM 2 Finance and
Grants Manager to review the financial system to identify aspects that can be
improved. Under this contract, the Finance and Administrative Assistant will be
an employee of RTI under the SUM 2 project.
Finance
and Administrative Assistant Essential Duties and Responsibilities:
- · Compile and analyze financial information to prepare financial statements including monthly and annual accounts including:
§ Bank/account reconciliation
§ Journal entries and general ledger
operations
§ Monthly financial reports
§ Accurate and timely financial reports
§ Financial data bases
§ Scanning of all financial documents and
maintenance of quality for reporting purposes
- · Ensure financial records are maintained in compliance with USAID policies and procedures.
- · Ensure all financial reporting deadlines are met
- · Establish and monitor the implementation and maintenance of accounting control procedures
- · Continuous management and support of budget and forecast activities.
- · Execute petty cash and transactions and ensure its accuracy for reporting purposes.
- · Prepare, record and maintain all Petty Cash disbursement vouchers.
- · On regular basis, under direction of the Finance and Administrative Officer, review all incoming invoices.
- · Assist the RTI-SUM 2 Finance and Grants Manager reviewing regional office financial reports and their supporting documents.
- · Assist the RTI-SUM 2 Finance and Grants Manager with preparation and coordination of the audit process.
- · Manage filing of financial and accounting records.
- · Assist the preparation of monthly non‐expendable inventory changes of SUM II project and conduct year‐end physical office non‐expendable inventory count.
- · Manage and calculate the support staff (drivers, assistant overtime, etc).
- · Manage aging schedule of outstanding advances
- · Perform other related finance and administrative tasks as required.
Minimum
Required Qualifications:
- Bachelor’s (S1) degree in Accounting with minimum two years or Diploma in accounting with minimum 5 years of experience performing similar duties as an Accountant or Diploma in accounting with.
- Have knowledge in accounting, finance, and administration.
- Experience in auditing will be preferable. Good command of written and spoken English and Indonesian.
- Able to work under pressure and tight deadlines.
- High degree of adaptability to varied working environments and good interpersonal and teamwork skills.
- Experience in managing project/accounting/financial management.
- Experience in project financed by USAID is an advantage. Deep knowledge in excel, internet banking and email. Experience work with Qiuckbook software will be an advantage.
3.
GRANTS Assistant – SUM 2 Project,
based in Jakarta, Indonesia
Grants Assistant Essential Duties and
Responsibilities:
- · Compile and analyze grantees financial information, monthly and annual accounts including:
§
Bank/account reconciliation
§
Journal entries and general ledger
operations
§
Monthly financial reports including grantees’ expense reports, invoices
and advances
§
Check the completeness, accuracy and
validity of financial supporting document
§
Check the all financial report data
bases
§
Scanning of all financial documents
and maintenance of quality for reporting purposes
- · Ensure financial records are maintained in compliance with USAID policies and procedures
- · Ensure all financial reporting deadlines are met
- · Establish and monitor the implementation and maintenance of accounting control procedures of grantees.
- · Continuous management and support of budget, realization and forecast activities
- · Execute transactions and ensure its accuracy for reporting purposes
- · On regular basis, under direction from Grants Manager and Finance and Administration Officer review all incoming invoices
- · Assist the Grants Manager and Finance and Administrative Officer with preparation and coordination of the audit process
- · Arrange and prepare workshop financial and administration matters.
- · Review and prepare administrative documents related to Jakarta, Kepulauan Riau and North Sumatra Provinces
- · Manage filing of soft and hardcopy financial and administration records
- · Perform other related finance and administrative tasks as required
Minimum Required Qualifications
- · Bachelor’s (S1) degree in Accounting and has minimum two years of experience performing similar duties as a Grants Assistant.
- · Have knowledge in accounting, finance, and administration. Experience in auditing will be preferable.
- · Good command of written and spoken Indonesian and English.
- · Able to work under pressure and tight deadlines.
- · High degree of adaptability to varied working environments and good interpersonal and teamwork skills.
- · Experience in managing project/accounting/financial management. Experience in project financed by USAID is an advantage.
- · Good computer skills, including excellent excel skill, internet and email. Experience work with accounting software will be an advantage.
4.
PROCUREMENT
OFFICER – KINERJA Project, based in Jakarta, Indonesia
The Procurement Officer provides input in project administrative and
financial operations and processes, carrying out responsibilities for
logistics, procurement, property control, finance, and other operational
functions required to implement the project.
Procurement Officer Essential Duties and
Responsibilities:
·
Serves as a Procurement Officer for the
project, ensuring that procurement is conducted in accordance with RTI
Procurement Policy for International Offices and in compliance with relevant
Client rules and regulations
·
Upfront procurement process of getting
quotes, contacting vendors, and presenting tables of comparison among vendors
or quotations received
·
Submitting procurement outcomes for
Senior Finance and Operations Manager’s approval
·
Undertake the annual review of vendors
list
·
In coordination with the relevant staff
play a lead role in negotiation sub-contracting arrangements ensuring relevant
and efficient vertical and horizontal information flow across the project’s
organization and structure
·
Provide expert advice for RTI and its
Clients, or staff-persons in the project regarding procurement issues
·
Offer advice and solutions for relevant
staff in setting up vendor agreements for both Jakarta and Provincial Offices
·
Responsible for project property control and management;
keeps records of controlled and managed equipment in RAMS
·
Regular and timely inventory
stocktaking
·
Contract Management (property, rental,
etc.)
·
As the property control officer (asset
move, asset lost, asset on loan, etc.)
Minimum Required Qualifications
·
Bachelor’s (S1) degree with at least 5
year related work experience.
·
Previous work experience of procurement
and administrative management in related program/project, USAID-project related
experience is desirable.
·
Good command of written and spoken
English and Indonesian.
·
Able to work under tight deadlines and
managing priorities.
·
High degree of adaptability to varied
working environments and good interpersonal and teamwork skills.
·
Highest standards of personal and
professional integrity.
·
Good computer skills, including
internet and email.
Interested candidates should send
the following documentations: Application
letter and CV with 3 referees. Please indicate the position you are
applying for in the email subject, and submit the application by 29
September 2013 to: hr@rti-indomd.rti.orgVacancy with RTI International
