Manager, Regional Operations
Location: Bogor, Indonesia
Updated: August 2013
Travel: 20% on annual average
Reports to: Regional Vice President. Due to the nature of the responsibilities for this role, the Manager, Regional Operations will also report to global headquarters-based departmental heads for related projects.
About Rare
Rare is a fast-growing, international conservation organization that runs state-of-the art communication and outreach projects that empower local communities with the tools to solve their own conservation challenges. Rare’s innovative social marketing strategies fuel projects located in more than 50 countries around the world. Named to Fast Company magazine’s list of “Top Social Capitalists” for the last four years in a row, Rare is committed to bringing a spirit of entrepreneurship and creativity to solving one of this century’s great challenges – changing human behavior to ensure sustainable natural resource management.
Rare Indonesia works in Indonesia, Malaysia and Timor Leste in close cooperation with local partners implementing partners, central governments, and other NGOs. Rare continues to strengthen its cooperation with all partners. Rare also aims to continue its growth through engagement with donors, both from public and private funding institutions.
Position Overview
The Manager, Regional Operations is responsible for the operational day-to-day needs of the program office by ensuring that Financial Management, Talent/Human Resources, Information Systems (IT), Safety, Office Management requirements are met based on Rare’s policies and procedures, local laws and regulations, and donor requirements.
The main duties of this position include:
* Manage the program financial management functions by ensuring the adoption and implementation of procedures for donor requirements, agreements management, accounting, budgeting and audits as set by the Finance department;
* Facilitate local Talent/HR processes to ensure that annual human capital audits allow Rare to manage and mitigate risk, expedite recruitment and new hire onboarding, improve performance management, support growth and development of staff, and increase staff engagement in the region;
* Assess and coordinate, with guidance from global Talent team, policies and practices that increase staff safety and awareness with the local environment;
* Support IT function by ensuring that initiatives are implemented effectively and in compliance with local and Rare Global standards, policies and practices;
* Ensure that the program office management is efficient, effective and conducive to promoting an enjoyable place to work where staff can thrive and engage one another.
* In all functions, the manager will ensure compliance with local and Rare’s global standards, policies and practices.
Key Responsibilities
The primary duties of the Manager, Regional Operations are in the following categories:
Financial Management (40%)
• Support the Regional VP by providing recommendations to support sustainable growth for the program while minimizing risk;
• Support the program budgeting and long-term financial planning processes in all its stages: planning, review, approval, and implementation; prepare program/proposal budgets and donor financial reports in conformity with donor requirements and Rare’s policies and procedures.
• Ensure financial and accounting records are in compliance with donor requirements, local and national government regulations, and Rare’s policies and procedures.;
• Ensure timely and accurate submission of financial and donor reports to the Finance department in compliance with Rare’s policies and procedures and systems;
• Monitor monthly budgets, ensuring that program year-round expenditures are utilized based on the approved budget and provide financial analysis and interpretation to management and project managers;
• Manage regional internal control systems and procedures;
• Manage the annual audit of program financial records and ensures that all audit findings and observations are corrected and addressed after audit completion;
Contracts and Agreements Management (15%)
• Coordinate with other program units to ensure proper oversight, including review and evaluation of proposals, risk assessment of applicants, drafting of agreements, development of appropriate monitoring program, review of financial reporting, close outs, and associated documentation and record keeping;
• Coordinate with other program units to ensure proposal budgets are appropriate to the program and in conformity with Rare policy and donor requirements;
• Ensure agreements are awarded and managed in compliance with Rare’s policies and procedures.
Talent/Human Resources (25%)
• Co-manage annual human capital audit to mitigate risk and actively manage Talent functions within the region;
• Ensure compliance with and communication of local laws and regulations and Rare’s policies and practices;
• Oversee regional recordkeeping and documentation related to recruitment, payroll, benefits, safety, training;
• In coordination with global Talent team, assess policies and practices that increase staff safety and awareness with the local environment;
• Act as local liaison of the talent team to locally best support global balanced scorecard metrics related to building Rare culture, increasing staff engagement, and supporting training initiatives that create career development opportunities for our staff.
Information Technology (10%)
• Facilitate compliance with Rare IT global policies and support regional staff with their IT needs
• Locate and vet local IT partners and act as a liaison between local vendors and the Arlington IT department;
• Manage IT outsourcing services on a day to day basis;
• Help coordinate shipping of equipment between the regional office and HQ;
• Bring regional technology needs to attention of the IT department;
• Manage IT assets and inform IT of additions and changes
Office Management and Program Operational Capacity (10%)
• Ensure that program office holds adequate insurance and that staff and physical assets have a secure environment to operate;
• Assess program operations performance and take steps to address and remedy areas of concern;
• Manage local organizational structure efforts in the area of operations ensuring roles, responsibilities and workflow are clear among the operational staff;
• Serve as field advocate by facilitating feedback between field staff and HQ regarding on policies and procedures;
• Provide and arrange training to ensure program staff are well-versed on operational matters;
• Maintain efficient use of program resources making sure that administrative services are provided in a timely and cost-effective way;
• Lead local “greening” efforts that make Rare a socially responsible and environmentally conscious employer.
Required Qualifications (Skills, Knowledge, and Abilities)
* College degree in finance or business administration and a minimum of four (4) to five (5) years of work experience
* Proven financial management skills and experience in budget preparation and management
* Ability to accurately and efficiently review and analyze detailed information
* Familiarity with the requirements for successfully managing a non-profit organization under program law in Indonesia. Knowledge of local fiscal and labor requirements a strong plus
* Supervisory experience helpful
* Experience with diverse funding environment including US and European governments, multi-laterals, and large foundations preferred
* Bahasa Indonesia and English language fluency (writing and speaking) required
* Excellent organizational skills and ability to prioritize and multi-task
* Effective communication skills
* Demonstrated ability to work effectively with all levels of employees in a team setting
* Demonstrated ability to handle confidential and sensitive issues and information
* Diplomatic, flexible and able to adapt to new circumstances;
* Thorough knowledge of Microsoft Office (especially MS Excel)
Strong writing skills and critical thinking are essential to performing the duties associated with this position. A successful candidate will also be diplomatic, confident, self-motivated, and able to achieve results in a wide variety of circumstances.
Compensation and Benefits
Rare not only inspires conservation, we also inspire our employees. In addition to a competitive salary, private medical insurance, retirement savings plan and 3+ weeks of vacation/holiday leave time, Rare’s benefits include an annual training budget for continuous learning and growth, a bonus plan that ties to individual and organizational performance, and a flexible and fun work environment.
Application Process
Please submit your resume/CV (in English) and a thoughtful cover letter (also in English), outlining how your skills and experience meet the qualifications of the position, and stating how you heard about this opportunity. Applications will be reviewed on a rolling basis.
Rare is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability.
Apply now: http://jobvite.com/m?3KmO1gwG
Location: Bogor, Indonesia
Updated: August 2013
Travel: 20% on annual average
Reports to: Regional Vice President. Due to the nature of the responsibilities for this role, the Manager, Regional Operations will also report to global headquarters-based departmental heads for related projects.
About Rare
Rare is a fast-growing, international conservation organization that runs state-of-the art communication and outreach projects that empower local communities with the tools to solve their own conservation challenges. Rare’s innovative social marketing strategies fuel projects located in more than 50 countries around the world. Named to Fast Company magazine’s list of “Top Social Capitalists” for the last four years in a row, Rare is committed to bringing a spirit of entrepreneurship and creativity to solving one of this century’s great challenges – changing human behavior to ensure sustainable natural resource management.
Rare Indonesia works in Indonesia, Malaysia and Timor Leste in close cooperation with local partners implementing partners, central governments, and other NGOs. Rare continues to strengthen its cooperation with all partners. Rare also aims to continue its growth through engagement with donors, both from public and private funding institutions.
Position Overview
The Manager, Regional Operations is responsible for the operational day-to-day needs of the program office by ensuring that Financial Management, Talent/Human Resources, Information Systems (IT), Safety, Office Management requirements are met based on Rare’s policies and procedures, local laws and regulations, and donor requirements.
The main duties of this position include:
* Manage the program financial management functions by ensuring the adoption and implementation of procedures for donor requirements, agreements management, accounting, budgeting and audits as set by the Finance department;
* Facilitate local Talent/HR processes to ensure that annual human capital audits allow Rare to manage and mitigate risk, expedite recruitment and new hire onboarding, improve performance management, support growth and development of staff, and increase staff engagement in the region;
* Assess and coordinate, with guidance from global Talent team, policies and practices that increase staff safety and awareness with the local environment;
* Support IT function by ensuring that initiatives are implemented effectively and in compliance with local and Rare Global standards, policies and practices;
* Ensure that the program office management is efficient, effective and conducive to promoting an enjoyable place to work where staff can thrive and engage one another.
* In all functions, the manager will ensure compliance with local and Rare’s global standards, policies and practices.
Key Responsibilities
The primary duties of the Manager, Regional Operations are in the following categories:
Financial Management (40%)
• Support the Regional VP by providing recommendations to support sustainable growth for the program while minimizing risk;
• Support the program budgeting and long-term financial planning processes in all its stages: planning, review, approval, and implementation; prepare program/proposal budgets and donor financial reports in conformity with donor requirements and Rare’s policies and procedures.
• Ensure financial and accounting records are in compliance with donor requirements, local and national government regulations, and Rare’s policies and procedures.;
• Ensure timely and accurate submission of financial and donor reports to the Finance department in compliance with Rare’s policies and procedures and systems;
• Monitor monthly budgets, ensuring that program year-round expenditures are utilized based on the approved budget and provide financial analysis and interpretation to management and project managers;
• Manage regional internal control systems and procedures;
• Manage the annual audit of program financial records and ensures that all audit findings and observations are corrected and addressed after audit completion;
Contracts and Agreements Management (15%)
• Coordinate with other program units to ensure proper oversight, including review and evaluation of proposals, risk assessment of applicants, drafting of agreements, development of appropriate monitoring program, review of financial reporting, close outs, and associated documentation and record keeping;
• Coordinate with other program units to ensure proposal budgets are appropriate to the program and in conformity with Rare policy and donor requirements;
• Ensure agreements are awarded and managed in compliance with Rare’s policies and procedures.
Talent/Human Resources (25%)
• Co-manage annual human capital audit to mitigate risk and actively manage Talent functions within the region;
• Ensure compliance with and communication of local laws and regulations and Rare’s policies and practices;
• Oversee regional recordkeeping and documentation related to recruitment, payroll, benefits, safety, training;
• In coordination with global Talent team, assess policies and practices that increase staff safety and awareness with the local environment;
• Act as local liaison of the talent team to locally best support global balanced scorecard metrics related to building Rare culture, increasing staff engagement, and supporting training initiatives that create career development opportunities for our staff.
Information Technology (10%)
• Facilitate compliance with Rare IT global policies and support regional staff with their IT needs
• Locate and vet local IT partners and act as a liaison between local vendors and the Arlington IT department;
• Manage IT outsourcing services on a day to day basis;
• Help coordinate shipping of equipment between the regional office and HQ;
• Bring regional technology needs to attention of the IT department;
• Manage IT assets and inform IT of additions and changes
Office Management and Program Operational Capacity (10%)
• Ensure that program office holds adequate insurance and that staff and physical assets have a secure environment to operate;
• Assess program operations performance and take steps to address and remedy areas of concern;
• Manage local organizational structure efforts in the area of operations ensuring roles, responsibilities and workflow are clear among the operational staff;
• Serve as field advocate by facilitating feedback between field staff and HQ regarding on policies and procedures;
• Provide and arrange training to ensure program staff are well-versed on operational matters;
• Maintain efficient use of program resources making sure that administrative services are provided in a timely and cost-effective way;
• Lead local “greening” efforts that make Rare a socially responsible and environmentally conscious employer.
Required Qualifications (Skills, Knowledge, and Abilities)
* College degree in finance or business administration and a minimum of four (4) to five (5) years of work experience
* Proven financial management skills and experience in budget preparation and management
* Ability to accurately and efficiently review and analyze detailed information
* Familiarity with the requirements for successfully managing a non-profit organization under program law in Indonesia. Knowledge of local fiscal and labor requirements a strong plus
* Supervisory experience helpful
* Experience with diverse funding environment including US and European governments, multi-laterals, and large foundations preferred
* Bahasa Indonesia and English language fluency (writing and speaking) required
* Excellent organizational skills and ability to prioritize and multi-task
* Effective communication skills
* Demonstrated ability to work effectively with all levels of employees in a team setting
* Demonstrated ability to handle confidential and sensitive issues and information
* Diplomatic, flexible and able to adapt to new circumstances;
* Thorough knowledge of Microsoft Office (especially MS Excel)
Strong writing skills and critical thinking are essential to performing the duties associated with this position. A successful candidate will also be diplomatic, confident, self-motivated, and able to achieve results in a wide variety of circumstances.
Compensation and Benefits
Rare not only inspires conservation, we also inspire our employees. In addition to a competitive salary, private medical insurance, retirement savings plan and 3+ weeks of vacation/holiday leave time, Rare’s benefits include an annual training budget for continuous learning and growth, a bonus plan that ties to individual and organizational performance, and a flexible and fun work environment.
Application Process
Please submit your resume/CV (in English) and a thoughtful cover letter (also in English), outlining how your skills and experience meet the qualifications of the position, and stating how you heard about this opportunity. Applications will be reviewed on a rolling basis.
Rare is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability.
Apply now: http://jobvite.com/m?3KmO1gwG
