International Organization for Migration (IOM) Indonesia is looking for a
Finance Assistant, according to the terms of reference below:
I. Position Information
Reference No.
Position title
Position grade
Base Salary
Duty station
Type & duration of Contract SVN/ID10/2013/056
Finance Assistant
General Service Staff / G-5
IDR 12,418,167 per month
Jakarta
Special All Inclusive Contract for six months, subject to the medical clearance (the first three months will be considered as probationperiod). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation Band III
Support
DRM – IOM Jakarta
tba
tba
n/a
Reporting directly to Resource Management Officer (RMO)
Overall supervision by Senior Resource Management Officer(SRMO)
Managerial responsibility No
Directly reporting staff 0
II. Organizational Context and Scope
Under the direct supervision of the Resource Management Officer (RMO) and the overall supervision of the Senior Resource Management Officer (SRMO), the incumbent will be responsible for providing finance support services to the mission’s activities.
III. Responsibilities and Accountabilities
1. Assist the RMO in monitoring and overseeing the day-to day administrative, budgetary and financial functions in accordance with IOM’s rules, regulations and procedures.
2. Assist the RMO in prompt and accurate financial tracking, record keeping and reporting for all activities in projects to be assignedand ensure that all records are in accordance with IOM standards.
3. Receivepayment requestsand supporting documents from Bogor sub-office and verify that transactions comply with IOM policies and procedures.
4. Ensure that accountingdocumentations received for bank/cash payments in Jakarta and/or its sub-offices are entered in PRISM on time and proper coding is used according to IOM’s rules and regulations.
5. Undertake quality control checks on the monthly accounts, ensure that debtor/creditor accounts are cleared in a timely manner, review and reconcile the balance sheet and review all other outstanding financial matters with banks and suppliers
6. Provide accounting support and advice to sub-offices’ finance staff as necessary for efficient operation at the sub-office level; undertake field visits to sub-offices when required;
7. Maintain financial reports
8. Maintains a filing system for vouchers
9. Perform any other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
* Accepts and gives constructive criticism
* Follows all relevant procedures, processes, and policies
* Meets deadline, cost, and quality requirements for outputs
* Monitors own work to correct errors
* Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
* Identifies the immediate and peripheral clients of own work
* Establishes and maintains effective working relationships with clients
* Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
* Keeps clients informed of developments and setbacks
Continuous Learning
* Contributes to colleagues' learning
* Demonstrates interest in improving relevant skills
* Demonstrates interest in acquiring skills relevant to other functional areas
* Keeps abreast of developments in own professional area
Communication
* Actively shares relevant information
* Clearly communicates, and listens to feedback on, changing priorities and procedures
* Writes clearly and effectively, adapting wording and style to the intended audience
* Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
* Actively seeks new ways of improving programmes or services
* Expands responsibilities while maintaining existing ones
* Persuades others to consider new ideas
* Proactively develops new ways to resolve problems
Leadership and Negotiation
* Convinces others to share resources
* Actively identifies opportunities for and promotes organizational change
* Presents goals as shared interests
* Articulates vision to motivate colleagues and follows through with commitments
Performance Management
* Provides constructive feedback to colleagues
* Identifies ways for their staff to develop their abilities and careers
* Provides fair, accurate, timely, and constructive staff evaluations
* Uses staff evaluations appropriately in recruitment and other relevant HR procedures
* Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
* Sets clear and achievable goals consistent with agreed priorities for self and others
* Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
* Organizes and documents work to allow for planned and unplanned handovers
* Identifies risks and makes contingency plans
* Adjusts priorities and plans to achieve goals
* Allocates appropriate times and resources for own work and that of team members
Professionalism
* Masters subject matter related to responsibilities
* Identifies issues, opportunities, and risks central to responsibilities
* Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
* Persistent, calm, and polite in the face of challenges and stress
* Treats all colleagues with respect and dignity
* Works effectively with people from different cultures by adapting to relevant cultural contexts
* Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
* Actively contributes to an effective, collegial, and agreeable team environment
* Contributes to, and follows team objectives
* Gives credit where credit is due
* Seeks input and feedback from others
* Delegates tasks and responsibilities as appropriate
* Actively supports and implements final group decisions
* Takes joint responsibility for team's work
Technological Awareness
* Learns about developments in available technology
* Proactively identifies and advocates for cost-efficient technology solutions
* Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
* Establishes realistic resource requirements to meet IOM needs
Technical
I. Position Information
Reference No.
Position title
Position grade
Base Salary
Duty station
Type & duration of Contract SVN/ID10/2013/056
Finance Assistant
General Service Staff / G-5
IDR 12,418,167 per month
Jakarta
Special All Inclusive Contract for six months, subject to the medical clearance (the first three months will be considered as probationperiod). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation Band III
Support
DRM – IOM Jakarta
tba
tba
n/a
Reporting directly to Resource Management Officer (RMO)
Overall supervision by Senior Resource Management Officer(SRMO)
Managerial responsibility No
Directly reporting staff 0
II. Organizational Context and Scope
Under the direct supervision of the Resource Management Officer (RMO) and the overall supervision of the Senior Resource Management Officer (SRMO), the incumbent will be responsible for providing finance support services to the mission’s activities.
III. Responsibilities and Accountabilities
1. Assist the RMO in monitoring and overseeing the day-to day administrative, budgetary and financial functions in accordance with IOM’s rules, regulations and procedures.
2. Assist the RMO in prompt and accurate financial tracking, record keeping and reporting for all activities in projects to be assignedand ensure that all records are in accordance with IOM standards.
3. Receivepayment requestsand supporting documents from Bogor sub-office and verify that transactions comply with IOM policies and procedures.
4. Ensure that accountingdocumentations received for bank/cash payments in Jakarta and/or its sub-offices are entered in PRISM on time and proper coding is used according to IOM’s rules and regulations.
5. Undertake quality control checks on the monthly accounts, ensure that debtor/creditor accounts are cleared in a timely manner, review and reconcile the balance sheet and review all other outstanding financial matters with banks and suppliers
6. Provide accounting support and advice to sub-offices’ finance staff as necessary for efficient operation at the sub-office level; undertake field visits to sub-offices when required;
7. Maintain financial reports
8. Maintains a filing system for vouchers
9. Perform any other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
* Accepts and gives constructive criticism
* Follows all relevant procedures, processes, and policies
* Meets deadline, cost, and quality requirements for outputs
* Monitors own work to correct errors
* Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
* Identifies the immediate and peripheral clients of own work
* Establishes and maintains effective working relationships with clients
* Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
* Keeps clients informed of developments and setbacks
Continuous Learning
* Contributes to colleagues' learning
* Demonstrates interest in improving relevant skills
* Demonstrates interest in acquiring skills relevant to other functional areas
* Keeps abreast of developments in own professional area
Communication
* Actively shares relevant information
* Clearly communicates, and listens to feedback on, changing priorities and procedures
* Writes clearly and effectively, adapting wording and style to the intended audience
* Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
* Actively seeks new ways of improving programmes or services
* Expands responsibilities while maintaining existing ones
* Persuades others to consider new ideas
* Proactively develops new ways to resolve problems
Leadership and Negotiation
* Convinces others to share resources
* Actively identifies opportunities for and promotes organizational change
* Presents goals as shared interests
* Articulates vision to motivate colleagues and follows through with commitments
Performance Management
* Provides constructive feedback to colleagues
* Identifies ways for their staff to develop their abilities and careers
* Provides fair, accurate, timely, and constructive staff evaluations
* Uses staff evaluations appropriately in recruitment and other relevant HR procedures
* Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
* Sets clear and achievable goals consistent with agreed priorities for self and others
* Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
* Organizes and documents work to allow for planned and unplanned handovers
* Identifies risks and makes contingency plans
* Adjusts priorities and plans to achieve goals
* Allocates appropriate times and resources for own work and that of team members
Professionalism
* Masters subject matter related to responsibilities
* Identifies issues, opportunities, and risks central to responsibilities
* Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
* Persistent, calm, and polite in the face of challenges and stress
* Treats all colleagues with respect and dignity
* Works effectively with people from different cultures by adapting to relevant cultural contexts
* Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
* Actively contributes to an effective, collegial, and agreeable team environment
* Contributes to, and follows team objectives
* Gives credit where credit is due
* Seeks input and feedback from others
* Delegates tasks and responsibilities as appropriate
* Actively supports and implements final group decisions
* Takes joint responsibility for team's work
Technological Awareness
* Learns about developments in available technology
* Proactively identifies and advocates for cost-efficient technology solutions
* Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
* Establishes realistic resource requirements to meet IOM needs
Technical
- Effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff
- Effectively applies knowledge of relevant financial discipline
- Develops / follows internal control procedures to prevent fraud and mismanagement
- Ensures application of institutional financial policies and guidelines
- Advocates incorporation of financial considerations into processes and procedures
V. Education and Experience
- Indonesian National with good knowledge of, and experience in Finance, Accounting and administration.
- University degree, preferably in Accounting or Business Administration with a professional certification as chartered accountant or certified public accountant.
- Minimum five years of finance/accounting experience.
- Have relevant training and field experience, specifically in IOM accounting systems.
- Knowledge of IOM accounting systems(SAP), software and procedures a distinct advantage.
- Ability to prepare clear and concise reports and to analyze and interpret source information and data.
- High level of computer literacy is required, particularly in IOM computerized accounting systems.
- Good knowledge of MS office, specifically in EXCEL.
- Good communication skills, personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking.
- Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
VI. Languages
Language: Thorough knowledge of English and Bahasa Indonesia
Language: Thorough knowledge of English and Bahasa Indonesia
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with:
- Cover letter, clearly specify suitability and availability date,
- Complete the Personal History Form which can be downloaded at the following link: http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=nl&file=phform.xls
- Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application through through http://www.iom.or.id/about.jsp?lang=eng or send by email to recruitment-indonesia@iom.int, indicating the reference code above (SVN/ID10/2013/056) as subject. The deadline for applications is 20 August 2013.
Only applicant who meet the above qualification will be short-listed
Only applicant who meet the above qualification will be short-listed
