VACANCY – CAPITAL LOGISTICS OFFICER
The Agency for Technical
Cooperation and Development (ACTED) is a French non-profit organization
working in over 30 countries worldwide to provide emergency response,
early recovery, and development assistance to communities in need.
ACTED’s interventions seek to cover multiple aspects of humanitarian and
development crises through a multidisciplinary approach that is both
global and local, and adapted to each context. ACTED aims to guarantee
the sustainability of relief interventions carried out during crises by
remaining in the field after the emergency to engage in long-term
support to communities in food security, health, education, economic
assistance, microfinance, advocacy, and cultural promotion. ACTED’s
actions are needs based and identified in a participatory manner with
communities in the areas where we are present. ACTED has been active in
Indonesia since April 2005, assisting those affected by the tsunami and
Nias earthquake and is now working to support livelihoods,
community-based disaster risk reduction, and child protection in North
Sumatra, Nusa Tenggara Timur (NTT), and elsewhere.
Currently
ACTED has an immediate need for qualified and experienced staff to be
part of our Jakarta team. ACTED is recruiting for the following position
to be based in the Jakarta office. In order to apply, please submit (1)
cover letter stating how your experience and qualifications meet the
desired criteria below and your expected salary, and (2) your Curriculum
Vitae (CV) in English labeled with your name (maximum file size 200KB).
Applications must be submitted by e-mail to indonesia.jobs@acted.org by 5 August 2013. Only shortlisted candidates will be notified.
CAPITAL LOGISTICS OFFICER
The
Capital Logistics Officer will be responsible for procurement of goods
and services, inventory and asset management, telecommunication and IT
management, management transportation and travel for staff, and ensuring
safety and security for ACTED personnel and assets in the Jakarta
office. Additionally, the Capital Logistics Officer will consolidate
data, information, and reports on logistics, assets, and security from
ACTED field offices to create monthly national reports.
Logistics:
- Routine purchasing for Jakarta office needs (office supplies, etc),
- Consolidation of monthly Logistics data and reports, and sending to HQ,
- Research of suppliers and contracting terms for framework contracts (office supplies, travel, IT service, etc),
- Documentation (filling quotations, developing procurement memos, support to contracts/ framework agreements),
- Liaising with travel agent for staff travel bookings,
- Providing basic support to field staff as needed.
Professional Qualifications and Skills:
- Minimum bachelor degree in Management or other relevant educational background required;
- At least three (3) years previous work experience with NGO or private sector in logistics;
- Good understanding of procurement procedures and documentation required;
- Fluency in English required;
- Meticulous attention to detail and documentation required;
- Problem-solving skills, result-oriented and sensitivity to gender issues required;
- Good computer knowledge (Windows, spreadsheet, word-processing, e-mail and internet);
Personal Qualities:
- Perfect ethics in regards to purchasing and handling cash required;
- Flexible and adaptable, willing to learn new skills and conform to new systems and situations;
- Able to multi-task and handle a diverse and changing workload;
- Honest, responsible, self-motivated and able to take initiative under minimum supervision;
- Ability to travel to ACTED’s bases across Indonesia;
- Ability to work as part of a team in a cross cultural environment;
