Cardno Emerging Markets: Receptionist, Driver, Office Assistant, Jakarta

Cardno Emerging Markets (Australia) Pty Ltd is a global consulting organization which manages projects for major donors, delivering aid work in core disciplines such as education, health, HIV/AIDS, governance, resource and environment management and infrastructure. Our work expands across Europe, Latin & North America, Asia, the Pacific and Africa.  With over 3,000 staff worldwide, our vision is to be a world leader in the provision of professional services to improve the physical and social environment. We are now seeking enthusiastic people to fill 3 (three) permanent positions in our Corporate Office, based in Jakarta. Employment type : Permanent.
I. RECEPTIONIST/ADMINISTRATION ASSISTANT: (Code: CORP-RC)

POSITION PURPOSE:
To provide reception and administrative support to the Cardno Jakarta Office and Cardno’s portfolio of international development assistance programs/projects in Indonesia.
PRINCIPAL ACCOUNTABILITIES:

• Perform the Receptionist role for the Cardno Jakarta Office. Receive and screen incoming calls and visitors to the office.
• Collect, sort, distribute and manage mail and courier requirements;
• Greet visitors at the reception area and notify concerned staff the presence of visitor; 
• Take proper message for the person when she/he is not available, including incoming voice mail;
• Maintain the telephone directory of Cardno Emerging Markets offices, government offices, businesses, donors and update it regularly and as required; 
• Maintain calendar and schedule of travel arrangements. Co-ordinate use of the Cardno Jakarta office vehicles and drivers and Office Assistants; 
• Manage, maintain and re-order office supplies and small equipment within the Cardno Jakarta Office. Work with Office Assistant/Driver to purchase office supplies, report purchases to Finance Manager and manage relations with office suppliers; 
• Provide administrative support to the Program Management teams as required. Establish and maintain a good filing system and provide filing services as necessary to Project Management staff, including Project Coordinators and Regional Administrators.
• Build and maintain a Cardno library of representative office including business development resources, marketing materials, flyers, merchandises, etc.
• Other duties as reasonably requested related to office management or financial management administration

KEY SELECTION CRITERIA:
The Receptionist/Admin Assistant will require the following combination of applied skills, knowledge and behaviors to successfully contribute to team goals:

• D3 diploma and 3 year experience in administration, preferably with international companies and/or with international development assistance projects/programs
• Intermediate Microsoft Office skills
• Demonstrated experience with office administration and financial administration duties
• Fluency in Bahasa Indonesia and English (oral and written)
• Working 40 hours per week and additional hours when necessary

II. DRIVER (Code: CORP-DV)

POSITION PURPOSE:
The purpose of this role will be to assist the Cardno Jakarta Office as necessary.  This will encompass activities ranging from driving and maintenance of company’s car, ensuring a duty of care to all passengers and other administrative duties as required

PRINCIPAL ACCOUNTABILITIES:

• Provide driving service to the all staff and visitors of Cardno Emerging Markets Representative Office in Jakarta with cautious manner and ensure passenger safety
• Daily maintenance of the company’s car including checking of tyre pressure; ensure machine oil and gasoline are sufficient, cleaning the car, and other necessary checking related to the safety of the car.
• Perform other duties as reasonably requested by authorized personnel, such as delivering documents to client and/or associates, supervising other works done by third parties such as : office renovation, pest control, etc and general administration tasks.

KEY SELECTION CRITERIA:
The Driver will require the following combination of applied skills, knowledge and behaviours to successfully contribute to team goals

• Minimum of High School education
• Posses good conduct reference from previous company
• Posses Driving License A for car
• 3 (three) years work experience as driver
• Good ability to drive a car
• Familiar with streets and areas of DKI Jakarta
• Good knowledge of spoken English is desirable 
• Demonstrated capacity to coordinate and cooperate with Jakarta Office staff
• Demonstrated willingness to learn and meet office requirement
• Willing to adapt in a multi-cultural environment.

III. OFFICE ASSISTANT (Code: CORP-OA)

POSITION PURPOSE:
The purpose of this role will be to assist the Cardno Jakarta Office as necessary. This will encompass activities ranging from cleaning the office and maintaining to other duties as required.

PRINCIPAL ACCOUNTABILITIES:

• Cleaning office rooms, such as : vacuuming carpet and cleaning all floors, office furniture and equipment, dusting and wiping office furniture, and cleaning the garbage. (Membersihkan ruangan kantor seperti, a.l.: vakum karpet dan membersihkan dan mengepel lantai, peralatan kantor dan furniture, membersihkan debu dan mengelap furniture kantor,  serta membuang sampah);
• Cleaning kitchen / pantry, such as : washing dishes and other kitchen utensils twice a day (Membersihkan dapur seperti :  mencuci piring dan peralatan dapur lainnya dua kali sehari);
• Serving drinks for guests and office staff (Menyiapkan dan mengantar minuman untuk tamu dan staff kantor);
• Maintain kitchen and cleaning supplies and report to the authorized personnel to order the supplies. (Memperhatikan persediaan keperluan dapur dan persediaan keperluan kebersihan dan melaporkannya kepada staff yang berwenang untuk membelinya);
• Maintain plants in the office (Memelihara tanaman dalam kantor);
• Perform other duties as reasonably requested by authorized personnel, such as : photocopying, faxing, binding documents, incoming telephone calls during lunch time, buying lunch for guests/staff, etc. (Melaksanakan tugas-tugas lain seperti yang diminta oleh staff berwenang, seperti a.l. : photocopy, fax surat-surat, binding dokumen, menjawab telepon pada waktu makan siang, membeli keperluan makan tamu/staff, dan lain sebagainya);

KEY SELECTION CRITERIA:
The Office Assistant will require the following combination of applied skills, knowledge and behaviours to successfully contribute to team goals (Posisi ini membutuhkan kombinasi dari keahlian, pengetahuan dan kelakuan berikut untuk keberhasilan tujuan tim) :

• Minimum of High School education (minimal lulusan SMA atau sederajat);
• Posses good conduct reference from previous company (memiliki referensi yang baik dari perusahaan dimana pernah bekerja);
• 3 (three) years work experience as office assistant (memiliki pengalaman kerja sebagai office junior selama 3 tahun);
• Good knowledge of spoken English is desirable (diharapkan dapat mengerti bahasa Inggris);
• Demonstrated capacity to coordinate and cooperate with Jakarta Office staff(memiliki kemauan untuk bekerja keras dan bekerjasama dengan semua staff);
• Demonstrated willingness to learn and meet office requirement (Mempunyai kemauan untuk belajar dan memenuhi kebutuhan kantor);
• Willing to adapt in a multi-cultural environment. (Mempunyai kemauan untuk menyesuaikan diri dalam lingkungan budaya yang berbeda); 

HOW TO APPLY?
Please send your CV and application letter by e-mail not later than August 24, 2013 to emergingmarkets.jakarta@cardno.com, with subject:

• APPLICATION FOR CORP-RECEPTIONIST (CORP-RC)" for Receptionist/Administration Assistant
• "APPLICATION FOR CORP-DRIVER (CORP-DV)" for Driver
• "APPLICATION FOR CORP-OFFICE ASSISTANT (CORP-OA)" for Office Assistant

APPLICATION RECEIVED WITHOUT PROPER SUBJECT WILL NOT BE PROCESSED. 

Only shortlisted candidates will be contacted.

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