I. Position Information
Reference No.
Position title
Position grade
Base Salary
Duty station
Type & duration of Contract
SVN/ID10/2013/052
I-Care Project Assistant
General Service Staff / G-5
IDR 12,418,167 per month
Jakarta
Special All Inclusive Contract for six months, subject to the medical clearance (the first three months will be considered as probationperiod). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation Band III
Operations
I-Care Project
tba
tba
n/a
Reporting directly to I-Care Project Manager
Overall supervision by Deputy Chief of Mission
Managerial responsibility No
Directly reporting staff 0
II. Organizational Context and Scope
I-Care (IOM Circle of Care for Displaced Persons in Indonesia)Project is an 18-months project, focused on designing and delivering care services for about 3,000 displaced persons in Indonesia. I-Care’s main activity sets as the following : (a) vulnerability mapping of target groups; (b) training/coordinating NGO I-Care service providers; (c) deliver of targeted I-Care services to target groups; in the areas of : (1) life-skills development; (2) social support; and (3) educational support – in no less than 10 project locations nationwide.
Under the direct supervision of the Project Manager and overall oversight of the Deputy Chief of Mission, the Project Assistant will be responsible for providing project implementation support, in the area of activity planning, implementation, and tracking.
III. Responsibilities and Accountabilities
- Maintain regular coordination with all I-Care staff in the field, pertinent to ensuring all activities are carried out in a timely manner.
- Maintain individual work-plans of all I-Care staff, towards a composite I-Care work-plan, and to be updated quarterly, or as necessary.
- Design a project filing system of all project documentation, reports, and communications – information management for I-Care.
- Carry out Bahasa to English translations, and vice-versa – of any and all project documentation, as requested.
- Maintain a project partners’ roster and directory.
- Represent IOM’s project in meetings, if/when requested by the Project Manager and coordinate meetings, workshops and functions as needed.
- Prepare project related supporting materials including PowerPoint presentations and present those materials to Government of Indonesia (GoI) counterparts when requested by the Project Manager.
- Draft project letters and other communications.
- Assist in developing outreach materials/approaches for I-Care.
- Assist in drafting of regular reports for ongoing activities.
- Perform other duties as may be assigned, including travel.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
* Accepts and gives constructive criticism
* Follows all relevant procedures, processes, and policies
* Meets deadline, cost, and quality requirements for outputs
* Monitors own work to correct errors
* Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
- Identifies the immediate and peripheral clients of own work
- Establishes and maintains effective working relationships with clients
- Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
- Keeps clients informed of developments and setbacks
Continuous Learning
- Contributes to colleagues' learning
- Demonstrates interest in improving relevant skills
- Demonstrates interest in acquiring skills relevant to other functional areas
- Keeps abreast of developments in own professional area
Communication
- Actively shares relevant information
- Clearly communicates, and listens to feedback on, changing priorities and procedures
- Writes clearly and effectively, adapting wording and style to the intended audience
- Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
* Actively seeks new ways of improving programmes or services
* Expands responsibilities while maintaining existing ones
* Persuades others to consider new ideas
* Proactively develops new ways to resolve problems
Leadership and Negotiation
* Convinces others to share resources
* Actively identifies opportunities for and promotes organizational change
* Presents goals as shared interests
* Articulates vision to motivate colleagues and follows through with commitments
Performance Management
* Provides constructive feedback to colleagues
* Identifies ways for their staff to develop their abilities and careers
* Provides fair, accurate, timely, and constructive staff evaluations
* Uses staff evaluations appropriately in recruitment and other relevant HR procedures
* Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
* Sets clear and achievable goals consistent with agreed priorities for self and others
* Identifies priority activities and assignments for self and others
* Organizes and documents work to allow for planned and unplanned handovers
* Identifies risks and makes contingency plans
* Adjusts priorities and plans to achieve goals
* Allocates appropriate times and resources for own work and that of team members
Professionalism
* Masters subject matter related to responsibilities
* Identifies issues, opportunities, and risks central to responsibilities
* Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
* Persistent, calm, and polite in the face of challenges and stress
* Treats all colleagues with respect and dignity
* Works effectively with people from different cultures by adapting to relevant cultural contexts
* Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
* Actively contributes to an effective, collegial, and agreeable team environment
* Contributes to, and follows team objectives
* Gives credit where credit is due
* Seeks input and feedback from others
* Delegates tasks and responsibilities as appropriate
* Actively supports and implements final group decisions
* Takes joint responsibility for team's work
Technological Awareness
* Learns about developments in available technology
* Proactively identifies and advocates for cost-efficient technology solutions
* Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
* Establishes realistic resource requirements to meet IOM needs
Technical
a) Proven ability and experience in liaising with UN, Government Departments/Authorities and other international organizations;
b) Experience in preparing official documentation relating to project document, project report, administration, procurement, finance and security.
c) Experience in working on migration management/irregular migration activities, with exposure to Imigrasi processes, as well as, beneficiary context.
d) Effective organizational skill and ability to establish priorities and plans, ability to work under pressure and cope with deadlines.
e) Excellent written and spoken communications skills, good interpersonal skills, ability to work in a multi - cultural environment and good working in team.
V. Education and Experience
a) Indonesian National with good knowledge of, and experience in project implementation and operational.
a) University degree in Communications, Law, Economics, or Political/Social Science.
b) At least five years of experience in any of these fields including at least one year of working experience on projects with field implementation.
f) Experience liaising with Indonesian government officials.
g) Familiarity with IOM’s administration and project coordination functions is advantage.
VI. Languages
Language: Thorough knowledge of English and Bahasa Indonesia
HOW TO APPLY
Interested candidates
are invited to send the application in ENGLISH, with:
a) Cover letter,
clearly specify suitability and availability date,
b) Complete the
Personal History Form which can be
downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=nl&file=phform.xls
c) Detailed curriculum vitae, including historical
salary and minimum three referees (preferably former direct supervisors).
Please submit your application
through through http://www.iom.or.id/about.jsp?lang=eng or send by email to recruitment-indonesia@iom.int, indicating the
reference code above (SVN/ID10/2013/052) as subject. The deadline for applications is 31 July 2013.
Only applicant
who meet the above qualification will be short-listed
