International Organization for Migration (IOM)
Indonesia is looking for a Project
Reporting Assistant according to the terms of reference below:
I. Position Information
Reference No.
Position title
Position grade
Duty station
Type & duration of Contract SVN/ID10/2013/046
Project Reporting Assistant
General Service Staff, Grade 6
Jakarta
Special All Inclusive Contract for six months, subject to the medical clearance (the first three months will be considered as probationperiod). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation Band III
Operations
Statistics & Reporting Team RCA Unit – IOM Jakarta
tba
tba
n/a
Reporting directly to Project/Reporting Manager
Overall supervision by Deputy Chief of Mission
Managerial responsibility No
Directly reporting staff 0
II. Organizational Context and Scope
The Regional Cooperation Arrangements (RCA) are a mechanism through which the Australian Government and the IOM support the Government of Indonesia (GoI) in managing human trafficking, people smuggling and irregular migration in the Indonesian archipelago to assist in preventing onward irregular movement to Australia. IOM’s specific role in the RCA (implementation start date: 2011), is to provide direct and auxiliary services to migrants referred by the GoI to IOM, in the following support areas: (a) accommodation management; (b) meals/living allowances/basic supplies; (c) medical care and counselling; and (d) assisted voluntary returns.
The total number of IOMs target population of migrants referred to its care, as of end May 2013 is 3,207 pax. IOMs target population is spread out nationwide, with about 1,394 pax in 13 GoI detention centers (IDCs), and about 1,813 pax in various accommodation facilities (low-cost hotels, community housing).
Linked to its RCA project implementation, IOM has established a demographic database of its target population, comprised of quantifiable subsets of data (sex disaggregation, age groups, nationality, length of stay, etc.). These data, characterizes IOM target population, justifies the provision of IOM services and support, and as importantly, informs continuing IOM implementation modalities.
General Functions:
Under the direct supervision of the Project/Reporting Manager, and the overall programmatic oversight of the Deputy Chief of Mission, the incumbent will be responsible for the RCA Statistics and Reporting task.
III. Responsibilities and Accountabilities
1. Assist in developing qualitative analysis of RCA quantitative data.
2. Assist in the preparation of the monthly RCA narrative reports, as well as, the bi-annual RCA Quality Assurance Report – for submission to DIAC.
3. As requested, lead the elaboration of newsletters/press releases on projects/mission programmes/activities,
4. Leads assessments, desk research, and drafting analytical research reports on new trends and policies relevant to IOM Indonesia’s activities on migration management, irregular migration, anti-people smuggling, and handling of smuggled migrants.
5. As requested, draft project/programme-related documentation and presentations.
6. As requested, represents IOM in partner meetings and workshops, as participant/stakeholder or resource person/trainer.
7. Assist in the preparation of project proposals, as necessary.
8. Leads the coordination, planning, administration and logistics project events (socialization sessions, workshops, trainings, monitoring visits).
9. Undertake duty travel, as required.
10. Assist in any and all project-related tasks, for other projects, as requested.
11. Perform such other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
* Accepts and gives constructive criticism
* Follows all relevant procedures, processes, and policies
* Meets deadline, cost, and quality requirements for outputs
* Monitors own work to correct errors
* Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
* Identifies the immediate and peripheral clients of own work
* Establishes and maintains effective working relationships with clients
* Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
* Keeps clients informed of developments and setbacks
Continuous Learning
* Drives and fosters understanding of Media and Communications concepts amongst key personnel in IOM
* Contributes to colleagues' learning
* Demonstrates interest in improving relevant skills
* Demonstrates interest in acquiring skills relevant to other functional areas
* Keeps abreast of developments in own professional area
Communication
* Actively shares relevant information
* Clearly communicates, and listens to feedback on, changing priorities and procedures
* Writes clearly and effectively, adapting wording and style to the intended audience
* Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
* Actively seeks new ways of improving programmes or services
* Expands responsibilities while maintaining existing ones
* Persuades others to consider new ideas
* Proactively develops new ways to resolve problems
Leadership and Negotiation
* Convinces others to share resources
* Actively identifies opportunities for and promotes organizational change
* Presents goals as shared interests
* Articulates vision to motivate colleagues and follows through with commitments
Performance Management
* Provides constructive feedback to colleagues
* Identifies ways for their staff to develop their abilities and careers
* Provides fair, accurate, timely, and constructive staff evaluations
* Uses staff evaluations appropriately in recruitment and other relevant HR procedures
* Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
* Sets clear and achievable goals consistent with agreed priorities for self and others
* Identifies priority activities and assignments for self and others
* Organizes and documents work to allow for planned and unplanned handovers
* Identifies risks and makes contingency plans
* Adjusts priorities and plans to achieve goals
* Allocates appropriate times and resources for own work and that of team members
Professionalism
* Masters subject matter related to responsibilities
* Identifies issues, opportunities, and risks central to responsibilities
* Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
* Persistent, calm, and polite in the face of challenges and stress
* Treats all colleagues with respect and dignity
* Works effectively with people from different cultures by adapting to relevant cultural contexts
* Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
* Actively contributes to an effective, collegial, and agreeable team environment
* Contributes to, and follows team objectives
* Gives credit where credit is due
* Seeks input and feedback from others
* Actively supports and implements final group decisions
* Takes joint responsibility for team's work
Technological Awareness
* Learns about developments in available technology
* Proactively identifies and advocates for cost-efficient technology solutions
* Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
* Establishes realistic resource requirements to meet IOM needs
Technical
* Deliver on set objectives in hardship situation
* Effectively coordinates actions with other implementing partners
* Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives
* Good communication skills – oral and written - , including the skill to customize information for specific target groups.
* Good language translation skills – Bahasa to English, vice versa.
* Good understanding of internal (IOM) and external (GoI) issues and opportunities that impact on project implementation and delivery.
* Excellent level of computer literacy
* Ability to analyse statistical data output
V. Education and Experience
a) University Degree in social science, international development, mass communication, journalism, international relations, or related discipline. Completed Master Degree in this field would be advantage.
b) At least 6 (six) years of working experience covering aspects of this TOR
c) Experience working on projects in an intergovernmental humanitarian agency
d) Experience in liaising with government, non-governmental (CSOs) agencies, and international institutions.
VI. Languages
Language: Thorough knowledge of English and Bahasa Indonesia
HOW TO APPLY
Interested candidates
are invited to send the application in ENGLISH, with:
a) Cover letter,
clearly specify suitability and availability date,
b) Complete the
Personal History Form which can be
downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=nl&file=phform.xls
c) Detailed curriculum vitae, including historical
salary and minimum three referees (preferably former direct supervisors).
Please submit your application
through through http://www.iom.or.id/about.jsp?lang=eng or send by email to recruitment-indonesia@iom.int, indicating the
reference code above (SVN/ID10/2013/046) as subject. The deadline for applications is 28 July 2013.
Only applicant
who meet the above qualification will be short-listed
Indonesia is looking for a Project
Reporting Assistant according to the terms of reference below:
I. Position Information
Reference No.
Position title
Position grade
Duty station
Type & duration of Contract SVN/ID10/2013/046
Project Reporting Assistant
General Service Staff, Grade 6
Jakarta
Special All Inclusive Contract for six months, subject to the medical clearance (the first three months will be considered as probationperiod). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation Band III
Operations
Statistics & Reporting Team RCA Unit – IOM Jakarta
tba
tba
n/a
Reporting directly to Project/Reporting Manager
Overall supervision by Deputy Chief of Mission
Managerial responsibility No
Directly reporting staff 0
II. Organizational Context and Scope
The Regional Cooperation Arrangements (RCA) are a mechanism through which the Australian Government and the IOM support the Government of Indonesia (GoI) in managing human trafficking, people smuggling and irregular migration in the Indonesian archipelago to assist in preventing onward irregular movement to Australia. IOM’s specific role in the RCA (implementation start date: 2011), is to provide direct and auxiliary services to migrants referred by the GoI to IOM, in the following support areas: (a) accommodation management; (b) meals/living allowances/basic supplies; (c) medical care and counselling; and (d) assisted voluntary returns.
The total number of IOMs target population of migrants referred to its care, as of end May 2013 is 3,207 pax. IOMs target population is spread out nationwide, with about 1,394 pax in 13 GoI detention centers (IDCs), and about 1,813 pax in various accommodation facilities (low-cost hotels, community housing).
Linked to its RCA project implementation, IOM has established a demographic database of its target population, comprised of quantifiable subsets of data (sex disaggregation, age groups, nationality, length of stay, etc.). These data, characterizes IOM target population, justifies the provision of IOM services and support, and as importantly, informs continuing IOM implementation modalities.
General Functions:
Under the direct supervision of the Project/Reporting Manager, and the overall programmatic oversight of the Deputy Chief of Mission, the incumbent will be responsible for the RCA Statistics and Reporting task.
III. Responsibilities and Accountabilities
1. Assist in developing qualitative analysis of RCA quantitative data.
2. Assist in the preparation of the monthly RCA narrative reports, as well as, the bi-annual RCA Quality Assurance Report – for submission to DIAC.
3. As requested, lead the elaboration of newsletters/press releases on projects/mission programmes/activities,
4. Leads assessments, desk research, and drafting analytical research reports on new trends and policies relevant to IOM Indonesia’s activities on migration management, irregular migration, anti-people smuggling, and handling of smuggled migrants.
5. As requested, draft project/programme-related documentation and presentations.
6. As requested, represents IOM in partner meetings and workshops, as participant/stakeholder or resource person/trainer.
7. Assist in the preparation of project proposals, as necessary.
8. Leads the coordination, planning, administration and logistics project events (socialization sessions, workshops, trainings, monitoring visits).
9. Undertake duty travel, as required.
10. Assist in any and all project-related tasks, for other projects, as requested.
11. Perform such other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
* Accepts and gives constructive criticism
* Follows all relevant procedures, processes, and policies
* Meets deadline, cost, and quality requirements for outputs
* Monitors own work to correct errors
* Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
* Identifies the immediate and peripheral clients of own work
* Establishes and maintains effective working relationships with clients
* Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
* Keeps clients informed of developments and setbacks
Continuous Learning
* Drives and fosters understanding of Media and Communications concepts amongst key personnel in IOM
* Contributes to colleagues' learning
* Demonstrates interest in improving relevant skills
* Demonstrates interest in acquiring skills relevant to other functional areas
* Keeps abreast of developments in own professional area
Communication
* Actively shares relevant information
* Clearly communicates, and listens to feedback on, changing priorities and procedures
* Writes clearly and effectively, adapting wording and style to the intended audience
* Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
* Actively seeks new ways of improving programmes or services
* Expands responsibilities while maintaining existing ones
* Persuades others to consider new ideas
* Proactively develops new ways to resolve problems
Leadership and Negotiation
* Convinces others to share resources
* Actively identifies opportunities for and promotes organizational change
* Presents goals as shared interests
* Articulates vision to motivate colleagues and follows through with commitments
Performance Management
* Provides constructive feedback to colleagues
* Identifies ways for their staff to develop their abilities and careers
* Provides fair, accurate, timely, and constructive staff evaluations
* Uses staff evaluations appropriately in recruitment and other relevant HR procedures
* Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
* Sets clear and achievable goals consistent with agreed priorities for self and others
* Identifies priority activities and assignments for self and others
* Organizes and documents work to allow for planned and unplanned handovers
* Identifies risks and makes contingency plans
* Adjusts priorities and plans to achieve goals
* Allocates appropriate times and resources for own work and that of team members
Professionalism
* Masters subject matter related to responsibilities
* Identifies issues, opportunities, and risks central to responsibilities
* Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
* Persistent, calm, and polite in the face of challenges and stress
* Treats all colleagues with respect and dignity
* Works effectively with people from different cultures by adapting to relevant cultural contexts
* Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
* Actively contributes to an effective, collegial, and agreeable team environment
* Contributes to, and follows team objectives
* Gives credit where credit is due
* Seeks input and feedback from others
* Actively supports and implements final group decisions
* Takes joint responsibility for team's work
Technological Awareness
* Learns about developments in available technology
* Proactively identifies and advocates for cost-efficient technology solutions
* Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
* Establishes realistic resource requirements to meet IOM needs
Technical
* Deliver on set objectives in hardship situation
* Effectively coordinates actions with other implementing partners
* Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives
* Good communication skills – oral and written - , including the skill to customize information for specific target groups.
* Good language translation skills – Bahasa to English, vice versa.
* Good understanding of internal (IOM) and external (GoI) issues and opportunities that impact on project implementation and delivery.
* Excellent level of computer literacy
* Ability to analyse statistical data output
V. Education and Experience
a) University Degree in social science, international development, mass communication, journalism, international relations, or related discipline. Completed Master Degree in this field would be advantage.
b) At least 6 (six) years of working experience covering aspects of this TOR
c) Experience working on projects in an intergovernmental humanitarian agency
d) Experience in liaising with government, non-governmental (CSOs) agencies, and international institutions.
VI. Languages
Language: Thorough knowledge of English and Bahasa Indonesia
HOW TO APPLY
Interested candidates
are invited to send the application in ENGLISH, with:
a) Cover letter,
clearly specify suitability and availability date,
b) Complete the
Personal History Form which can be
downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=nl&file=phform.xls
c) Detailed curriculum vitae, including historical
salary and minimum three referees (preferably former direct supervisors).
Please submit your application
through through http://www.iom.or.id/about.jsp?lang=eng or send by email to recruitment-indonesia@iom.int, indicating the
reference code above (SVN/ID10/2013/046) as subject. The deadline for applications is 28 July 2013.
Only applicant
who meet the above qualification will be short-listed
