Yayasan Rumah Energi (YRE) has entered into an agreement with Hivos to assist in the implementation of the Indonesia Domestic Biogas Programme, also known as BIRU Programme, which will continue until 31 December 2013. The BIRU Programme aims at the development of the Indonesia domestic biogas sector and build at least 8,000 biodigesters before the end of the programme. Under IDBP YRE is expected to produce 3,545 biodigesters during 2013, providing access to biogas for 17,725 people.
The overall objective of the Indonesia Domestic Biogas Programme is to disseminate domestic bio-digesters as a local and sustainable energy source through the development of a commercial, market oriented sector in selected provinces.
For this project, Yayasan Rumah Energi is looking for a dynamic Indonesians national to fill the following positions:
DATABASE AND PARTNERSHIPS OFFICER (JAKARTA)
JOB DESCRIPTION:
Database and Partners Coordinator is part of the core team headed by the International Programme Manager.
The overall objective of the Indonesia Domestic Biogas Programme is to disseminate domestic bio-digesters as a local and sustainable energy source through the development of a commercial, market oriented sector in selected provinces.
For this project, Yayasan Rumah Energi is looking for a dynamic Indonesians national to fill the following positions:
DATABASE AND PARTNERSHIPS OFFICER (JAKARTA)
JOB DESCRIPTION:
Database and Partners Coordinator is part of the core team headed by the International Programme Manager.
The team consists of an international Technical Advisor, Technical Staff and Administrative staff.
The team's responsibilities range from coordination and technical support, to administration, accounting, monitoring and knowledge exchange. It provides technical support at provincial and national level in various ways, such as facilitating mobilization of resources, negotiations with stakeholders, preparations of training and promotion materials, liaise with credit providers and various local institutions, all aimed at making the programme a success.
The team's responsibilities range from coordination and technical support, to administration, accounting, monitoring and knowledge exchange. It provides technical support at provincial and national level in various ways, such as facilitating mobilization of resources, negotiations with stakeholders, preparations of training and promotion materials, liaise with credit providers and various local institutions, all aimed at making the programme a success.
Another important task is the provision of support to the province-based offices. The team has a coaching, stimulating and backstopping role. Furthermore the centralized knowledge facilitates comparison and improves efficiency and effectiveness of each aspect of the provincial programmes. The team maintains a uniform monitoring and evaluating system enabling the provincial office to professionally provide support to the biogas sector actors in each target province.
RESPONSIBILITIES & TASKS:
Partner coordinating responsibilities:
- Draft, discuss, negotiate and finalize partnership agreements, contracts and other agreements with stakeholders (gov, NGOs, private sector, cooperatives).
- Conduct monitoring and evaluation activities for construction partners as well as provide support and advice for partner's strategies development.
- Assist in discussing, drafting and updating of standard operation guidelines for the IDBP.
- Contribute to Programme development strategies.
- Assist the Programme Manager in additional tasks as requested.
Support for the day to day office running, including:
- Collect, organize and file all incoming data reports, including pra-cons forms, household agreements, completion reports, quality control reports, GPS coordinate date and any other data which is entered in the IDBP MIS
- Track all documents which are missing, verify the quality and completeness of the reports before entering the data
- Contact the sender of the data at provincial level to ensure that data is complete and if necessary re-sent to the NBPSO
- Enter all data in the IDBP MIS as required in cooperation with IT officer
- Prepare monthly reports on the last working day of the month or fist day of the following month
- Prepare reports as requested on the last working day of the month or first day of the following month
- Assist NBPSO and PBPO staff to undertake payments of invoices by verifying the reports with incoming
- Assist NBPSO and PBPO staff in renewing of partnership agreements, warning two months before partnerships agreement are expired and provide information about any issue related to the partnerships agreement to Biru staff and CPOs
- Maintain and update CPO contact lists (CPOs, masons, supervisors), training information (participants, gender-specific, number and kind of training sessions) and other relevant data for IDBP
- Perform other administrative duties as requested by the BIRU management and/or YRE.
REQUIREMENTS AND SKILLS
- Minimum D-3
- Minimum 2 years work experience, preferably in similar industry
- Minimum 1 years experience in similar position/responsibility
- Fair proficiency in English
- Proficient in MS Office especially in MS
- Excel and database system.
- Ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
- Prior experience with general office administration tasks
Information
Applicants should send their application and CV (including three references) in pdf file to: hrd@rumahenergi.org with position code as email subject.
Applicants should send their application and CV (including three references) in pdf file to: hrd@rumahenergi.org with position code as email subject.
Applications are requested by 22 June 2013 at the latest. Only shortlisted candidates will be contacted. For more information please see www.biru.or.id
HRD
Yayasan Rumah
Energi
Jalan Kemang Selatan XII No.12
Jakarta 12560, Indonesia
Tel.
+62-21-78843034
Fax. +62-21-78843035 E-mail.hrd@rumahenergi.org
