World Relief is a USA relief and development charity working with to
bring help and hope to communities in need. World Relief is committed to
the sector standards and good practice. Right now we are looking for a
dedicate and capable person for Finance & Admin Assistant.
Please
submit your application to hrindonesia@wr.org before June 7, 2013. Only shortlisted candidate will be contacted. Here below the information:
Position : Finance & Admin Assistant
Reporting to : Finance & Admin Assistant
Location : Bali
Work Condition : Term of 3 month renewable
Effective Date : 10 June 2013
GENERAL FUNCTION:
The purpose of this post is to provide Finance support to the Bali Country Office and Field office, as delegated by Finance & Admin Manager.
POSITION IN ORGANIZATION
Position : Finance & Admin Assistant
Reporting to : Finance & Admin Assistant
Location : Bali
Work Condition : Term of 3 month renewable
Effective Date : 10 June 2013
GENERAL FUNCTION:
The purpose of this post is to provide Finance support to the Bali Country Office and Field office, as delegated by Finance & Admin Manager.
POSITION IN ORGANIZATION
- Reports to the Finance & Adm Manager.
- Manages day to day relationships with HR Officer, Finance
Officer, Logistic Assistant, Local partnership coordinator, Volunteer
and Project Managers.
DUTIES AND KEY RESPONSIBILITIES:
*Cash and Banking*
*Cash and Banking*
- Responsible for the office petty cash float.
- Issue petty cash and cash advances to staff and to project sites as required, ensuring that records are well maintained.
- Maintain the cash book and reconcile daily and weekly.
- Receive and record monies paid in by staff or others, issue receipts as appropriate.
- Maintain safe custody of cash at all times.
*Disbursements*
- Ensure all expenditures are approved in accordance with World Relief policies and procedures and Logistics operating procedures.
- Check invoices for authorization, correct account, sources and project coding, and process payments for utilities and suppliers.
- Check and reimburse employee expenses in accordance with World Relief's policies and procedures.
*General Ledger*
- Enter all receipts and expenditure to the general ledger in Quick Books accurately and in a timely manner.
- Make sure that costs, expenses and any recoveries are allocated to the right cost locations, revenue, sources codes and project codes.
*Reporting*
-
Work closely with the Finance and Adm Manager to ensure that systems and reports are compliant, including the timely and accurate generation of ad hoc reports that HQ Finance, donors and management may require from time.
*Administration*
- Filling, Maintain files and other materials needed.
- Administrative tasks. Complete expense reports, vehicle requests, and other forms and documents required by the Finance and Adm Manager. Print, scan and photocopy documents on request by Finance and Adm Manager.
- Work closely with Finance and Adm Manager on preparing and maintaining all project material needs with the process and not limited; Purchase request, Quotations, Purchase Order, EAF etc.
- Make payment and procces of authorized monthly bills (such as electricity, telephone, internet, water, A/P tax, A/P Jamsostek, VISA, KITAS ,etc) and other bills
- Setting up and maintenance of filing system as and when required as works progress.
- Organized administration works : telephone, facsimile operating and typing
- Carry out any other duties assigned by the Finance and Adm Manager.
Person Specification
Job Title: Finance Assistant
Department: Finance Department
Work Location: Bali, Indonesia
Factor
Job Requirements
Knowledge and Skill
Minimum skills, education and experience required:
Job Title: Finance Assistant
Department: Finance Department
Work Location: Bali, Indonesia
Factor
Job Requirements
Knowledge and Skill
Minimum skills, education and experience required:
- Secondary level education
- Excellent use Microsoft office, especially word and excel
- Previous finance work experience
- Demonstrable skills in record keeping and administration
- Good time management and punctuality
- Ability to priorities and follow specific instructions.
- Able to work to deadlines and under pressure
Preferences, but not required:
- Some command of English
- Knowledge of local area, customs and practices
Responsibility
- Team player.
- Timeliness and good standard of work
- Fulfillment of the assigned job description.
- Motivated, conscientious and reliable
- Trustworthy and responsible
- Flexible and adaptable to ever changing environments.
Physical
-
Able to work in difficult environmental conditions.
HR World Relief Indonesia
