ISEAN-Hivos – HIV/AIDS (MARPS) Round 10
EoI Number C-01 IHPSOTL : ISEAN-Hivos -GF-R10-HIV/AIDS
Issuance Date: June 13, 2013
ISEAN-Hivos-GF-R10-HIV/AIDS-Finance/Administration and HR Officer of ISEAN Hivos Satellite Office Timor Leste (IHPSOTL), Dili, Timor Leste
REQUEST FOR EXPRESSION OF INTEREST/ Applications
The Humanist Institute for Co-operation with Developing Countries (Hivos) (Principal Recipient) and the Islands of Southeast Asian Network on MSM, TG, and HIV (ISEAN) (Co-Proponent) are currently implementing a regional grant supported by the Global Fund for AIDS, Tuberculosis and Malaria (GFATM) Round 10. The Program’s full title is “Strengthening Community Systems to Reduce Vulnerability to and Impact of HIV infection on MSM and TG in Insular Southeast Asia’. This grant has the main goal of reducing (a) the vulnerability and risks of MSM and TG to HIV infection and (b) the impact of HIV on their lives in Insular Southeast Asia. It intends to address critical gaps in supporting and scaling up activities that reduce HIV/AIDS among MSMs and TGs. The Program Management Unit of the ISEAN-Hivos Program is based in Jakarta, Indonesia.
Hivos, as the Principal Recipient of the grant, is looking for a capable Finance/Administration and HR Officer who shall perform the following functions:
1. Provide admin support to the ISEAN-Hivos Program based in Dili, Timor Leste;
2. Manage daily office administration;
3. Prepare financial documentation and its related activities in the ISEAN-Hivos Program in Timor Letse. This includes handling petty cash, developing requests for procurement, preparing liquidations, financial balance analysis, financial reports and transactions etc.
4. Develop office procedures and other guidelines for the ISEAN-Hivos Program in Timor Letse;
5. Assist in the implementation and management of the activities assigned to FTH under the ISEAN-Hivos Program
6. Coordinate communications among partners, under supervision of the Program Manager for ISEAN Hivos Timor Leste
7. Provide admin and logistic assistance in coordination for ISEAN-Hivos Program;
8. Assist in the develop reports, manuals, guidelines and other documentary requirements under the ISEAN-Hivos Program;
9. Assist in coordinating ISEAN-Hivos Program activities with ISEAN-Hivos PMU and other partners;
10. Assist in the development of reports for submission to the ISEAN-Hivos PMU, as required; and
11. Ensure budget tracking, sound financial management, including programmatic budgeting, quarterly spending projections, monthly spending reviews, and monitoring of payments;
12. With Manager Training and Field Coordinator, monitor the achievement of indicators, including program achievement and budget expenditure, and ensure that variance analysis is conducted, and prepare the PUDR;
13. With the Program Manager, ensure the proper implementation of external audits of the PR’s and all SRs’ financial statements, in accordance with the agreed audit plan;
14. Assist in other tasks of the ISEAN-Hivos Program in Timor Leste, as required.
Key Qualifications
1. Experience working as administrative support staff;
2. Background and experience in financial documentation (e.g. petty cash, maintaining financial reports, developing financial reports);
3. Preferably with experience working with Global Fund Programs or other developmental organizations or international NGO;
4. Familiar with Progress Update and Disbursement Request (PUDR);
5. Capacity to work well within a team, in a multi-country context; and
6. High level of flexibility and willingness to cross-train in other functions
7. Ability to speak and write in Tetum and English strongly preferred.
8. Preferably with a college degree in finance, accounting, office administration or related fields.
As the ISEAN-Hivos Satellite Office (IHPSOTL) is based in Dili, Timor-Leste and the post offers no expatriate benefits, this position is only open to citizens of Timor-Leste.
An Expression of Interest (EoI)/ Application Letter, together with the applicant’s CV must be sent by June 27 2013 to the email below at 17:00 hrs. Jakarta Western Indonesia Time
t.repelita@hivos.or.id and r.carvalho@hivos.or.id
Based on the initial set of EoIs, applicants will be formally invited to an interview. Please note that if not receiving a reply from us indicates that your application was unsuccessful and will not be considered for the next step of the selection process.
EoI Number C-01 IHPSOTL : ISEAN-Hivos -GF-R10-HIV/AIDS
Issuance Date: June 13, 2013
ISEAN-Hivos-GF-R10-HIV/AIDS-Finance/Administration and HR Officer of ISEAN Hivos Satellite Office Timor Leste (IHPSOTL), Dili, Timor Leste
REQUEST FOR EXPRESSION OF INTEREST/ Applications
The Humanist Institute for Co-operation with Developing Countries (Hivos) (Principal Recipient) and the Islands of Southeast Asian Network on MSM, TG, and HIV (ISEAN) (Co-Proponent) are currently implementing a regional grant supported by the Global Fund for AIDS, Tuberculosis and Malaria (GFATM) Round 10. The Program’s full title is “Strengthening Community Systems to Reduce Vulnerability to and Impact of HIV infection on MSM and TG in Insular Southeast Asia’. This grant has the main goal of reducing (a) the vulnerability and risks of MSM and TG to HIV infection and (b) the impact of HIV on their lives in Insular Southeast Asia. It intends to address critical gaps in supporting and scaling up activities that reduce HIV/AIDS among MSMs and TGs. The Program Management Unit of the ISEAN-Hivos Program is based in Jakarta, Indonesia.
Hivos, as the Principal Recipient of the grant, is looking for a capable Finance/Administration and HR Officer who shall perform the following functions:
1. Provide admin support to the ISEAN-Hivos Program based in Dili, Timor Leste;
2. Manage daily office administration;
3. Prepare financial documentation and its related activities in the ISEAN-Hivos Program in Timor Letse. This includes handling petty cash, developing requests for procurement, preparing liquidations, financial balance analysis, financial reports and transactions etc.
4. Develop office procedures and other guidelines for the ISEAN-Hivos Program in Timor Letse;
5. Assist in the implementation and management of the activities assigned to FTH under the ISEAN-Hivos Program
6. Coordinate communications among partners, under supervision of the Program Manager for ISEAN Hivos Timor Leste
7. Provide admin and logistic assistance in coordination for ISEAN-Hivos Program;
8. Assist in the develop reports, manuals, guidelines and other documentary requirements under the ISEAN-Hivos Program;
9. Assist in coordinating ISEAN-Hivos Program activities with ISEAN-Hivos PMU and other partners;
10. Assist in the development of reports for submission to the ISEAN-Hivos PMU, as required; and
11. Ensure budget tracking, sound financial management, including programmatic budgeting, quarterly spending projections, monthly spending reviews, and monitoring of payments;
12. With Manager Training and Field Coordinator, monitor the achievement of indicators, including program achievement and budget expenditure, and ensure that variance analysis is conducted, and prepare the PUDR;
13. With the Program Manager, ensure the proper implementation of external audits of the PR’s and all SRs’ financial statements, in accordance with the agreed audit plan;
14. Assist in other tasks of the ISEAN-Hivos Program in Timor Leste, as required.
Key Qualifications
1. Experience working as administrative support staff;
2. Background and experience in financial documentation (e.g. petty cash, maintaining financial reports, developing financial reports);
3. Preferably with experience working with Global Fund Programs or other developmental organizations or international NGO;
4. Familiar with Progress Update and Disbursement Request (PUDR);
5. Capacity to work well within a team, in a multi-country context; and
6. High level of flexibility and willingness to cross-train in other functions
7. Ability to speak and write in Tetum and English strongly preferred.
8. Preferably with a college degree in finance, accounting, office administration or related fields.
As the ISEAN-Hivos Satellite Office (IHPSOTL) is based in Dili, Timor-Leste and the post offers no expatriate benefits, this position is only open to citizens of Timor-Leste.
An Expression of Interest (EoI)/ Application Letter, together with the applicant’s CV must be sent by June 27 2013 to the email below at 17:00 hrs. Jakarta Western Indonesia Time
t.repelita@hivos.or.id and r.carvalho@hivos.or.id
Based on the initial set of EoIs, applicants will be formally invited to an interview. Please note that if not receiving a reply from us indicates that your application was unsuccessful and will not be considered for the next step of the selection process.
