Lowongan Kerja Care International di Palangka Raya

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.

CARE Indonesia  in Palangka Raya-Central Kalimantan (Kapuas)  is currently recruiting the following position for its project: 
 
JOB TITLE : OFFICE MANAGEMENT and PROCUREMENT COORDINATOR
DEPARTMENT/PROJECT : PROGRAM/KFCP
REPORTS TO : PROGRAM MANAGER    

JOB SUMMARY

Overallresponsibility for the operational activities of the CARE Indonesia office in the Kapuas in Central Kalimantan in terms of administration, procurement, human resources and administrative relations with local government.
 
 
RESPONSIBILITIES AND TASKS

A. ADMINISTRATION

• Everyday supervising staffs at CARE office support unit in Central Kalimantan (Drivers & Engine Maintenance and Guards):

Check guard duty: safety, cleanliness, incoming and outgoing guests in and out. For driver & Engine Maintenance: make sure the car is well taken care of and can be used when needed.

• Be responsibleand ensure that the Kapuas office running smoothly and securely:

Obtain information from the office guards,  particularly at night and on public holidays. Ensure that all guests are well documented (signed in and out) inthe guard report book.

• Responsible forasset management in the Kapuas office, Kapuas Base and Base Village (11 units):
• Make alist of office assets as they come into and leave the system. Ensure that the assets are in the hands of people who have the authority. Organizing asset auctions.
• Create office andbase lease, monitoringlease, follow-up of lease renewal documents.

• Ensureall employees are distributed assets in keeping with the project contract: Motorcycles, computers, raincoats, etc.
• Distributemobile phone vouchersto allstaff.
• Handlepetty cash: Pay bills using petty cash; manage documents (reports to finance).
• Reserveand pay airplane tickets and hotels.
• Reservationandpayment ofrental vehicles.
• Making regular paymentsfor: electricity, water, modem, courier, workshop, photo Copy, etc.
• Record outgoing mailandincoming mail 
• Monitor and make payment for car license.
• Store Motor VehicleLetter(BPKB).

B. PROCUREMENT

• Prepare documents for the procurementprocess and follow up on the procurement process.
• ReceivingPR, make bid invitations, receive quotes from vendors, make bid summary, make purchase orders, monitor the arrival of goods, make the request for payment).
• Ensurethat the procurement process runs smoothly and in accordance with the CARE Procurement Manual and donor regulations.
• Carry out survey of vendors.
• Createvendorlist.
• Make a recapitulationof payments: courier, workshops and photo copies.

C. Human Resources Representative

• Responsible for creating monthly salaryreports including: attendance, overtime, employees hiring and termination.
• Responsible forpreparing the final payment document for  employees that have ended their employment or resigned.
• Responsible forstaff payrolldistribution.
• Everythree months prepare a staff recapitulation report to IAFCP.
• Responsible forMedicaldata management.
• Receiveand process medical payment claims documents and submit them to finance.
• Responsible formanaging staffleave data base.
• Process staff holiday requests and store the documents.
• Ensure that the recruitment processgoes according to HR staffing Manual and donor regulations (PRF, Request Contract, etc.).
• Responsible formanufacturing support contract documents Work Unit HR staff to Jakarta.
• Manage employees data basein Central Kalimantan.
• Oversee  Social Security of CARE Central Kalimantan staff (employeehiring and termination)
• Report monthlyemployeecontribution.
• Coordinate with the HR Unit in providing HR information to staff.
• Ensureall employees carry out personnel administration in accordance with the Personnel Manual CARE Indonesia.
• If necessary, provide explanation on personnel administration matters.
• Ensuring confidentiality of staff data.

C. OTHERS

• Participate in the preparation of the security plan.
• Manage employee emergency data.
• Serve requestsfor documents for administration, procurement and HR
• Maintaingood relations withthe local GOI.
• Prepare documentsto maintain go relations the GOI (Reports and CTR).
• Ensuringthe presence of representatives of GOI at CARE functions.
• Report thepresence of international staff/consultants to the police, and local government.
• If necessary,represent the Regional Program Manage at GOI, NGOs, etc. functions
• If required travel to villagesto follow up to check assets or collect documents from staff for administrative matters.

SUPERVISES Drivers & Engine Maintenance and Guards

QUALIFICATIONS

• Education:   Bachelor degree.
• Experience: 2 Years in Admin, Procurement, HR and NGO.
• Specific technical skills: English (spoken & written), MS Office, Internet.
• Others: Integrity, commitment, resilience and stress tolerance.   

TERMS OF OFFER
 
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment, and women candidates are encouraged to apply. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
 
Please submit your applications before March 13, 2013 to CARE International Indonesia, Human Resources Unit: recruit_674@careind.or.id

"Only qualified applicants will be shortlisted"

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