Financial Auditor for Papua Enterprise Development Program - Oxfam

INVITATION TO SUBMIT EXPRESSION OF INTEREST

Financial Auditor for Papua Enterprise Development Program - Oxfam

Preface Papua Enterprise Development Programme (PEDP) aims to empower poor, indigenous Papuan Women and Men by increasing their outputs, produce higher value goods and able to reach more markets. The project is focusing on some areas where the programme will support the beneficiaries to market the cash crops that they are already producing, and those areas are:

• Improving farming techniques for the production of commodities, such as vegetables, coffee and vanilla;
• Improving processing and preservation techniques;
• Enabling access to micro-scale financial services;
• Increasing access to markets;
• Developing cooperatives with business skills to improve power in markets.

PEDP is implemented by Oxfam and funded by the New Zealand Government through the New Zealand Aid Programme. The project covers 3 years, which started from 1st May 2011 until 30th April 2014, with current running implementation from 1st May 2011 until 30th April 2013.

Oxfam in Indonesia as the project implementer has an obligation in accountably use of project fund. As an organization that really upholds the transparency and accountability in financial management, Oxfam will conduct a financial audit of PEDP fund for period of 1st May 2011 until 30th April 2013.

Objective of Audit

The overall objectives of the audit is to enable the auditor to express a professional opinion on the project financial statements, the operation of the overall financial management system including internal controls, and compliance with financing agreements.

The audit should cover the entire project, i.e. covering all sources and application of funds by the implementing agency. The auditor should visit the various implementation units and other agencies as considered necessary for the audit.

Scope
The audit will be carried out in accordance with International Standards of Auditing. It will include such tests and controls, as the auditor considers necessary under the circumstances. Specific areas of coverage of the audit will include the following:

• An assessment of whether the project financial statements has been prepared in accordance with consistently applied generally accepted accounting principles and gives a true and fair view of the operations of the project during the year and the financial position of the project at the close of the fiscal year. Any material deviations from the accounting principle, and the impact of such departures on the project financial statements as presented would be stated;
• An assessment of the adequacy of the project financial management systems, including internal controls. This would include aspects such as adequacy and effectiveness of accounting, financial and operational controls, and any needs for revision; level of compliance with established policies, plans and procedures; reliability of accounting systems, data and financial reports; methods of remedying weak controls or creating them where there are none; verification of assets and liabilities; and integrity, controls, security and effectiveness of the operation of the computerized system (if any); and
• An assessment of compliance with provisions of financing agreements, especially those relating to accounting and financial matters. This would inter alia include verification that: 
• accounts are being kept in a manner which accurately acquits individual donor funding according to budget and enables separate reporting;
• contractual obligations under project agreements are being met including keeping of asset registers and clear audit trails;
• expenditures charged to the project are eligible expenditures and have been correctly classified in accordance with the relevant financing agreement;
• goods and services financed have been procured in accordance with the relevant financing agreement;
• all necessary supporting documents, records, and accounts have been kept in respect of all project activities; 
• clear linkages exist between the accounting records including accounts books and the Project Financial Statements.

• An assessment of project implementation and whether financial and physical progress are consistent during the project period. The monitoring of expenditures in relation to physical progress is ensuring that the project is under proper financial control.

Audit Implementation and report
The Audit process will be conduct at Oxfam Papua office in Jayapura, within period of 3rd week of April 2013.

The audit report shall contain the auditor's opinion on the fairness of the project financial statements. The report should refer to the auditor's TOR. The auditor should submit the report to the project-executing agency who should then promptly forward one copy of the audited accounts and report to Oxfam New Zealand.

The audit report should be finalized in 1st May 2013 and the report should be addressed to Oxfam Indonesia Country Director (Richard Mawer) based in Jakarta and Oxfam New Zealand's Programme Director (Jane Foster) based in Auckland.

Management Letter
In addition to the audit reports, the auditor will prepare a "management letter," in which the auditor will:

• give comments and observations on the accounting records, systems, and controls that were examined during the course of the audit; and identify specific deficiencies and areas of weakness in systems and controls and make recommendation for their improvement;
• give comments on economy, efficiency, and effectiveness in the use of resources;
• report on the achievement of the planned results of the project;
• report on the degree of compliance of each of the financial covenants on the financing agreement and give comments, if any, on internal and external matters affecting such compliance;
• communicate matters that have come to the auditor attention during the audit which might have a significant impact on the implementation of the project; and
• any other matters that the auditors considers pertinent.

The submission of EOI should include also CV and proposal, detailing several points bellow as the criteria for selecting proposal:

• Scope of work: explains the outline of key activities to be carried out and its time frame, by referring to the process explained above;
• Overall costs include fee rates, travel costs, etc.

The Expression of Interest shall be submitted by sending email to bellow provided email address :

jayapura@oxfam.org.uk cc to : btampubolon@oxfam.org.uk

not later than March 23rd, 2013.

On the basis of the above information, OXFAM shall draw up the shortlist of Consultants. Only shortlisted Consultants will be invited to submit technical proposals.

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