Title: Communications Officer
Agency: UNORCID
Reports to: Chief of Strategy and Policy Unit, UNORCID
Duty Station: Jakarta
Expected Places of Travel (if applicable): TBD
Duration of Assignment: March -July 2013 (5 months from signing of agreement)
II. Background Information
Indonesia is one of the world's largest emitters of CO2, largely from "agriculture, forestry and other land use." Over the past five years, Indonesia's annual rate of deforestation has been one of the largest contributors to Indonesia's current and expected future emissions under the business-as-usual scenario. They also represent the largest opportunities to abate emissions.
On May 26, 2010 the governments of Indonesia and the Kingdom of Norway signed a Letter of Intent (LoI) to establish a Partnership for REDD+ to tackle greenhouse gas emissions from deforestation and forest and peat land degradation. As part of the partnership, Norway will provide up to USD 1 billion to Indonesia's REDD+ efforts. Management of the partnership has been entrusted to a National REDD+ Task Force, which was established by Presidential Decree No.19 in September 2010 and further reconstituted by Presidential Decree No.15 in September 2011.
Following the establishment of the National REDD+ Task Force, the Government of Indonesia requested the UN Secretary General to consider establishing appropriate institutional structures in Indonesia to support the National REDD+ Task Force and other allied actors, both government and civil society . In view of the enormity and complexity of the task, the Secretary General responded positively to the request and following high level inter-agency negotiations coordinated by the Chair of the UN Development Group, an MoU was signed between the United Nations System and the Government of Indonesia in September 2011 to establish the UN Office for REDD+ Coordination in Indonesia (UNORCID) with a comprehensive mandate to support the Government of Indonesia and numerous stakeholders in implementing Indonesia's REDD+ and related priorities. Following the signing of the MoU between the UN System and Indonesia, UNDP, UNEP, UNESCO, ILO, UNOPS, UNODC and FAO have joined as additional parties to the MoU. At this time, UN Women, UNIDO and several other UN Agencies are also actively considering their joining the MoU.
UNORCID has a finite life-span that, unless renewed by mutual agreement between the parties to the MoU, expires in September 2015. Based in the UNORCID Head Office in Jakarta, the Communications Officer will work directly under the supervision of the Chief of Strategy and Policy Unit and in close collaboration with all colleagues at the Office, especially those from UNORCID's substantive units. S/he will also collaborate with other UN Agencies undertaking REDD+ activities, government entities and relevant civil society stakeholders both in the public and the private sectors to support the REDD+ agenda through communication and awareness raising.
III. Objectives of Assignment
Summary of Key Functions and Responsibilities:
The UNORCID Communications Officer reports to the Chief of Policy and Strategy Unit in the UNORCID Head Office and is in charge of coordinating UNORCID's communications, media and outreach strategy. The latter includes the regular publication of the monthly UNORCID newsletter, updating the website as well as Facebook and Twitter accounts and compiling internal news to be circulated among staff in the office. In this capacity, the Communications Officer will also be expected to show self-motivation and initiative in coordinating closely with Pilot Province Office (PPO) staff in order to gather news items
from there.
Under the guidance and supervision of the Chief of Strategy and Policy Unit, the Communications Officer develops and implements operational public and media outreach strategies for the office, supervises communications interns in their day-to-day research and drafting activities and manages all processes and tasks in relation to communications support to UNORCID. The Communications Officer has to assure high quality and accuracy in the work undertaken. S/he promotes a client, quality- and results-oriented approach.
The Communications Officer works in close collaboration with the UNORCID HO team in Jakarta, appropriate government counterparts, UN agencies' staff, and other stakeholders, to exchange information
and ensure consistent reporting and publication. S/he will also
communicate and exchange information with Pilot Province Offices (PPO)
on a regular basis and generally support knowledge building and
knowledge sharing.
IV. Scope of work
Key responsibilities of the Communications Officer:
1. Ensures appropriate documentation and communication flow within UNORCID
- Maintaining regular contact with Heads of Offices and other personnel at Pilot Province Offices
- Seeking input from PPOs on effective implementation of UNORCID activities and the REDD+ Programme in general
- Sharing important news, events, announcements and other matters related to Climate Change (both Science and Policy), Forestry and Sustainable Development with concerned colleagues on a regular basis
- Internal information sharing includes but is not limited to the compilation of a weekly news brief
- Maintains contacts with key information units in other UN agencies
- Collaborates with a wide array of partners and their communication focal points in the field of REDD+ implementation in Indonesia, including but not limited to the National REDD+ Task Force
- Assist the office in producing public relations materials, editing reports and other promotional material, and assist with planning, publicizing, and carrying out special events
- Assist the office in preparing promotional materials including reports, brochures, folders
- Maintaining and updating the website
- Responsible for publication of UNORCID's regular newsletter
3. Constantly develops and optimizes UNORCID's communication strategy
- Updating dynamic social media accounts such as Twitter and Facebook
- Constantly keeping track of newest developments
- Showing initiative and a self-motivated approach towards communications
The results of the work of the Communications Officer impact on the successful implementation and overall effectiveness of Indonesia's National REDD+ Programme (NRP) in the country, accomplishing the President's ambitious GHG emission reduction targets and achieving green growth within a highly complex and dynamic political and economic environment by enabling improved coordination with the Government of Indonesia throughout the country and the REDD+ Pilot Provinces.
The UNORCID HO in Jakarta will provide a focal point for coordination and information sharing on REDD+ activities throughout the country and the Pilot Provinces. The Communications Officer will greatly contribute to the success of the office through supporting the Strategy and Policy Unit and all other staff by implementing an effective communications and outreach strategy.
The results of the Communications Officer's work will enable UNORCID and its counterparts and stakeholders to collaborate more effectively. Information sharing and dissemination will allow for a strategic appreciation of the results achieved; the problems encountered; the lessons learned; and the knowledge gained from implementing the National REDD+ Programme in Indonesia.
VII. Requirements
Functional Competencies:
Advocacy/Advancing a Policy-Oriented Agenda
Level 1.2: Preparing information for advocacy
- Identifies and communicates relevant information for a variety of audiences for advocating UNORCID's mandate
Level 1.2: Enhancing processes or products
- Generates new ideas and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies/best practices/new approaches
Level 1.2: Basic research and analysis
- Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies and new approaches
Level 1.2: Fundamental knowledge of own discipline
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments Global Leadership and Advocacy
- Identifies and communicates relevant information for advocacy for UNORCID's goals for a variety of audiences
- Identifies and takes advantage of opportunities for advocating for UNORCID's mandate Client Orientation
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Anticipates client needs and addresses them promptly
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing are the responsibility of each staff member.
- Informed and transparent decision making
Education:
Masters Degree in Media Studies, Communications, Journalism, Political Science, International Relations or other relevant field.
Background and Experience:
At least 2 years of relevant work experience either in journalism and media, in public relations or in another position with clear communications focus. Experience in the usage of computers and office software packages for publication (Office Package, Adobe Creative Suite – especially InDesign, Photoshop and Dreamweaver – or other relevant products commonly used) Experience in web-design an advantage.
Language Requirements:
Fluency in English, written and spoken. Knowledge of Bahasa Indonesia is an asset.
IX. Application Procedure
Interested candidates should submit the following
X. Evaluation
The selection of successful candidates will be based on a combination of responsiveness to the TOR, ability, experience and price proposal.
XI. Deadline
Candidates should submit the above-mentioned tender materials by 5 PM (WIT), 16 February 2013 via e-mail to emil.salim@unorcid.org emil.salim@unorcid.org> , with cc to ann.neureuther@unorcid.org ann.neureuther@unorcid.org> and muhammad.iskandar@unorcid.org. Please indicate `Communication Officer" in the subject line of the email.
Please note that only shortlisted candidates will be notified. Qualified female candidates are encouraged to apply. For more detailed information about UNORCID, please visit our website at http://www.unorcid.org/ http://www.unorcid.org/>
