Belgian Red Cross is currently seeking Finance and Administration Officer and Disaster Management Officer, to be based in Jakarta and Banjarmasin, South Kalimantan.
Finance and Administration Officer
Key tasks and responsibilities
- Accounting and finance
- Directly managing the cash box and bank account under the control of the Head of Mission according to Belgian Red Cross regulations
- Managing the bank account and the cash ledgers
- Allocation of expenditure to specific budget lines and accounting codes;
- Assist CR in Preparation of the field budget follow-up on a monthly basis.
- Using the HQ field budget follow-up to prepare the closure of the monthly accounting;
- Preparing the Funds requests to the HQ timely based on the project budget;
- Organizing the transfers of the money between the bank and the cash box;
- Advice the Country Representative on budget design, monitoring and follow up;
- Ensure that all the projects of CRB in Indonesia are receiving adequate administrative and logistic support;
- Ensure that all accounting data are entered in the computer as per the CRB accounting procedures and guidelines.
- Prepare the year closure tasks as per the requirement from CRB HQ.
- Administration and Logistics
- Filing all documents pertaining to work;
- Assist in Managing, following-up all the needed procurement in conjunction with the PMI;
- Preparing and updating at least twice a year the inventory list (Guest house, office, warehouse);
- Filling of the administrative documents;
- Managing the administrative process for the expatriates’ presence in Indonesia (ID Card, delivery and extension of the visas, travel / Air tickets, and Hotels) for trips outside the project sites;
- Investigate on rules and regulation and other legal aspect;
- Coordinate travel and or air ticket, hotels, for the trips outside the project side;
- Coordinate translation works with CRB Indonesia.
- Staff management
- Managing on a day-to-day basis the drivers and house cleaner team;
- Managing the payroll and the administrative staff files;
- Management of allowance fund leaves
- Follow up on medical insurance claims
- Support staff recruitment
Qualifications & Experience
- University Degree in Finance, Accounting or Business Administration
- 3 years on similar experience is preferred
- Experience of preparing budgets, cash flow statements & financial plans.
- Excellent spoken and written English and Bahasa Indonesia
- Experience of working for the Red Cross/Red Crescent is preferred
- Advanced skills in computers (Windows, spreadsheets, word-processing and accounting packages).
Disaster Management Officer
Key tasks and responsibilities
- To assist Country Representative in the implementation and/or supervise all activities related to Disaster Management in accordance with the project work plan, and with the Indonesian Red Cross strategies. This includes more specifically (but is not limited):
A. Working with the Indonesian Red Cross Head Quarters, Chapter and targeted branches and the local communities, a multi-year calendar for implementation of activities in
accordance with the objectives of the projects.
accordance with the objectives of the projects.
B. Assist PMI to build their capacities in natural disaster preparedness and management of the RC Chapter and branches through:
- Assist PMI in organizing the training of emergency teams (Satgana) with PMI
- Assist PMI in enhancing awareness of RC-volunteers in disaster preparedness and management,
- Assist PMI in organizing awareness-raising activities for RC employees, volunteers, CBATs and Village committee members
C. Assist PMI to ensure the direct involvement of the communities in Disaster Management through:
- Assist PMI in the enrolment of community-based action teams;
- Assist PMI in organizing their trainings and plan activities together with PMI staff and volunteers;
- Assist PMI in the organization of focus groups on DPM;
- Assist PMI in the organization of awareness-raising activities, planning sessions and simulation exercises in schools.
D. Assist PMI in building the sustainability of DPM capacities of the RC Chapter and branches through:
- Maintain close collaboration with the organizational development team for the institutional strengthening of RC Chapter and branches.
- Support the training of its staff in project management and fund-raising;
- Support the PMI in its DPM advocacy campaign among various stakeholders
- Support PMI in mainstreaming a gender sensitive approach across the project;
- Participate in the development of a strategy for supervision and monitoring for all the activities mentioned above.
E. To act as a bridge between the PMI HQ, Chapter and Branches and the DM Delegate regarding issues related to the project.
· To promote a supportive working relationship within the team and to contribute to develop the capacities of the PMI in DM teams;
· To participate in a quick flow of information within the project team (mission reports, monthly reports and other ad hoc report, photos etc.);
· To participate when required in technical discussions related to DM and maintain good relations with local communities, project partners, PMI, IFRC, as well as national authorities;
· To take sustainable initiatives and adopt a problem-solving approach regarding all issues that may arise and inform Country Representative accordingly.
· Visit the project areas as and when necessary.
Qualifications & Experience
1) University Degree is preferred
2) Experience of working for the Red Cross/Red Crescent is preferred
3) Experience of writing narrative and financial report
4) Experience of planning and managing budget
5) Experience of risk mapping, vulnerability and Capacity Assessment on a local level
6) Knowledge of disaster Management/Disaster Risk Reduction
7) Strong sense of responsibility and control
8) Advanced skills in computers (Windows, spreadsheets, word-processing, email and internet).
9) Excellent presentation skills in English and Bahasa Indonesia
10) Excellent spoken and written English and Bahasa Indonesia
Please submit your application letter addressing the above qualifications and experience with your curriculum vitae latest on 3rd February 2013 to:
Human Resources Department
Email: ifrc.recruitment@gmail.com
Please indicate on the subject heading: Application for Finance and Administration Officer; Disaster Management Officer
Only short listed candidates will be notified.
Email: ifrc.recruitment@gmail.com
Please indicate on the subject heading: Application for Finance and Administration Officer; Disaster Management Officer
Only short listed candidates will be notified.
