Social Impact Job Vacancy: Procurement and Administrative Assistant, Jakarta

Procurement and Administrative Assistant, Indonesia MEL Support

Social Impact (SI) is a Washington, DC-area international development management consulting firm. SI’s mission is to create dramatic improvements in the performance of organizations and programs working to enhance the social and economic well-being of people around the world. We provide a full range of management consulting, technical assistance, and training services to strengthen international development programs, organizations, and policies. We provide services globally in the areas of monitoring and evaluation, strategic planning, project and program design, organizational capacity building, and gender and social analysis. SI services cross-cut all development sectors including democracy and governance, health and education, the environment, and economic growth. SI’s clients include US government agencies such as USAID, the Millennium Challenge Corporation, the US Department of State, bilateral donors, multilateral development banks, foundations, and non-profits.

Project Description:
Social Impact has been awarded a two-year Task Order to support the design and implementation of the Country Development Cooperation Strategy (CDCS) for FY 2020 - FY 2024 by providing technical, consulting, and advisory services related to monitoring, evaluation and learning (MEL) to the USAID/Indonesia mission. This includes providing M&E Technical Services (Objective 1), and M&E Related Advisory Services and Knowledge Management (Objective 2). This award will also provide targeted MEL support to enhance the Mission’s efforts to build a culture of learning through internal MEL-related training and learning-related tasks and events. This includes providing Improved Capacity for Learning and Adapting (Objective 3) and potentially extending this support to local organizations in order to strengthen their M&E capacity (under Objective 4).

Position Description:
SI is seeking a Procurement and Administrative Assistant to provide operational and office support for Indonesia MEL Support, particularly in procurement, recruitment, employee and consultant administration, record-keeping, and knowledge management. The Procurement and Administrative Assistant will work closely with the Finance and Administrative Specialist and report to the Chief of Party.

Please note: This is a local position. Only Indonesian citizens will be considered.

Responsibilities:

• Support Finance and Administration Specialist with daily administrative tasks;
• Coordinate timely and compliant recruitment of short-term consultants to ensure the project has the needed personnel resources for ongoing project activities;
• Support a pool of consultants, working with project team to track deliverables, deadlines, and payment processes;
• Coordinate the procurement of hotel venues and operational logistics for workshops, trainings, and other large, external meetings;
• Arrange air travel, ground transportation, hotel reservations, etc. for field office staff, consultants, and workshop participants;
• Coordinate external meetings and scheduling;
• Maintain consultant and project records and files;
• Procure office supplies as needed;
• Assist with programmatic data entry as needed;
• Other duties as assigned.

Qualifications:

• Diploma required, bachelor’s degree preferred
• Demonstrated ability to establish and maintain effective working relationships with supervising personnel, co-workers, business professionals, and the general public
• Three years administrative and/or logistics experience with international projects
• Demonstrated ability to exercise good judgment and communicate effectively orally and in writing
• Ability to maintain high degree of confidentiality in day-to-day work
• Ability to establish, maintain, and prepare records and reports
• Knowledge of USAID policies and procedures is preferred
• Computer skills including use of PowerPoint and Excel Microsoft Office programs
• Ability to work effectively in a fast-paced environment
• Ability to work with staff and consultants from a variety of backgrounds and nationalities.
• Come join our energetic and innovative team! We offer you the opportunity to play a leading role in the growth of our company, work as part of a creative and committed team, and make a difference in the well-being of our world.

To apply, please click the following link the following link (or copy paste the link to the new browser tab) and apply directly through the link or portal: CLICK HERE

SI is an EEO/AA/ADA Veterans Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Only selected candidates will be contacted for an interview. Please, no phone calls.