JOB DESCRIPTION
Job Title: Finance OfficerLocation: East Jakarta
Division: Program
Date: HIGH PRIORITY
BACKGROUND TO THE ROLE
Caritas Indonesia (Karina) is an active member of Caritas Internationalis (CI) Confederation which has 167 members around the globe. Caritas is the Church’s heart and spearhead to spread the love for poor people. By using Caritas Internationalis Management Standard (CIMS), Caritas Indonesia want to help social works of Catholic Church in Indonesia to alleviate poverty and injustice. Caritas Indonesia’s works are integrated with CI’s strategic orientations, such as serving out of love, reducing the impact of humanitarian crises by enhancing disaster preparedness and response, empowering communities to eradicate all forms of poverty and unjust structure, amplifying the voices of the poor through education, communication and publication, as well as building a stronger Caritas based on professionalism, resource mobilization and the involvement of young people.
The Finance Unit is one of the 3 (three) Units in Caritas Indonesia Organigram, Program Unit, HR & GA unit and Finance Unit. In Finance Caritas Indonesia have Finance Coordinator who will consolidated all the Finance Report that come from all Finance Officer and Cashier.
KEY REPONSIBILITIES
The Finance Officer will be responsible for Finance Coordinator in the monthly Consolidated Institutional Financial Report, Assist in Institutional Audit and the reconciliations of projects reports and banks, ensure Caritas Indonesia (Yayasan Karina) compliance with Indonesian Accounting and Taxation regulations and ensure compliance with Donors regulations. Ensure timely delivery of periodic financial reports to Finance Coordinator.
REPORTING TO
Finance Coordinator
CONTRACT DURATION
The contract will be one year with the possibility for extension.
TASKS/DUTIES
- Check the completeness and validity of the financial memorandum and its supporting documents in accordance with KARINA's financial policies and procedures, as well as the Donor's requirements for payments via petty cash and banks related to project implementation.
- Make payment voucher and bank receipt for all financial transactions listed in the bank project account.
- Perform bank reconciliation for program / project bank account.
- Check the completeness and validity of the financial memorandum and its supporting documents on the project's financial statements from the diocesan partners / partners in accordance with KARINA's financial policies and procedures, and the project agreement / MoU with the Donor.
- Make financial forms for the project financial statements of the diocesan partner / partner.
- Make project financial reports periodically to monitor the improvement of project implementation at field.
- Make project fund request to the Donor based on the Donor commitment stated in the project agreement / MoU.
- Check the submission of project funding requests from diocesan partners / other partners based on the project budget and project agreement / MoU with the Donor.
- Assist in Institutional audit process periodically in accordance with the Articles of Association of the Household (AD / ART), as well as KARINA's Financial Policies and Procedures.
- Assist in project audit process in accordance with KARINA's Financial Policies and Procedures and the project agreement / Donor MoU (if needed).
- Making business travel reports that are narrative and / or financial.
- Undertakes any other duties that may be requested by the Finance Coordinator.
- Good understanding on main Church documents, such as Deus Caritas Est, Caritas in Veritate, Evangelii Gaudium, and Laudato Si’ as the spiritual foundation of Caritas Indonesia.
- Strong commitment on humanity’s compassion and service to poor people as it is described on Catholic Social Teaching.
- Obey Caritas Indonesia (Yayasan Karina)’s vision, mission and principles as well as Caritas Internationalis guiding values and principles.
- Able to work in a team, internally with program staffs and working team from another institution.
- Good program planning and good implementation.
- Strong ability to balance self-condition, mentally and emotionally.
- Participatory and communicative.
- Efficient, accurate and supportive.
- No corruption, accountable and responsible.
- Transparent (must appropriate with what had been spent and had been accepted, also show supportive evidences).
- Graduate from D3/S1 economic (Accounting/Finance/Management/Business)
- At least 3-year experience in Finance
- At least 3 years’ experience working with local partners
- Experience in working within consortiums highly desirable
- Experience in organizational development highly desirable
- Skills in advisory support to partners, whilst managing partner accompaniment of projects
- Excellent interpersonal, documentation and problem-solving skills.
- Sensitivity to gender, subsidiarity and inclusiveness issues.
- Excellent communication and inter-personal skills, relationship building, leadership, diplomacy, tact and patience.
- Fluency in English and Bahasa Indonesia, both written and spoken.
- Experience of capacity building and mentoring of local organizations.
- Ability to work independently as required and in the same time able to work in team work.
- Having good leadership in personnel management.
- Familiarity with the Not-For-Profit sector and the Catholic organization highly desirable
- Excellent documentation skills
- Strong analytical and conceptual skills to think and plan strategically
- Computer proficiency in general office software applications and finance/accounting software
- Familiar with PASK 45
- Familiar with Indonesia TAX Regulation
