Yayasan Bumi Tangguh as an equal opportunity working place is now looking to fill the following position to join our dream team
Yayasan Bumi Tangguh (YBT) is a national non-profit organization that has 3 (three) focus activities, namely: Environment conservation, Social and Gender and Disaster Management. Yayasan Bumi Tangguh has been actively involved in the emergency relief and development program since 2015 both local and national.
Finance Officer: Palu based – 1 person
JOB SUMMARY:
The overall responsibilities of the Finance Officer position are to implement day to day financial activities in YBT Program - Palu Office, maintaining effective financial activities and recorded in YBT Financial System, timely review processes with attention to the quality, ethics, and appropriately. Finance Officer will report any concerning financial issues to Program Manager and assist Operation Manager to prepare pipeline report and other budgetary report. Finance Officer will be working closely with Procurement Officer and requires coordination/communication with YBT program staff as well as managerial, administration and documentation skills. Ability to be flexible in working with all staff and as a part of the team is essential. This position will effectively support cash disbursement to the beneficiaries.
RESPONSIBILITIES AND TASKS:
- Maintain the financial health of the programs
- Manage and Monitor the day to day financial operations
- Making sure that all financial transaction is processed according to donor requirements and following Indonesian accounting procedure and or generally accepted accounting principles (GAAP).
- Ensure that accounting documentations received for bank/cash payments are logged on time and proper coding based on YBT rules and regulation to YBT Financial System.
- Proper control of the supporting documents for payments and financial reports to projects; preparation of all types of vouchers.
- Manages banking relationships and coordinates periodic updates for checking account signers.
- Prepare bank reconciliations.
- Develop periodic analysis on disbursement risks
- Producing financial reports and developing strategies and cash flow plan.
- Develops and maintains reports of status of financial management activities (i.e. monthly and quarterly reporting)
- Working closely with Logistic Officer for ensuring project assets/inventory report is balanced.
- Responsible for ensuring that any/all contractual financial reporting requirements are identified and complied in a timely and accurate manner.
- Reviews advance, commitment, and grant reports as applicable
- Supervise the Field Administration Assistant to check all related documents and to ensure all transaction are in accordance with YBT and Back Donor rules, regulation, and procedure.
- Assist the Operation Manager in overseeing the financial office/ project account.
- Assist the Operation Manager in prompt and accurate financial tracking, record keeping and reporting for all activities in projects to be assigned and ensure that all records are in accordance with standards.
- Assist Program Manager to review request for payment and receipt prior to the approval and ensure correct procedure in the payment process.
- Maintain a filing system for vouchers.
- Communicate and coordinate with Program Staff on financial issues of projects
- Communicate and coordinate with Operation Manager on financial issues of administration, such as payment plan to suppliers and vendor, insurance claims and medical claim.
- Ensures that voucher files are scanned and uploaded to YBT Backup for the Electronic Archival of Financial Documentation.
- Communicate and coordinate with Internal/External Auditor
- To do other tasks for project implementation as required by the Program Manager.
- Preferably Bachelor’s degree in economics majoring Accounting.
- Hold high accountable principle.
- Understand GAAP Practice and Indonesian Financial Accounting Standards
- Minimum 4 years (for Diploma-III) and 2 years (for S-1) relevant experience working in Accounting or Finance area in non-profit organization/sector.
- Experience in preparing the financial statements/reports of nonprofit.
- Computer literate and having the ability in computer skills and various Microsoft Office applications, advance skill in Excel is a must.
- Good English spoken and written communication skills are preferable.
- Educated to graduate degree level and/or can demonstrate equivalent capacity
- Highly motivated and Team player
- Able to work under pressure
- Able to work independently with minimum supervision and to handle multi-tasking jobs.
- Ability to meet deadlines and prioritize workload
- Willing to travel to the project sites and extend working hours when necessary. Some flexibility in working hours may be required.
- Ability to work in a cultural and gender-sensitive manner, respect diversity in its all forms, including religious minorities, socio-economic situation, sexual orientation and ethnicity, etc.
JOB SUMMARY:
The Field Administration and Finance Assistant is responsible for administrative and financial duties to mainly to support Sigi Field Office and Palu Office as required; assist in day to day field finance activities, conduct cash disbursement for program activities in the field, conduct routine administration duties, maintain proper voucher and document files, coordinate the distribution of official documents, and arrange meetings and travel. General administrative tasks this position has responsibility for three key areas: financial administration (60% of the time), as well as providing program administrative support for the operations of the project in the field (40% of the time).
RESPONSIBILITIES AND TASKS:
- Regularly maintain day to day financial transaction, including checking, verifying, and recording the field financial transactions.
- Check, process and record all the payments to YBT Financial System, administer invoices and expenses claims received, and code items to approved budgets.
- Managing petty cash.
- Maintain finance tracking systems for advances
- Proper control of the supporting documents for payments and financial reports to projects; preparation of all types of vouchers.
- Maintenance of the proper filing system for finance records and documents;
- Support to month-end and year-end closures (audit preparation).
- As a main administrative support on daily basis
- Take notes, draft official letters, translate documents and do filling system
- Assist in the production of reports and documents.
- Manage calendar of meeting, workshop and other time obligations
- Back up project accountant in maintaining petty cash for project activities
- Other miscellaneous tasks as may be required.
- Preferably Bachelor’s degree, in which finance/accounting background will be an advantage
- Preferably with increasing responsibility in donor funded projects that reflects sound understanding in financial processing and project management
- Educated to graduate degree level and/or can demonstrate equivalent capacity
- Highly motivated and Team player
- Able to work under pressure
- Demonstrated ability to be proactive in managing work priorities, juggle competing tasks, and work with minimal supervision
- Good written and verbal communication, liaison and interpersonal skills, and ability to work effectively in a small team.
- Excellent skills in Microsoft Word, Outlook, and Excel
- Proven experience and knowledge of NGO/not-for-profit sector management, operations, and financial/budget systems will be an advantage
- Good command of English will be preferable.
JOB SUMMARY:
Logistic Officer/Storekeeper under immediate supervision of the Operation Manager in Palu and close coordination with Procurement Officer. He/She will be responsible to efficiently manage the logistics (fleet and warehouse) of the YBT operations in Palu, and to ensure the smooth functioning and the effectiveness of the Logistics and other support tasks as required.
RESPONSIBILITIES AND TASKS:
- Warehouse and distributions related tasks;
- Maintain accurate stock control and records all times and provide monthly stocks report to Operation Manager.
- Conducting regular physical inventory of goods in the warehouse and project offices.
- Arrange and monitor incoming and outgoing shipment from/to the warehouse and the project sites and ensuring the receipts of the good delivered are properly recorded/ archived and providing the necessary update to the Field Admin and Finance Assistant.
- Providing update on the warehouse stock reports.
- In close coordination with the Chief Technical Officer – Shelters, to draft and prepare the projects distribution plan and ensuring its smooth and timely implementation.
- Determining the proper storage and maintenance of all equipment and supplies.
- Monitor the expiry dates of goods stored at the warehouse and make sure distributions to the field is based on the order of the expiry dates.
- Ensure the most efficient of shipment methods are selected
- Assist the project in producing/completing logistical data and information in reports requested by Program Manager and donors.
- Support the procurement unit in identifying the potential vendors for logistic related works services when necessary
- Colleting beneficiary card from Program after goods distribution.
- Establish and maintain appropriate filing system for all logistics activities.
- Implement and maintain security, safety procedures and systems in all logistics activities.
- Project vehicles management;
- Coordinating the project’s vehicles day to day operations, includes; drivers schedule, monitor the arrangement of vehicle needs, plan maintenance and provide monthly vehicle usage
- Develop a system to keep track of daily vehicle usage and keep records.
- Maintain and comply with YBT/Donor fleet regulations standards and procedures.
- Supervise drivers, monitor their work and provide guidance
- Manage transportation requests, tracking and reporting of transport utilities for shelter supplies and vehicle movements.
- Verify weekly vehicle logbook report
- Verify driver claims for vehicle expenses.
- Performs other related duties as required
- Educated to graduate degree level and/or can demonstrate equivalent capacity
- Highly motivated and Team player
- Able to work under pressure
- Professional qualification or equivalent of qualifying experience in logistics
- 3 Years of experience in logistics, including warehouse, transportation, customs clearance and procurement.
- Experience of supervising and supporting staff or laborers
- Advanced skills in computers (windows, word processing, spread sheets, etc)
- Good command of English will be preferable.
Applications should put position refence code in subject, a cover letter that reflecting motivation to join with the team; a CV, including three references; expected gross salary and contact number by 15th February 2020. Please send applications in PDF/MS Word format to recruitmentybt@gmail.com
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
