Position Title: PIC Admin Events (Daily Worker)
Overall Scope of WorkAssisting the logistical support to all workshop and meeting conducted by FHI 360 – LINKAGES project based on confirmation email-requested by PIC Program prior the event to Procurement team and copy to member of the operation team.
Specific Scope of Works:
- Prepare Registration/Attendance list;
- Ensure all receipt form are accordance with FHI 360 – LINKAGES format and financial policy (amount/rate);
- Ensure the refreshment/lunch/meeting package are prepared and accordance with the approved Purchase Order;
- Prepare all Office Stationaries needs according to workshop/meeting requirements (refers to Technical team needs- (refers to TOR and schedule);
- Ensure all the meeting arrangement (table, headtable, receptions and participants) based on the PIC program requirement. PIC Admin should have the contact name and number (mobile phone) of the hotel/Puskesmas/RSUD/counterpart person.
- Consult with PIC Program or Operations team if found major issues in the event, such as: addition, participants coming that exceed the PO number assigned, loss of training equipment etc.
- Assist on distributing all workshop/meeting materials as PIC program guidance;
- Received and follow up SURAT TUGAS and SPPD from participants as required;
- Making sure all electronic devices are available and working properly;
- Signed all advanced / reconciliation from PIC –Program prior /after receiving the cash for the event;
- Stand by during the event for any troubleshooting;
- Prepared and reconciled all the report, financial and other related documentation for each workshop /meeting by end of the day;
- Consult and discuss any problem that may arise on the event with PIC program, or operation team;
- Make sure to “clean up” all documents and equipment or return it to FHI 360- LINKAGES;
- Performance any duties from the PIC Program as assigned.
