Swisscontact Job Vacancy: Finance and Administration Assistant, Jakarta

Swisscontact promotes economic, social and ecological development by supporting people to successfully integrate into local commercial life. Swisscontact creates opportunities for people to improve their living conditions as a result of their own efforts. The focus of its systemic intervention in the private sector is the strengthening of local and global value chains. Through its projects, Swisscontact works to enable access to professional training, promotes local entrepreneurship, creates access to local financial service providers and supports the efficient use of resources with the goal of successfully promoting employment and income generation. The foundation is based in Zurich, Switzerland. With 86 million in annual turnover in 2016, Swisscontact is now implementing more than 100 projects in 34 countries with more than 1,200 staff. Swisscontact has been active in Indonesia for the past 45 years.

Skills for Competitiveness (S4C)

The S4C-Project is implemented by the Swiss Foundation for Technical Cooperation (Swisscontact), the Bern University of Applied Sciences (BFH-CDC) and the Association for Swiss International Technical Connection (SITECO) working in close collaboration with the Centre for Industrial Education and Training (CIET) of the Ministry of Industry (MoI) and the Directorate for Higher Education (DIKTI) of the Ministry of Research, Technology and Higher Education (RISTEK).

Through the strengthening of Polytechnic institutes (Polys) in selected sectors and geographic locations and through the improvement of structures and services at the interface between Polys and industry, an important contribution to an improved quality and relevance of the overall Poly system in Indonesia is made, S4C is currently accepting applications for the position of:

Finance and Administration Assistant
Based in Jakarta,  DKI Jakarta (Job Code: ADV.000045)

Job Brief 
The Finance and Admin Assistant is in charge to prepare payments through Petty Cash and Bank and input transactions to SextAnt Field template in coordination with the Project Accountant in Finance Unit of Jakarta Main Office

Task, Authority & Responsibility

Finance Specific Task:

• Receives all payment requests from staffs and third parties in Jakarta Main Office
• Reviews and ensure all payment requests are supported with adequate supporting documents and following the Swisscontact SOP
• In coordination with the Project Accountant to prepare payment through petty cash and bank transfer according to the Finance Manual
• In coordination with the Project Accountant to entry payment transactions into SextAnt Field template according to the proper chart of account, after the payment is done
• In coordination with the Project Accountant to manage the filing of financial documents in Jakarta Main Office
• Conducts a petty cash count with the Project Accountant on a monthly basis for reporting and based on request for the surprise cash count

Admin Specific Tasks:

• Provide administration task to S4C Jakarta Staff such as: prepare the meeting event, manage staff travel, typing letter, project documentation, etc.
• Other tasks arise during the course in needed requested by S4C Jakarta Staff

Support Project Implementation:

• Support project implementation according to specific instructions
• Maintain database of S4C contact information

Requirements

• University degree in Accountancy or Economic
• Minimum of three years experiences in the relevant field is preferred
• Understanding of opportunities and constraints for sustainable development.
• Strong sense of responsibility and control
• Good interpersonal skills and commitment working in a team
• Skills in computer, software systems (windows, spreadsheet, word processing, e-mail, internet.)
• Presentation skills in English and Bahasa Indonesia.
• Good English skills written and verbal.
• Previous working with one of NGOs is preferred
• Experience of planning and managing small budget / cash flow is preferred
• Experience of risk mapping and Capacity Assessment on a local level is preferred

APPLY ONLINE CLICK HERE

Please send your application by 6 September 2019, however we are continuing shortlist and conducting interviews for the right candidate before the deadline.