World Health Organization Job Vacancy: Finance / Compliance Assistant, Jakarta

Finance / Compliance Assistant (Roster Recruitment)

Issue Date: 8 March 209
Closing Date:  29 March 2019
Vacancy Notice No: WR/INO/19/003 (SSA)
Title: Finance/Compliance Assistant (Roster Recruitment)
Duty Station: Jakarta and other field locations (Indonesia)
Grade: Level 5 step 11 (SSA – support function)
Organizational Location: WHO Country Office – Indonesia, Jakarta
Contract type: Special Service Agreement (SSA)
Duration: 12 (twelve) months

Annual salary:

In accordance with WHO Salary Scale for SSA support function at Level 5 Step 11 (IDR 14,235,250 per month)

OBJECTIVES OF THE PROGRAMME:
To provide support to the WHO Country Office in areas of financial management, accounting and compliance in the context of the implementation of all national programs.

The vacancy notice serves to establish a roster of Finance/Compliance Assistants for WHO Indonesia based in multiple locations.

SUMMARY OF ASSIGNED DUTIES:
Under the direct supervision of Administrative Officer (AO) and general guidance of the Respective Technical Officer, the incumbent performs a variety of financial, administrative, coordinating and monitoring services to ensure the efficient daily running of the Office as follows:

• Maintain financial records for the office, including running of the Imprest account; prepare and submit financial reports to the relevant units.
• Complete cash/advance reconciliations; manage the Office petty cash; prepare monthly Imprest accounts and other related financial statements and reports.
• Advise staff on all aspects of allowances, salary advances, travel claims, and other financial matters. Review all financial documents prior to payment and effects correct and timely payments.
• Control paying the contractual partners (hotels, travel agencies, printing companies and etc.) and monitor that all supporting documents (invoices, contract, the act of acceptance, etc.) are attached and properly signed, stamped and in accordance with the delegation of authority, before making any payments.
• Assist with periodic in-depth review of Imprest background documentation and related Country Office expenditure.
• Assist with gathering background information for ad hoc reports on specified areas of interest for compliance review to Management when requested.
• Perform other related duties and responsibilities as required and assigned by supervisor and senior management.

EDUCATIONAL QUALIFICATIONS, EXPERIENCE, ETC:

Competencies:

• Teamwork
• Respecting and promoting individual and cultural
• Communication
• Producing results
• Moving forward in a changing environment

Functional Knowledge and Skills:

• Strong analytical skills and solid knowledge of accounting and financial management.
• Knowledge of accounting database software
• Good writing and communication skills
• Ability to work independently and in team setting
• Ability to work in harmony with national/international staff of WHO and Ministry of Health
• Ability to prepare good presentations and write clear reports.

Education Qualifications:

Essential: University (bachelor) degree in the area of Accounting, Finance, Administration or equivalent from a recognized university

Desirable: Master’s degree in Financial Management, Accounting, Business Administration or equivalent

Experience:

Essential: At least 3 (three) years of solid experience in the field of accounting, finance, administration, compliance or equivalent

Desirable: Experience working for UN agencies or international organizations is a plus

Languages:

Fluent written and spoken English (Essential)

Other Skills (e.g. IT):

Work is performed in a normal working environment. Extensive computer skills including the specialized software; proficient in the use of Microsoft Office applications, ability to work in a multi-cultural environment; Excellent organizational and interpersonal skills; ability to work unsupervised.

LATE APPLICATIONS WILL NOT BE ACCEPTED.

Notes:

• The applicants should submit one copy of the WHO Personal History Form (PHF) available on CLICK HERE and provide a Brief Summary giving details of relevant work experience and qualifications. Vacancy Notice number should be mentioned on the application and separate applications are required for more than one vacancy.
• Applications should be submitted electronically by email seinorecruitment@who.int stating in the subject the vacancy number and title.
• A written test may be used as a form of screening for the short-listed applicants. The performance in the written tests will decide on the applicant’s eligibility to appear in the interview. WHO does not cover any expenses related to participation in tests and/or interviews.
• Only candidates under serious consideration will be contacted.
• WHO is committed to workforce diversity.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Only applications from nationals of INDONESIA will be accepted. Applicants who are not nationals of INDONESIA will not be considered.