ISLAMIC RELIEF PURPOSE:
To promote sustainable economic and social development through development programmes, helping the needy regardless of race, religion or gender.
COUNTRY PURPOSE:
The IR programme in Indonesia was established in 2003 with one project office catering for development activities in Banten province.
In 2004 IR expanded its coverage to include Aceh province targeting victims of the earthquake and the giant tsunami waves in the devastated Aceh province then in October 2009, IR expanded its coverage to include West Sumatra province also targeting victims of the earthquake and implementation of emergency disaster relief.
The main sectors for Indonesia Program are health, disaster preparedness, education, shelter, livelihood and orphans support.
The geographical areas of operation are Aceh, Banten, Central Sulawesi, and NTB provinces.
REPORTING LINES:
Post holder direct reports to : Business Support Manager
KEY DUTIES AND RESPONSIBILITIES:
General:
- Assist Project Coordinator in Finance, administration and logistic
- Assist collect, compile and project data storage
- Support in preparing administration for training, workshop, meeting etc.
- Report the administration activity to country office
- Maintain office administration
- Implement financial policies and procedures
- Establish and maintain cash controls
- Establish, maintain and reconcile the general ledger
- Prepare and reconcile bank statements
- Establish and maintain supplier accounts
- Processes supplier invoices
- Issue cheques for all accounts due
- Ensure transactions are properly recorded and entered into the Microsoft Dinamic AX (accounting system)
- Any other tasks will be given by the line manager
Responsibilities:
Cash Payments
- Checking the Invoices raised by suppliers and vendors for casting and calculations, totals and sub-totals.
- Check that all relevant columns and cells of payment requisitions Form had been filled properly.
- To check that approval of competent Authority has been taken to make the payment.
- Petty Cash handling & security
- Daily cash closing to have proper control on petty cash
- To deal with routine financial queries base on Islamic Relief along with the donors financial procedure/guidelines
Bank Payments
- Check that all relevant columns and cells of payment requisitions Form had been filled properly.
- Checking the Invoices raised by suppliers and vendors.
- To check that approval of competent Authority has been taken to make the payment.
- Preparation of cheques and ensure signatures thereon.
- To deduct applicable tax from each and every payment.
- To ensure delivery of checks to the suppliers.
- Checking the Invoices raised by the partners.
- Preparation of documents and cheques in terms of budget transfer to partners based on MoA
Maintain financial record, Budgeting and Reporting
- Keep up date all financial record using Microsoft Dynamic AX
- Ensure and maintain proper placement of financial data, scanning and filing according to IRI archiving policy
- To operate specified financial modules/ ledgers as directed by the Jakarta Business Support Manager
- Prepare of Monthly Bank and Petty cash reconcliation Reports and submitted to Business Support Manager for review before submit to IR HQ
- Review and control Budget Vs Expenses and provided advise to project Coordinator regarding project expenditures
- Review Financial Reports from Partners
Receipt of Funds
- Keep update record of receipts & ensure to deposit these amounts in IR’s official account
Bank Liaison
- Liaison with banks to keep latest development in banking laws and regulations
- Preparation of Monthly Bank Reconciliation Statement
SKILLS AND COMPETENCIES:
- University degree of accounting background or related field / At least Diploma/Bachelor's degree in the relevant studies
- Proven years of finance related experience in an NGO or a commercial environment
- Good management skill
- Excellent knowledge of computer operation (Windows, Excel, Power Point)
- At least 2 years experience in Finance
- Must be able to read, write and speak fluent English
- Knowledge of financial accounting systems or similar financial reporting software highly preferred (Dynamic AX; ERP; quick-books).
- High level of attention to detail and accuracy
Strong interest in development work with respect for confidentiality and commitment to Islamic Relief overall aims and objectives, including gender, equality and equal opportunities in all aspects of Islamic Relief’s work.
Islamic Relief is a faith based-non government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply.
ACCOUNTABILITY:
All Islamic Relief team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project.
Please send only your application letter and CV to the email address: hrislamic@islamic-relief.or.id
Applications submit directly to Islamic Relief Indonesia Office will not be considered.
Women are strongly encouraged to apply for this position.
Only short-listed candidates will be contacted.
The deadline for submitting applications is: 4 December 2018
