ISLAMIC RELIEF PURPOSE:
To
promote sustainable economic and social development through development
programmes, helping the needy regardless of race, religion or gender.
COUNTRY PURPOSE:
Islamic
Relief programme in Indonesia was established in 2003 with one project
office catering for development activities in Banten Province.
In 2004 IR expanded its coverage to include Aceh province targeting
victims of the earthquake and the giant tsunami waves in the devastated
Aceh province then in October 2009, IR expanded its coverage to include
West Sumatra province also targeting victims of the earthquake and
implementation of emergency disaster relief.
The
main sectors for Indonesia Program are Health, Disaster Preparedness,
Education, Shelter, Livelihoods and Orphans Support. The geographical
areas of operation are Aceh, Banten and NTB provinces.
REPORTING LINES:
Post holder direct reports to : Business Support Manager
GENERAL :
- Preparation and control project budget assigned.
- Implement financial policies and procedures
- Establish and maintain cash controls
- Establish, maintain and reconcile the general ledger
- Monitor cash reserves and investments
- Prepare and reconcile bank statements
- Establish and maintain supplier accounts
- Processes supplier invoices
- Issue cheques for all accounts due
- Ensure transactions are properly recorded and entered into the Microsoft Dinamic AX (accounting system)
- Any other tasks will be given by the line manager
Key Duties & Responsibilities:
- Oversee and manage daily program-wide accounting and finance functions including timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.
- Plan and implement systems for financial operations in the area program offices in accordance with the Islamic Relief Finance Manual and donor regulations; including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.
- Train and supervise finance staff in the program.
- Maintain banking relations and plan and monitor area office cash flow requirements to ensure the smooth implementation of Islamic Relief Service projects.
- Prepare monthly standard accounting submissions for review by the Business Support Manager, including general ledger files, account reconciliations, expenditures by cost center/project, as well as other financial information in a timely and accurate manner.
- Prepare monthly management report reports to the Business Support Manager and Program staff as required, including expenditures by cost center/project and other financial information, in a timely and accurate manner.
- Prepare financial reports, for review by the Business Support Manager to donors in line with donor requirements and templates.
Cash Payments
- Checking the Invoices raised by suppliers and vendors for casting and calculations, totals and sub-totals.
- Check that all relevant columns and cells of payment requisitions Form had been filled properly.
- To check that approval of competent Authority has been taken to make the payment.
- Petty Cash handling & security
- Daily cash closing to have proper control on petty cash
- To deal with routine financial queries base on Islamic Relief along with the donors financial procedure/guidelines
Bank Payments
- Check that all relevant columns and cells of payment requisitions Form had been filled properly.
- Checking the Invoices raised by suppliers and vendors.
- To check that approval of competent Authority has been taken to make the payment.
- Preparation of cheques and ensure signatures thereon.
- To deduct applicable tax from each and every payment.
- Deposit of Tax in the Government Treasury, and submission of tax challenge to eligible
- To ensure delivery of checks to the suppliers.
- Checking the Invoices raised by the partners.
- Preparation of documents and cheques in terms of budget transfer to partners based on MoA
Maintain financial record, Budgeting and Reporting
- Prepare budget for new project proposal using IRW format and required format from donor, and submitted to Business Support Manger for review.
- Keep up date all financial record using Microsoft Dynamic AX
- Ensure and maintain proper placement of financial data, scanning and filing according to IRI archiving policy
- To operate specified financial modules/ ledgers as directed by the Support Business Manager
- Prepare of Monthly Reports and submitted to Business support manager for review before submit to IR HQ
- Review and control Budget Vs Expenses and provided advise to project coordinator regarding project expenditures
- Preparation of Financial reports to Donor and submitte to Business Support Manager for review
- Review Financial Reports from Partners
Receipt of Funds
- Preparation of receipts for Donors, staff & or Beneficiaries on behalf of IR
- Keep update record of receipts & ensure to deposit these amounts in IR’s official account
- Support Business Manager in maintenance of record of funds movement, ensuring availability of funds at all times in area office, and prepare request Fund Transfer from Country Office.
Bank Liaison
- Liaison with banks to keep latest development in banking laws and regulations
- Preparation of Monthly Bank Reconciliation Statement
- Keeping up date laws and regulations regarding conversion of foreign currency in to local currency, taking the best rates prevailing in the market and ensuring the best practices.
- In case of any foreign trade activities, opening, maintenance and final payment of the LC’s
SKILLS AND COMPETENCIES:
- University degree of accounting background or related field / At least Diploma/Bachelor's degree in the relevant studies
- Proven years of finance related experience in an NGO or a commercial environment
- Proven experience of analyzing, internal control, effective coordination in financial scope, work experience in multi cultural environments;
- Good management skill
- Good writing and communication skill
- Excellent knowledge of computer operation (Windows, Excel, Power Point)
- At least 4 year experience in Finance
- Must be able to read, write and speak fluent English
- Knowledge of financial accounting systems or similar financial reporting software highly preferred (Dynamic AX; ERP; quick-books).
- High level of attention to detail and accuracy
Strong
interest in development work with respect for confidentiality and
commitment to Islamic Relief overall aims and objectives, including
gender, equality and equal opportunities in all aspects of Islamic
Relief’s work.
Islamic
Relief is a faith based-non government organization that respects
diversity and inclusiveness. Applicants from diverse religions, gender,
race, and physical impairment are encouraged to apply.
ACCOUNTABILITY:
All
Islamic Relief team members are expected to support all efforts towards
accountability, specifically to our beneficiaries and to international
standards guiding international relief and development work while
actively engaging beneficiary communities as equal partners in the
design, monitoring and evaluation of our field project
Please send only your application letter and CV to the email address:
hrislamic@islamic-relief.or.id
Applications
submit directly to Islamic Relief Indonesia Office will not be
considered. Women are strongly encouraged to apply for this position.
Only short-listed candidates will be contacted.
The deadline for submitting applications is: 3 November 2018
