USAID SEA PROJECT
Position: Contract and Procurement Assistant
Location: Jakarta
Overview
The Indonesia Sustainable Ecosystems Advanced (SEA) Project is a five-year contract that supports the Government of Indonesia to conserve biological diversity and improve the governance of marine resources at local, district, provincial and national levels. By using an ecosystem-based approach to management and engaging key stakeholders, the SEA Project will 1) enhance conservation and sustainable use of marine resources by reforming fisheries management and promoting marine protected areas to enhance fisheries productivity, food and nutrition security, and sustainable livelihoods within the target area; and 2) strengthen the leadership role and capacity of the Ministry of Marine Affairs and Fisheries and local governments to promote conservation and sustainable fishing. The SEA Project is implemented by Tetra Tech and a consortium of 13 implementing partners and runs from March 2016 through March 2021.
The SEA Project is predicated on an ecosystem approach to fisheries and marine resources management, which implies that it will integrate across sectors and assist in the development of plans and implementation actions that address biophysical, governance and socio-economic concerns. To accomplish this vision of ecosystem approach and integration, it will need to formulate a consistent level of baseline information for project areas so that actions and longer-term plans will truly address the underlying issues and threats to the geographic areas of focus. Such an approach will also provide a model for other areas in Indonesia and a systematic means of scaling up coastal and marine resource management by local districts, provinces and the national government.
Background
The objectives of the SEA Project are to:
Overall, at the end of five years, USAID assistance through SEA will have improved the conservation and management of Indonesia’s marine biodiversity through increased capacity and the practical application of marine conservation and sustainable fisheries management. To achieve the objective, data management specifically for fisheries holds an important aspect to the Project. The SEA Project will recruit the Contract and Procurement Assistant to work with the technical team providing logistic for sound project interventions.
Job Summary
Under the direct supervision of the Contract and Financial Management Specialist, the Contract and Procurement Assistant will assist in contract and invoice monitoring, the procurement process, and in the logistical support for USAID SEA activities in a transparent, effective, and efficient procurement process for all material resources and services in accordance to USAID and Tetra Tech ARD regulations. This should include assisting in ensuring all requirements for preparation of procurement process and other compliance-related documents related to the preparation of request for quotations and solicitation for vendor bids are met.
The Contract and Procurement Assistant will have acquired knowledge and skill to enable him/her to independently undertake his/her work assignments (contract and invoice monitoring, procurement process, provision of logistical support for activities). The position will require an extensive coordination with the team members of USAID SEA to ensure successfully performance of the program detailed in the project description of the contract with USAID.
Tasks
Education:
University degree in related field. Relevant experience and another university degree may substitute for the degrees mentioned. Fresh graduates are welcome.
Work Experience
General:
Position: Contract and Procurement Assistant
Location: Jakarta
Overview
The Indonesia Sustainable Ecosystems Advanced (SEA) Project is a five-year contract that supports the Government of Indonesia to conserve biological diversity and improve the governance of marine resources at local, district, provincial and national levels. By using an ecosystem-based approach to management and engaging key stakeholders, the SEA Project will 1) enhance conservation and sustainable use of marine resources by reforming fisheries management and promoting marine protected areas to enhance fisheries productivity, food and nutrition security, and sustainable livelihoods within the target area; and 2) strengthen the leadership role and capacity of the Ministry of Marine Affairs and Fisheries and local governments to promote conservation and sustainable fishing. The SEA Project is implemented by Tetra Tech and a consortium of 13 implementing partners and runs from March 2016 through March 2021.
Background
The objectives of the SEA Project are to:
- Support enhanced conservation and sustainable use of marine resources by reforming fisheries management and promoting marine protected areas to enhance fisheries productivity, food security, and sustainable livelihoods within the target areas.
- Support the strengthening of the leadership role and capacity of the MMAF and local governments to promote conservation and sustainable fishing.
Overall, at the end of five years, USAID assistance through SEA will have improved the conservation and management of Indonesia’s marine biodiversity through increased capacity and the practical application of marine conservation and sustainable fisheries management. To achieve the objective, data management specifically for fisheries holds an important aspect to the Project. The SEA Project will recruit the Contract and Procurement Assistant to work with the technical team providing logistic for sound project interventions.
Job Summary
Under the direct supervision of the Contract and Financial Management Specialist, the Contract and Procurement Assistant will assist in contract and invoice monitoring, the procurement process, and in the logistical support for USAID SEA activities in a transparent, effective, and efficient procurement process for all material resources and services in accordance to USAID and Tetra Tech ARD regulations. This should include assisting in ensuring all requirements for preparation of procurement process and other compliance-related documents related to the preparation of request for quotations and solicitation for vendor bids are met.
The Contract and Procurement Assistant will have acquired knowledge and skill to enable him/her to independently undertake his/her work assignments (contract and invoice monitoring, procurement process, provision of logistical support for activities). The position will require an extensive coordination with the team members of USAID SEA to ensure successfully performance of the program detailed in the project description of the contract with USAID.
Tasks
- Assist in SEA procurement system for program operation costs ensuring robust quality control and due diligence in full compliance with Tetra Tech ARD and USAID policies, procedures and regulations.
- Assist to prepare requests for waivers of procurement regulations as appropriate or necessary for program operation commodities as directed by the Contract and Financial Management Specialist.
- Assist to maintain effective procurement documentation and records in compliance with Tetra Tech ARD and USAID policies and procedures for all program operation costs.
- Assist to support in implementing all delegated contracts and procurement-related duties to ensure timely delivery of contracts and procurement support services to the program.
- Provide support in organization of workshops, conferences, or seminar.
- Work with technical staff in the procurement of services and product and monitor their implementation from administrative perspective.
- Assist to ensure contract documentations submitted by subcontractors in line with Tetra Tech ARD and USAID policies and procedures.
- Assist to ensure subcontractors timely implementation of activities, in accordance with project schedule and sub-contract agreement.
- Prepare draft letters, emails, as well as documents and forms related to program activities and administration matters.
- Assist the procurement process as directed by Contract & Financial Management Specialist and DCOP.
- Perform other duties and responsibilities assigned by Contract and Financial Management Specialist and DCOP.
Education:
University degree in related field. Relevant experience and another university degree may substitute for the degrees mentioned. Fresh graduates are welcome.
Work Experience
- One to two years’ experience in USAID Funded Project’s contract, procurement, and administrative support.
- Fluent in Bahasa Indonesia and professional proficiency in oral and written English
- Knowledge of USAID Policies and Procedure is a plus
General:
- Able to work under pressure and tight deadlines
- High degree of adaptability to varied working environments and good interpersonal and teamwork skills
