Yayasan Fondasi Hidup / FH Indonesia is an independent non-governmental organization based in Medan, North Sumatera and operates in North Sumatera Province and the Mentawai Islands, West Sumatera Province. FH Indonesia started working in Indonesia after the December 2004 tsunami killed 283,000 people. FH Indonesia worked with devastated communities to help them rebuild their lives and homes. In 2011, FH Indonesia began a long-term development work and currently we are working to address all forms of human poverty, visible and invisible through livelihood, education, and health sectors. Our purpose is a transformed community where children can thrive.
Administration Coordinator (JOB CODE: ADM) - Based in Medan
Position Purpose
We are looking for an experienced Administration Coordinator to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments. A great administration Coordinator has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
Responsibilities:
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Manage schedules and deadlines
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation
- Oversee facilities services and maintenance activities
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Ensure operations adhere to policies and regulations
- Keep abreast with all organizational changes and business developments
Requirements:
- At least five year proven experience as administrative and office management related work
- In-depth understanding of office management, procedures, departmental and legal policies including procurement procedures
- Familiarity with financial and facilities management principles
- Proficient in MS Office
- An analytical mind with problem-solving skills
- Excellent organizational and multitasking abilities
- A team player with leadership skills
- English proficiency
- Bachelor degree in business administration or relative field
Please submit your application letter addressing the above qualifications and experience with your CV latest by Friday November 17th, 2017 at the latest with a JOB CODE on email subject to: recruitment-ina@fh.org
