Job Description
Senior Finance Officer (Full Time)
Company Profile
Palladium develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and well-being of people around the world. Since 1971, we have assisted governmental and non-governmental agencies, foundations, and the private sector by designing, implementing, and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender. Palladium has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.
Purpose of Position
The Finance Manager is a full-time position to support the Chief of Party (COP) and other team members to implement a USAID-funded project in Indonesia. This position will is responsible for managing and directing the finance and accounting of the project, including budget development and tracking, accounting, banking and cash management, financial projection, reporting and analysis, contracts and grants, taxation and BAST reporting.
Reporting requirements
The position reports to the COP of an ongoing USAID-funded project in Indonesia.
Key Responsibilities:
- Oversees day-to-day financial management and accounting for the project; maintains and manages financial accounts in coordination with COP and the Palladium DC office;
- Prepares and tracks project budgets and budget projections; reviews expense reports, vouchers and payment requests, including proper back-up documentation to ensure compliance with established Palladium systems and the client’s rules and regulations;
- Manage procurement of project supplies, services and other items in accordance with the client’s rules and regulations;
- Ensures timely payments to staff, consultants, and vendors;
- Ensures employees/other parties’ travel and other advances are provided in timely manner, summary of the advance payment is updated and monitored on weekly basis and all outstanding advances are reconciled in a timely manner;
- Ensure office utilities payments and other shared office costs are made in timely manner;
- Maintains complete, accurate and timely financial records; prepares and submits monthly financial reports as directed by COP in timely manner; and supporting documents are filed appropriately in hard and soft copies;
- Maintains and oversees internal controls; prepares estimates of monthly cash requirements; coordinates with the US Business Unit in Palladium DC; manages project bank account, reconciles monthly accounts and bank statements; submits receipts and invoices;
- Ensures field vouchers are prepared accurately, supporting documents are in place, and all transactions are coded in accordance of chart of accounts and cost code;
- Prepare payroll and consultant payments in line with invoices for approval by the COP;
- Monitor, reconcile, and report expense advances on a monthly basis;
- Record, maintain and submit project expenses in the form of cashbooks on a weekly basis;
- Coordinates with Palladium local finance and accounting advisors; supervision of cash accounts and petty cash;
- Responsible for all consultant assignment budgets including timely processing of invoices and expense reports;
- Ensure processes and systems in place and managed for finalizing and issuing Blanket Purchase Agreements and Indefinite Quantity Contracts;
- Manage the overall program budget and ensure adequate cash flow;
- Develop and complete accurate and timely project budget reports, pipeline analysis and other documentation as required by the contract, and as requested;
- Establish processes and systems to manage, disburse and oversee small grants, as required.
- Relevant bachelor’s degree required; master’s degree (preferred)
- At least 7 years of finance and Accounting Management experience with USAID-funded health and development projects in Indonesia
- Demonstrated insightful knowledge and experience with USAID compliance requirements regarding finance, procurement and audit regulations, systems and processes
- Knowledgeable and experienced in Indonesian tax and VAT regulations
- Experience with USAID contracting mechanisms including Indefinite Quantity Contracts and Blanket Purchase Agreements
- Experience with developing systems and processes for awarding and oversight of grants
- Proven experience and insightful knowledge of USAID management, operations, and financial/budget systems
- Well-developed and effective organizational skills, including to ability to multi-task, and work in a high-pressured environment.
- Ability to meet tight deadlines, and produce error-free products
- Sound understanding and experience in financial processing and management
- Excellent skills in Microsoft Word, Outlook, and Excel
- Ability to work with minimal supervision
- Good written and verbal communication, liaison and interpersonal skills
- Fluency in English and Bahasa Indonesia required
- Only local Indonesian candidates will be considered for this position
HOW TO APPLY:
To respond to this position, log in to HERE to apply and submit your resume (no longer than 6 pages) and cover letter.
Closing date: July 24, 2017 COB Jakarta Time
Only shortlisted candidate will be contacted.
Palladium provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
