VACANCY NOTICE
Senior Finance Officer
SEARCH FOR COMMON GROUND-INDONESIA
Search for Common Ground (Search) is a non-governmental and not for profit, conflict transformation organization. Our mission is to transform how individuals, organizations, and governments deal with conflict – away from adversarial approaches and toward cooperative solutions. Founded in 1982, Search has headquarters in Washington, DC in the United States and in Brussels, Belgium. Search has been working in Indonesia since 2004 to support its conflict transformation and peace building processes.
Summary of Position
Search Indonesia is seeking a Senior Finance Officer to manage all aspects of finance of the Indonesia program. S/he will be responsible for managing the overall finance, in compliance with the standards of Search, donors and the Government of Indonesia. S/he will maintain accounting systems that ensure proper accounting and recording of organizational resources; provide budget monitoring, financial analysis and reporting; and support in the budget preparation, financial statements and audits.
The ideal candidate should have at least a professional accounting degree with a minimum of 3-5 years' experience in finance and grants management in the I/NGO sector.
POSITION: Senior Finance Officer
LOCATION: JAKARTA
CONTRACT PERIOD: 12 MONTH (extendable)
START DATE: ASAP
STATUS: FULL TIME
Duties and Responsibilities
Management and team leadership:
- Responsible for effective overall management of the finance unit
- Manage/direct the Finance staff for teamwork, accuracy, timeliness, detail and systems thinking
- Co-ordinate with partner organizations in all financial / grant issues included Provide advice and guidance in financial matters to partners, staff, etc.
- Create and manage an operational budget for the program
- Manage the various grants to ensure accurate spending while tracking expenditures and variances
- Monitor funds, ensuring that up to date records of expenditures are kept and that they comply with budget allocations and donor requirements
- Interpret financial information for non-finance staff to ensure program activities and procurement reflect available budget
- Identify potential shortfalls in funding and alert Country Director and managers as appropriate
- Prepare budgets for new proposals
- Monitor account payables/receivables and provide monthly feedback
- Ensure submission of accurate and timely monthly finance reports to headquarters, ensuring the HQ ledger matches Search Indonesia data
- Review donor financial reports timely and accurately and maintain correspondence with donors and HQ on financial matters
- Review and provide input for all kind of contracts, initiate and fulfill payments, and assume responsibility for creditors and debtors
- Ensure Search Indonesia has a smooth functioning and efficient Finance Department, optimizing use of IT
- Ensure Search and its partners have practices and policies that support easy audits
- Facilitate timely audit and responses to auditors, both local and at headquarters
- Supervise country office cash management, maintenance of optimal bank balance, bank reconciliation, monitoring currency gain/loss, and draft correspondence with bank
- Monitor funds to ensure availability for disbursements
- Ensure timely reconciliation of bank accounts, advances, and partner accounts
- Maintain correspondence with local bank and donors for operational matters
- Experience managing grants from the European Union, USAID and other major donors.
- Strong ‘set up’ and execution skills.
- Highly organized and systematic with excellent attention to detail.
- Excellent interpersonal and communication skills, both written and oral.
- Team-player and positive personality, able to bring people together across dividing lines.
- Proactive and ability to work independently.
- Ability to handle multiple tasks simultaneously and meet tight deadlines.
- Ability to identify and solve problems on an immediate basis.
- Computer literacy proficiency, including solid working knowledge of Microsoft Office applications.
- Familiar with PPH 21, 23 and other related employment taxes.
- Builds strong relationships with partners, focusing on impact and results, and responds positively to feedback;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexities;
- Professional Degree or equivalent in Business Administration, Accounting, Finance, Economics or related field;
- 3-5 years of relevant experience at the national or international NGOs in financial resources management;
- Strong leadership and management skills - Previous experience in managing staff;
- Experience in handling of web based management systems;
- Fluency in written and spoken English and Bahasa Indonesia;
- Excellent cross-cultural communication and working skills and enjoys a multicultural work environment;
- Indonesian citizen.
To apply: please send an updated CV along with a cover letter stating your history and why you want to work for Search and expected salary to (phandayani@sfcg.org), noting the job title in the subject line, “Senior Finance Officer before 22 May 2017. Applicants will be reviewed on a rolling basis, as we hope to fill this position immediately. Only shortlisted candidates will be contacted.
