Vacancy Announcement
SNV Netherlands Development Organisation
SNV is a not-for-profit international
development organisation. Founded in the Netherlands 50 years ago, we have
built a long-term, local presence in 39 of the poorest countries in Asia,
Africa and Latin America. Our global team of local and international advisors
works with local partners to equip communities, businesses and organisations
with the tools, knowledge and connections they need to increase their incomes
and gain access to basic services – empowering them to break the cycle of
poverty and guide their own development.
To support its operation, SNV is now
seeking a highly qualified national candidate to fill in the position of Administration and Travel Assistant to be based in our
Jakarta Office.
Responsibilities
General Support
Keep agenda’s up to date, arrange meetings and
appointments, greet and assist visitors to the office, receive and answer phone
calls and emails, draft correspondence, signal bottlenecks in planning and
suggest solutions based on requests of team and agreed general support routines
Travel and Visa Arrangements
Arrange accommodations for workshops, client meetings
and training, submit and arrange formal documents (eg. visa, work permits,
custom clearance) and arrange travel arrangements including tickets, transport
of personal belongings, utilities and ensure payment, arrange long term
accommodations for personnel based on approved travel requests and conform
travel procedures and using the standard suppliers
Inventory & procurement
Keep an inventory list of equipment, assets and means
of transport, and the relevant contracts and leases, organize equipment and
stationary procurements, coordinate maintenance and replacement when required,
in consultation with and with approval of the supervisor and conform the given
authorization and (procurement) procedures
Facility, security and utility
Management
Ensure maintenance of office, utilities and other
properties, coordinate repairs and ensure arrangements for official functions.
Supervision/management of staff
Coordinate activities
and distribute work over the staff members, and recruits, coaches and appraises
own staff
Candidate profile
- University Degree in English, Administration or other relevant discipline
- Minimum 2 years of relevant experience
- Excellent command of spoken and written English
- Strong interpersonal skills
- Punctual
- Honest
- Good negotiation and coordination skills.
- Self-motivated and organized
- Ability to work independently and with the team
- Willingness to work a flexible schedule
- Initiative and creative in solving problems
Duty
station: Jakarta
Contract duration: 3 months
How to
apply?
If
you believe that your credentials meet the outlined profile, we invite you to
apply by sending your CV and letter of motivation to (in English) to jobsindonesia@snvworld.org by 31
August 2016
with subject: “Admin
and Travel Assistant”.
