Arbeiter-Samariter-Bund Job Vacancy: Project Coordinator - West Sumatera

Arbeiter-Samariter-Bund (ASB) is one of Germany’s oldest and largest social welfare organisations with over 200 offices and a membership of 1.2 million. ASB Indonesia and Philippines aims to build resilience through inclusive and risk aware development. ASB has been working in Indonesia, in partnership with the Indonesian Ministry of Home Affairs, since 2006. In Indonesia ASB works directly with partners and communities, and in support of government, to empower and build resilience through an inclusive whole-of-community approach.

PROJECT SUMMARY:

Sendai Framework for Disaster Risk Reduction (SFFDRR) and 2030 Agenda place risk management central to resilience. Risk prevention and reduction are increasingly recognised as central to development alongside an ongoing emphasis on preparedness for response in the SFDRR. At the same time, a broadened understanding of risk management, under the umbrella of resilience, is proving challenging to governments. The challenges lie in integrating key development components, such as income generation for the poor, alongside improved preparedness initiatives.

The project ‘Strengthening of DRR capacities and resilience of coastal communities in West Sumatera, therefore, seeks to link socio-economic development activities and risk management to reduce underlying risk factors in two districts in West Sumatera, Pesisir Selatan and the Mentawai Islands. The project key components include capacity building for community through institutionalised and practical integration of preparedness and livelihood development measurements. The inclusion of most at-risk groups, i.e. women, older people and persons with disability in the project implementation will serve as social cohesion contributor to strengthen community resilience. The project will also seek to support governance capacities in the two working areas.

The project will seek synergies with government planning and programming where possible and promote greater emphasis on risk management and inclusion of highly at risks in line with the National Resilient Village Programme priorities.

For this project, ASB Indonesia and Philippines is seeking expression of interest from qualified and commited individuals for following position

JOB TITLE: Project Coordinator
REPORTS TO: Project Manager

LOCATION: West Sumatera, Pesisir Selatan and Mentawai Island with travel to other project areas and potential national representation

SUPERVISES: Project Officers, Trainers, and Field Facilitators
PERIOD: August 2016 -  April 2019

POSITION SUMMARY:

Responsibilities for overall internal and external project coordination. The Project Coordinator position will be the lead role in coordinating project team’s works and point of liaison for project stakeholders. The Project Coordinator will support the work of the Project Manager to plan and design project implementation including financial component, to ensure quality project delivery, and to actively support team capacity development.

Duties & Essential Job Functions:

• To support Project Manager to ensure project quality delivery in line with donor, partner (including government) and ASB expectations and contractual agreements
• In charge of coordinating project implementation with stakeholders including government, partners, and community. 
• To work closely with Project Officers, Trainers, and Field Facilitators in planning and designing quality project delivery.
• To work closely with Project Manager and Training and Capacity Transfer Coordinator to design and develop quality capacity building activities for staffs, community and local government.
• To support Project Manager to ensure planning and compliance regarding activities, outputs (with due regard to outcomes) and financial compliance.
• To support Project Manager in conducting regular budget planning, review and monitoring in close coordination with Project Accountant and Administration Officer.
• Representation of ASB to project partners, government and to other concerned parties including informal and formal coordination meetings, conferences, capacity building activity and similar.
• To support Project Manager in ensuring project team adhere to ASB’s Code of Conduct, Standard Operational Procedures and Safety and Security Plan.
• To ensure participation of key stakeholders in project and monitoring and evaluation activities with particular regard to participation and inclusion of potentially at-risk groups according to gender, age, disability and socio-economic standing. Also, pay due regard to individuals who may be impacted as indirect beneficiaries of project activities.
• Sharing of information, and key lessons learned, between and across ASB projects and inform projects of particular good and best practice examples to encourage and stimulate quality.
• Maintain full quality project documentation for ASB, donor, and partner including government reference.
• Support and advise teams to ensure accurate reporting of project outputs and activities.
  

Output: The main outputs and verifiable deliverables of the position are:

• The delivery of the above to ensure the quality of programming and to support the successful implementation of projects.
• Project outputs and activities delivered against indicators according to ASB and partner expectations and contractual obligations.
• Full documentation and filing of activities concerning project performance and mentoring activities conducted.
• Documentation of best practices and key lessons-learned.
• Monthly summary reports of activities, issues and recommendations submitted to the Project Manager.
• Notes and minutes of formal and informal meetings concerning project performance with project teams.
• Regular spoken updates to Project Manager.
• The prompt reporting of underperformance issues and risks to the Project Manager and Human Resources Coordinator.
• Monthly work log.
  

Qualifications /Requirement: 

• Minimum 5 years of related experience of project coordination.
• Knowledge of community-based disaster risk reduction is required.
• Experience of working in livelihood and/or business development is an advantage.
• Experience of working with government is required.
• Skills and knowledge of capacity building is required.
• Knowledge of national, local risk management policy and planning an advantage.
• Knowledge of gender, disability and inclusion an advantage.
• Excellent organizational skills and ability to work independently to deadlines.
• Good reporting skills is required.
• High level of analytical skills.
• Good communication and coordination skills.
• English language proficiency is an advantage.
• Computer literate (minimum MS Office).
• Able to multi-task and work to achieve deadlines.
• Able to work under own initiative as well as within a team in a multicultural environment
  

ASB Indonesia and Philippines is an equal opportunities employer. Qualified individuals with disabilities are encouraged to apply.

Qualified applicants should send:

• Application letter outlining your interest
• Curriculum vitae max: 2 pages clearly describing your relevant qualifications and experience
• 2 referees’ contact details.
• Email application should using subject line : IDN1602_PC
  

Send your applications to Ms. Rosvita Walanda Sitorus at hrd@asbindonesia.org, latest on June 29th 2016.

NOTE: A failure to follow the above application format will result in applications being disregarded.

Only electronic applications accepted and only short-listed candidates will be contacted.

Human Resource Development
Arbeiter-Samariter-Bund (ASB) Deutschland e.V
JL. Kaliurang Km 10
Nglaban RT04 / RW15 Sinduharjo
Ngaglik Sleman
Yogyakarta 55581 Indonesia