MANAGEMENT SYSTEMS INTERNATIONAL
INC
Strengthening Integrity and
Accountability Program -1 (SIAP -1)
Scope of Work
Position : Accounting and Admin Assistant
Consultant
Period of
Performance : June - August
2016
Report to :
Administration, Finance and HR Manager
Project Summary:
The objective of SIAP-1 is to contribute to
good governance in Indonesia by strengthening integrity and accountability in
government – principally at the national level. It will do this by supporting
governmental and non-governmental efforts to strengthen integrity and
accountability. Two major components of SIAP-1 are:
1. Supporting efforts by key accountability
agencies such as the Corruption Eradication Commission (KPK) and the Supreme
Audit Body (BPK) to strengthen integrity and accountability in government.
2. Supporting efforts to strengthen
political integrity and accountability by reducing the influence of “money
politics.” This will include support for efforts to strengthen the fair
regulation of political finance and effective oversight and enforcement.
Position Summary:
The Accounting and Admin
Assistant is responsible to provide support for:
1.
Administrative
task such as: follow up all supporting letters required for VAT exemption
process, KITAS process, and extension for vehicle annual tax;
2.
Working with
the Project Accountant to assist in process payment vouchers including review
expenses report;
3.
Working with
receptionist/ admin assistant in procurement process;
4.
Responsible
for ensuring that financial transactions are in line with MSI and USAID
regulation. S/He reports to the SIAP 1 Administration, Finance and HR Manager.
Scope of Work:
·
Support SIAP
1 Accountant to implement day to day operation of MSI/SIAP 1’s accounting
activities in Jakarta, including accounts payable, purchasing and account
receivable;
·
Checking the
completeness of supporting document for payment and make sure that all document
are in line with MSI and USAID regulation;
·
Processing
payment voucher to be registered in S2B Standard Chartered Bank by the
Accountant;
·
Filling all
financial document and sending financial report to MSI home office in monthly
basis;
·
Maintain
financial record (receipt, vouchers, invoice, etc);
·
Follow up
supporting letters required for VAT exemption process, KITAS and annual tax
extension for vehicle with Government of Indonesia related department;
·
Coordinate the administrative processes that need to be completed for
procurement ;
·
Maintain appropriate records to ensure that procurement process,
decision and contractual agreement are accurately documented for accountability
and audit purposes; and
·
Perform other duties related to procurement and administrative tasks, as
requested
·
Assisting with office administration task as requested by
Administration, Finance and HR Manager, Chief of Party and Senior Project
Manager.
General Provision and limitation:
·
All final
decision related to this project are made by COP and MSI/HQ responsible and
authorized personnel;
·
Any
communication with USAID is the authority of the COP and MSI/ HQ responsible
and authorized personnel.
Please send applications indicating ‘Accounting Assistant ' as the subject
of your email addressed to recruitment@msi-siap.com not later than May 28, 2016. Only shortlisted
candidates will be contacted.
