The International Committee of the
Red Cross Delegation in Indonesia wishes to advise all potential candidates of
the opening of a permanent position for:
SECRETARY / RECEPTIONIST
IN JAKARTA
The
International Committee of the Red Cross (ICRC) is an impartial, neutral and
independent organisation with the exclusively humanitarian mission to protect
the lives and dignity of victims of war and internal violence and to provide
them with assistance. It also endeavours to prevent suffering by promoting and
strengthening International Humanitarian Law and universal humanitarian
principles. The ICRC delegation in Jakarta is seeking an experienced and highly
motivated person to fill the above-mentioned position
Responsibilities:
Information management: Under
the supervision of the Assistant proposes suitable measures for the flow and sharing of information and
documents, making use of the tools available. Help organizing the information
flow (internal & external). Make sure that mails and documents (electronic
or paper) are shared with the persons concerned/local databases, and that
institutional documents are properly filed. When requested, train and support
users on all topics related to information management in ICRC Jakarta.
Support to
users: Under the supervision of the Assistant,
providing support to users on ICRC protocol,
rules for correspondence, document security, filing
and intermediary archiving and how to use standard computer technology. Ensure
that all users understand the need for and apply ICRC related policy and
procedures. Trains and support users on above mentioned topics.
Reception: Receives incoming calls and transfer them to the
concerned persons, takes messages from the callers and relay information to persons,
receives visitors and inform concerned persons, in charge of the management of
Contacts database.
Secretarial duties: Organizes meetings upon request and deals with all logistical aspects involved, writes
formal and informal correspondence in English for the signature of the
management, compiles and finalizes summaries and regular reports, creates
electronic and paper files for the management, carries out other tasks such as photocopying, scanning, mailing.
Requirements
- Secretary Diploma or university degree
- 3-5 years’ work experience in a similar function
- Information management, records management and secretarial expertise
- Excellent oral and written communication skills in English
- Very good computer skills, incl. Lotus Notes, Word, Excel and PowerPoint. Experience in using collaboration tools/platforms, SharePoint, Internet, etc.
Profile
- Capacity to work independently. Capacity to carry out complex activities / files in various fields
- Excellent organisational, methodical abilities, sense of initiative, pro-activeness and setting priorities
- Flexibility, patience, diplomacy resistance to stress inherent to a "multi-tasking” job and capacity to adapt to changes
- Service-oriented, multicultural profile
- Very good communication skills and at ease with internal and external interlocutors
- Ability to work within a multicultural team and to integrate him/herself
- Interest for humanitarian activities (especially ICRC's)
Interested
persons with the required background and
experience are invited to submit their application to the Human Resources to dwi.damayanti3@gmail.com before 30 April 2016. Please include cover letter, detailed curriculum vitae, a
recent passport size photo, current remuneration and contact details of three
referees.
Please note that only short-listed candidates will be contacted
for tests and interviews.
