Position / Job Title:
Emergency Capacity Building Manager
Location of work:
Jakarta
Level / Grade:
Manager Level J (based on experience)
Contract
Duration: 12 months with
extension
Report to: Disaster Management Program Coordinator
Summary of Position
Organizational
Context - The American
Red Cross (Amcross) helps
vulnerable people around the world to prevent, prepare for and respond to
disasters, complex humanitarian emergencies and life-threatening health
conditions. It is a member of the International Federation of Red Cross and Red
Crescent Societies (IFRC) and works closely with Palang Merah Indonesia (PMI).
Currently Amcross supports programs
in Aceh, Jakarta, West and Central Java, Bali and NTB (Lombok). Amcross works with the Indonesia Red Cross (PMI) focusing on 3 program
sectors: Disaster Management, Health, and Organizational Development.
Programmatic
Context – This position
will be responsible to provide technical management support for the project: “Indonesian Disaster Management and
Logistics Readiness - Emergency Water Supply and Strengthening Regional
Logistics Capacity Project”. This PMI-ARC funded Project seeks to provide
assistance to drought affected populations and improved PMI disaster response
capacity and improved coordination among key stakeholders during short-term El
Niño-related drought, and related and longer term disaster management
situations. The projects components include emergency response program
responding drought as impacted by el Nino in 5 targeted province and strengthen
existing PMI regional disaster response management by improving disaster
management policies, standard operational procedures and coordination
mechanisms related to water supply and
non-food-item (NFI) logistics with
government (i.e. Disaster Management Agency-Badan Nasional
Penanggulangan Bencana-BNPB, local government owned Water Supply
Enterprise-PDAM, Local government, international organizations (e.g. UNICEF, World Food
Program-WFP) and the private sector (e.g., Indonesian Chambers of Commerce-KADIN
members). The project have strong component of disaster response skill set
capacity building to ensure the skillful volunteers are available in the 6
regional to response to any disaster.
The Emergency
Capacity Building Manager will work with ARC DM Coordinator, PMI NHQ and
respective ARC colleagues in the planning, implementation, monitoring and
evaluation of the project to significantly strengthen the capacity of PMI in
resource development, volunteer management, and financial management to prepare
for, and respond to future disasters. The Emergency Capacity Building Manager will
also support any other DM related activities in all major phases/dimensions of
DM including preparedness, mitigation, response, early recovery and longer term
development. The Emergency Capacity Building Manager reports directly to the
ARC DM Program Coordinator.
Duties applicable to all
- Work towards the achievement of American RC goals in the country/region of operation through effective managerial, lateral relations and teamwork
- Ensure understanding of roles, responsibilities, lateral relationships and accountabilities
- Perform other work related duties and responsibilities as may be assigned by the supervisor
- Ensures good information flow among all American RC programs
Duties and Responsibilities
Program
Representation
- Support Program Coordinator with number of program related issues and sectors – most especially associated with Disaster Management primarily with the Indonesia Red Cross and International Federation of the Red Cross
- Support Program Coordinator to institutionalize Disaster Management guidelines and policies as developed internally within ARC, Movement and externally i.e. UN, local authorities
- Provide field assistance to the team conducting assessments, monitoring if required;
- Attend meetings, workshops and/or training programs as required. Present program ideas and carry out discussions on behalf of ARC when required.
- Undertake tasks and small projects as assigned by the Country Representative or Program Coordinator when required;
- Support Program Coordinator in the preparation of program documentation, assessments and studies as required;
Program
Management, Research and Development
- Responsible for managing Indonesian Disaster Management and Logistics Readiness - Emergency Water Supply and Strengthening Regional Logistics Capacity Project
- Provide support and guidance to PMI at the NHQ level, and as relevant to Chapter and Branches to define and manage the project scopes, including all activities required to deliver the expected deliverables with high quality standard.
- Provide technical support and guidance to PMI related to Drought emergency response operation to improve its operational, management and quality standard as well as PMI, ARC and donor requirements.
- Providing technical support and guidance to PMI related to strengthening PMI disaster response capacity by improving PMI disaster Response policy, management and ensuring available volunteers with specific disaster response skill set are available within the region to response to any future disaster.
- Work closely with PMI to ensure efficient utilization of the project duration by developing accurate planning/schedule which should be done by comprehensively identifying the activities that need to be performed to produce the project deliverables; identifying the relationships that exist among the various scheduled activities; allocating the type and quantity of resources available/required to perform each scheduled activity.
- Provide support and guidance in developing budgets, identifying cost estimates, as well as regularly monitoring budgets and expenditures, in close collaboration and coordination with Finance. Ensure that all supply chain management (procurement, logistic, and asset) that are related to the project comply with the procedures and SOPs
- Help PMI to identify and monitor all potential project risks and plan for actions to mitigate the risk and its impact to the project performance.
- Conduct field visit to project sites on a regular basis for monitoring, provision of hands-on support and quality assurance.
- Facilitate PMI to prepare project documentation and reporting to ensure all required report are submitted on time, accurate, and complete. This is including provision of information for monthly CR report, Sub Recipient Monitoring Checklist, as well as Quarterly Project Report along with updated indicator tracking table; project documentation and knowledge management.
- Maintain Communication and coordination with PMI, IFRC, PNSs about the risk reduction programming to share experiences/lesson learned Prepare to assume auxiliary management role in disaster response with PMI.
- Provide inputs as required to strategic planning process, achievement of activity targets and required modification of program objectives including
- Support the Program Coordinator by contributing to the identification and development of new projects activities in cooperation with PMI colleagues.
- Undertake relevant tasks as assigned by the Country Representative or Program Coordinator when required
Report
requirements:
Monthly
progress reports to Program
Coordinator, quarterly analysis
documentation to capture lessons and
action oriented recommendations for the future. Participation, inputs and
support in a number of other documentation/information processes, mentioned
within the JD.
Performance
Assessment
The
successful candidate will be assessed on the quality of performance per project
and on the competencies associated with the requirements of the job. Where
there are gaps in experience and where feasible, the ARC will strive to train or coach the candidate.
Qualifications:
- At least 8 years’ experiences in emergency response operation, 8 years minimum in project management and development; Understanding of and/or experienced with Red Cross and Red Crescent Movement; Capacity building and/or experience with institutional strengthening; Experience with international organization (preferred)
- Having technical knowledge in disaster response skills set i.e. assessment, shelter, WASH, disaster management operation, logistic, relief distribution is an asset.
- University degree is Social Science and or relevant field is required. Master Degree is preferred
- Strong communication and interpersonal skills
- Ability to work well under pressure and meet deadlines
- Proficiency in English and Indonesian (written and spoken) required.
- Good computers skills (Windows, Spreadsheets, Word Processing)
- Self-motivated, with good judgment and initiative.
- Able to prioritize, meet deadlines, and achieve results through collaboration.
- Must be flexible and adaptive to change
- Able to work in difficult operating environment e.g. disaster affected area
Please
submit your application and curriculum vitae in English
not later than March 27, 2016 to recruitment@amredcross.org placing the job title in the subject line and label your CV with your
name (CV max. 200KB size). Only short listed candidates will be notified. Applications received after the
deadline will not be considered.
