Finance
and Admin Officer
Job title: Finance and
Admin Officer
Location: Jakarta,
Indonesia
Salary: Competitive
Start date: 1st January
2016
End date: 31st December 2016 (with
possibility of extension)
Full-time/part-time: Full time
Background
The
Global Green Growth Institute (GGGI) is looking to hire an Finance and Administrative
Officer to support the team in their Jakarta office.
GGGI
is an international organization founded in June 2010. GGGI is
dedicated to pioneering and diffusing a new model of economic growth, known as
“green growth”. This simultaneously targets key aspects of economic
performance, such as poverty reduction, job creation, social inclusion and
those of environmental sustainability such as mitigation of climate change and
security of access to clean water. GGGI’s approach is particularly suited to
developing countries because it starts from broad-based progress in living
standards and growth.
The
Jakarta office is offering a position within a varied and dynamic team, with
the post holder taking responsibility for all general aspects of day-to-day finance
ad administrative support for the team. Reporting to the Finance and Officer
Manager (FOM), the role will involve extensive management for a diverse team
who frequently travel within Indonesia and internationally.
Key Responsibilities
The
Finance and Admin Officer will be responsible for supporting Finance and Office
Manager for the implemention of the administration, accounting and financial control systems for GGGI Indonesia.
The officer will support the team in using adequate and appropriate internal
controls to meet generally-recognized accounting and administration standards.
In addition FAO will lead the logistical arrangements and management for all
workshops, conferences, events at the national and subnational level. The
officer will also be responsible for all travel arrangements for the Indonesia
team.
Financial management
- Ensure that all transaction are conducted, processed and recorded as stipulated by the systems and procedures
- Keep accurate and up to date records on all transactions including bank account and daily petty cash counts
- Ensure there are sufficient funds available in the Jakarta and subnational offices for efficient and effective implementation of the Program
- Act as cashier
- Prepare replenishment requests for approval
- Prepare cash accounts and pety cash reconciliation
- Assist the FOM prepare monthly expenditure report
- Receive and review expenses report from field offices and advice FOM of any issues
- Assist the FOM with financial audits
Workshops/Events organization and Logistics Support
- Coordinate work with procurement officer and team members for all logistical matters related workshop/conference/events organization (including travel, accommodation, preparation material)
- Lead all travel arrangements for the Indonesia team both nationally and internationally (including per diem, accommodation, flight arrangements)
- Other administrative duties as required
Qualifications
- Bachelor educational qualification in business administration / business management / HR or a related subject
- At least three years administrative management experience, preferably with large-scale international projects
- Experience in event organization and logistics
- Excellent computer skills including, Microsoft Word, Excel, Outlook exchange email system
- Ability to produce well-written reports and business correspondence, in English and Indonesian
- Exceptionally organized with excellent prioritization skills
- Strong interpersonal skills and the ability to work with multi-cultural teams
- Strong oral and written English, and fluency in Indonesian/Bahasa is essential
The
successful candidate will have prior experience supporting multiple people,
work well under pressure and have a flexible approach to working. This is a
great opportunity to be a key part of GGGI’s global team during
this formative phase and beyond.
To
submit your application please send your CV with a brief
cover letter to: gema.junita@gggi.org by 10th
November 2015.
