EngageMedia is looking for a FINANCE OFFICER to be based in Yogyakarta.
The Finance Officer provides financial and operations
support to EngageMedia's Southeast Asia activities. The position works closely
with EngageMedia's Accountant and Operations Manager to ensure the
organisations financial and administrative needs are met.
Position Aims
- Provide high-quality financial support to ensure the effectiveness of program work, and the overall effectiveness and impact of the organisation;
- Ensure Southeast Asia operations and office function effectively;
- Provide sound and timely finance support to all program activities
Roles and Responsibilities
Finance
- Bookkeeping - maintain local financial documents, track and record all expenses
- Maintain Indonesian banking
- Assist the Accountant in completing monthly account reconciliation
- Monitor and track petty cash
- Collect invoices and receipts from team members, ensuring they are properly documented
- Enter all expenses into the financial accounting system
- Assist with monthly payroll
- Check budgets for grant applications
- Contribute to and uphold financial policies
- Be responsible for maintenance of the office including payment of utilities
- File materials on the EngageMedia intranet and maintain an on-site filing system
- Participate in the weekly staff and operations team meetings
- Record and document all tasks in an efficient manner ensuring accurate and timely communication with the Management and other staffs
- Attend and participate in all staff and project meetings as and when required
- Where applicable, bring your passions and creative interests to the organisation and assist us in evolving the overall culture of our day to day practice and our pool of expertise and knowledge
- Communicate respectfully and courteously with other members of EngageMedia at all times ensuring you listen to, are understanding of, and receptive to other people's opinions
- Ensure all work is conducted according to the processes, standards and deadlines required by EngageMedia
- Comply with EngageMedia's Policies and Procedures
- Excellent English and Bahasa Indonesia
- At least 5 years’ experience in a related field
- Analytical and problem solving skills
- Excellent time management skills
- Computing skills – extensive experience with office software
- Bookkeeping skills
- Experience in of an organisation with large amounts of travel and international communications
- Open minded
- Ability to work across cultures
- Experience working with finance software
The position starts in January 2016. An initial 6 month full time contract will be offered with possibility of extension.
A competitive international NGO wage, attuned to cost of living in the position's location, will be offered. A monthly communications allowance, health allowance, and travel insurance are provided. The transportation cost and accommodation during the first month employment for the candidate from outside Jogja will be covered.
How to Apply
In writing:
- Send your application letter and updated CV
- Append the names of contacts of two referees in your CV
Applications should be emailed
to jobs@engagemedia.org with the title "Finance
Officer" by the latest December 6th, 2015.
All applications with be kept strictly confidential. Only short-listed
applicants will be notified.
