GIZ - TRANSFORMASI Project Job Vacancy: Provincial Advisor, Surabaya - East Java

The Programme “Transforming Administration-Strengthening Innovation” (TRANSFORMASI) is implemented jointly between the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH, the Indonesian Ministry for Bureaucracy Reform (KemPAN-BR), the Ministry of Finance, Bappenas, the Ministry of Home Affairs, the National Institute for Public Administration and the National Civil Service Agency

It supports the establishment of a cleaner and more efficient, accountable and service-oriented public administration. The Program focuses on the following topics: 1) Strengthening the overall Bureaucracy Reform (BR) architecture; 2) Human Resource Management in the Public Service 3) Fiscal impacts and financing of reforms 4) Ensuring Citizen-Orientation of BR reform and 5) Subnational innovation hubs on public service delivery. Areas 1, 4 and 5 work in East Java.

GIZ is seeking one qualified Indonesian candidate for the following position: Provincial Advisor – East Java

Responsibilities

The main responsibilities include, but are not limited to:

• Managing relations with East Java Province regarding all TRANSFORMASI activities in East Java, mainly the “Jaringan Inovasi Pelayanan Publik Java Timur” (JIPPJATIM)
• Managing relations with local governments and other JIPPJATIM advisory team partners
• Coordinating JIPPJATIM activities in close cooperation with the Strategic Area Manager subnational innovation hubs
• Fostering knowledge exchange on citizen-orientation of bureaucracy reform between Banyuwangi and neighboring regencies, as well as at provincial level
• Fostering regional exchange (between local governments and province) on planning and monitoring Bureaucracy Reform
• Guiding project implementation, ensuring timely provision of deliverables, controlling quality, facilitating and coordinating the inputs of short-term experts.

Task

Networking and cooperation

• Co-operates with and ensures regular contacts, dialogues: does PR work and cooperates with provincial and local governments, relevant organizations, non-governmental bodies and persons within the program’s/project’s environment as well as with other projects in order to enhance and maintain good working relationships;
• Communicates and channels local interests and aspirations and exchanges ideas and information for the benefit of the program;
• Maintains repeated field visits to regencies in accordance with the requirements of the project
• Assures a close cooperation between the work on citizen orientation of BR in Banyuwangi and work of JIPPJATIM at provincial level

Professional advisory services

• Assist the project/program plans and activities in close coordination with partners in line with the Technical Agreement signed between TRANSFORMASI and the Provincial Government;
• Contributes to preparation and implementation of the consultation process, the project’s/program’s activities, and efforts in East Java in close coordination with the Strategic Area Manager.
• Assists in defining terms of reference, selection, and supervision of contracted third parties in carrying out projects/program’s activities, including performance evaluation;
• Prepares, organizes and drafting minutes of meeting for project management meetings, such as meetings of the Advisory Team of JIPPJATIM
• Conceptualizes, prepares and implements workshops, seminars, and other events on subjects that are related to the program’s/project’s field of activities;
• Supports quality assurance and proposes necessary changes, improvements, and initiatives

Management and Coordination Tasks

• Monitors and documents progress, analyses challenges and makes recommendations for adjustments to the Strategic Area Managers
• Supports general projects planning/ project designs, including preparation, organization and moderation of planning exercises, implementation, management, monitoring, communication and documentation;
• Supports project activities at the provincial and local level in cooperation with the partners, as well as in organizational preparation and in the implementation of these activities;
• Giving inputs on the budget plan for key events and related financial documentation

Knowledge management

• Collects data, develops reports and presentation documents on the work in East Java
• Provides inputs on strategies and technical concepts including guidelines, manuals, and procedures, which are ready to be applied;
• Prepares appropriate input to the various program meetings and reports/publications including reports to the province of East Java
• Contributes in giving appropriate inputs to the various projects/program reports/publications including monitoring, progress reports and the final project report
• Encourages the development of new knowledge-sharing instruments in the context of the sub-national innovation hub also including modern media solutions.
• Archives the most important documents in line with GIZ standards in the GIZ Document Management System,

Other duties/additional tasks

• Does occasional translations of documents into Indonesian for JIPPJATIM
• Applies the GIZ code of conduct in daily work and project activities and consistently promotes the application of these values of ethics to program counterparts,
• Commits to the goals and principles of TRANSFORMASI and complies with the guidelines of GIZ.
• Applies the Capacity Works Management Model and the theory of change for the Subnational Innovation Hub.
• Ensures that all measures are carried out in a way to promote gender equality,
• Ensures that all measures are planned and implemented in an economically efficient way,
• Keeps in mind and applies environmentally sound practices.

Required qualifications, competences and experience

• Master in Public Administration, Development Studies, Social Sciences, Economics or Business Administration or another related field;
• At least 8 years of professional experience, with at least 5 years of professional experience in a comparable position;
• Experience in working with local government institutions in East Java;
• Strong understanding of governance and public service structures in East Java;
• Strong communication and advocacy skills, and experience of working in international and inter-sectoral contexts;
• Good working knowledge of modern communication systems and basic principles of knowledge management;
• Ability to travel and work independently;
• Advanced in MS Office skills;
• Proficient in English both oral & written; and German will be an advantage.

Duty Station: Surabaya

Direct Supervisor: Team Leader KemPAN TRANSFORMASI

Interested candidates should submit the application letter, CV with latest photograph and list of references (max. 300 kb), addressed to recruitment-indo@giz.de with email subject: TRANSFORMASI: Provincial Advisor – East Java. The closing date to submit the application letter is on 4 November 2015.

Only short-listed candidates will be notified for interviews