CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and enterprise & economic development.
CARE International Indonesia in Kupang (East Nusa Tenggara-NTT) is currently recruiting the following position for its project:
JOB TITLE: PROJECT MANAGER (PM)
DEPARTMENT/PROJECT: PROGRAM/ADVANCE
REPORTS TO: EED MANAGER/BUSINESS DEVELOPMENT SPECIALIST
REPORTS TO: EED MANAGER/BUSINESS DEVELOPMENT SPECIALIST
JOB SUMMARY
The PM will provide technical oversight on assigned project. S/He will be responsible for coordinating the overall project planning, implementation, monitoring of progress, facilitation of requirements to secure project progress, synergize activities across the partners, coordination and relationship building with key stakeholders, including relevant national and local governments. In particular to make every effort to ensure that the Project’s objectives/outputs are achieved to a high standard of quality according to the log frame and budget, within the contracted project period and in compliance with national laws, donor regulations and CARE policies and procedures.
The PM will provide technical oversight on assigned project. S/He will be responsible for coordinating the overall project planning, implementation, monitoring of progress, facilitation of requirements to secure project progress, synergize activities across the partners, coordination and relationship building with key stakeholders, including relevant national and local governments. In particular to make every effort to ensure that the Project’s objectives/outputs are achieved to a high standard of quality according to the log frame and budget, within the contracted project period and in compliance with national laws, donor regulations and CARE policies and procedures.
RESPONSIBILITIES AND TASKSS/he will serve as leader and coordinator of the project team with the following responsibilities:
A. Project ManagementB. Financial/Budget and Asset Management
C. Contract Management/Compliance
D. Personnel Management
E. Government Liaison/External Relations
A. Project Management
A1. Lead and manage overall project cycle within the grade framework.
A2. Ensure compliance with Project documentation and donor guidelines including:
A1. Lead and manage overall project cycle within the grade framework.
A2. Ensure compliance with Project documentation and donor guidelines including:
- Approved Project proposal and budget and any donor approved changes.
- Donor contract
- Donor procedure manuals
- Individual Project Implementation Agreement or IPIA (if through a CARE member).
A3. Ensure that the Project conforms with CARE International Program Principles and Project Standards (using Project Standards Measurement Index or PSMI as a tool to measure quality of program). If the Project does not meet these standards at any stage of the project cycle, take appropriate steps to correct or improve identified areas.
A4. Review approved Project outputs and indicators so as to ensure that they are appropriate and realistic, and if required suggest changes to line management.
A5. Develop Project start up plans in consultation with Project staff, line management and local government partners. Following project initiation, develop regular (monthly) implementation plans and reports.
A6. Establish and implement Project monitoring and evaluation systems in order to provide regular information on progress towards indicators of outputs and objectives and assess the impact of the Project.
A7. Mobilize and manage technical assistance and support to Project and counterpart staff as required.
A.8. Support identification and implementation of potential innovation of the project to increase the project outreach or increase institutional added value of CARE International Indonesia.
B. Financial/Budget and Asset Management
B1. Comply with CARE Indonesia financial management procedures and expenditure monitoring systems.
B2. Authorize all necessary Project site expenditure within CARE Indonesia “Limits of Authorization” table and ensure that Project expenses are kept to a minimum consistent with sound administrative and financial practices.
B3. Ensure that Project expenditure is being coded correctly and consistently (i.e. allocated to correct budget lines) and that donor funds are used solely for the purposes for which they were granted and in accordance with relevant CARE Indonesia and donor guidelines.
B4. Check monthly Project expenditure report for accuracy and appropriateness. Regularly discuss with Finance Manager concerning financial reporting issues, errors, trends, payment delays, outstanding commitments and related matters.
B5. Monitor expenditure on a monthly basis against the approved budget. Review expenditure projections to ensure that expenditure stays within budget. Actual or anticipated expenditure variances against the budget should be included in the monthly report to line management together with any recommendations for changes to the budget.
B6. In close coordination with the Administration Unit and/or Regional Office Manager, ensure that assets purchased by or provided to the Project comply with asset management guidelines in the CARE Indonesia Administration Manual.
C. Contract Management
C1. Ensure that contractual compliance obligations to the donor are understood and adhered to by all relevant Project staff.
C2. In the event of any urgent and serious matters, provide immediate reports (verbal or written) to line management or Program Director. Such matters of significance may include:
- Personnel/staff,
- Security,
- Financial or asset control,
- Project performance,
- Legal problems,
- Events likely to gain adverse publicity, and or
- Any other matters felt to be of significance by the Project Manager.
C3. Submit all reports on time (donor, relevant CARE International member and CARE Indonesia).
C4. Ensure that approved objectives, outputs (targets) and budgets are reached. Any changes to the project design, objectives, outputs or budget must have prior approval by the donor.
C5. Ensure the effective management, maintenance, security and legitimate usage of all project facilities, assets, personnel and equipment.
D. Personnel Management
D1. Develop, define and maintain updated job descriptions for all relevant Project staff, which clearly explain the roles and responsibilities of each staff member.
D2. Work with line management and Human Resources Unit to recruit staff for all project positions. Ensure that CARE’s recruitment procedures are followed.
D3. Ensure that all staff clearly understands their roles and responsibilities. On the basis of their job descriptions monitor staff performance and provide constructive feedback to staff in line with CARE Indonesia performance management procedures (Annual Performance Appraisal process).
D4. Identify the key skills required by all Project staff to effectively fulfill their designated roles and where necessary suggest or plan staff training to fulfill such needs as well as provide on the job training and coaching/mentoring.
D5. Assist all Project staff to have access to training in order to develop their skills beyond the requirements of their current position.
D6. Actively assist staff, in particular women, assume greater responsibility within project activities and ‘foster’ their long-term professional development.
D7. Ensure that staff participates in the development of project Weekly/monthly work plans.
D8. Ensure that the provisions of CARE Indonesia’s Human Resource Manual are being complied with. In particular, ensure that working hours, annual, sick leave and other leave provisions are being applied and liaise with the Regional Office Manager (if applicable) or Human Resources Unit regarding relevant staffing issues.
D9. At all times ensure the safety and security of all Project staff in line with CARE Indonesia’s policies and procedures.
E. Government Liaison/External Relations
E1. Establish and maintain positive working relationships with other institutions involved in the project by ensuring appropriate representation of CARE. This should include regular contact to ensure they are fully and appropriately involved in the Project.
E2. Establish local procedures in order to liaise effectively with local government institutions. This may include such things as: planning, implementing, reporting, monitoring and evaluation or any other aspect that requires local government understanding and support for effective project management.
E3. Assist line management to meet all required narrative and financial reporting requirements promptly.
E4. Comply with host government priorities and policies where these are consistent with CARE Indonesia’s Mission and Vision as well as donor contractual obligations and the need to ensure project quality.
E5. Facilitate and provide the opportunities for counterpart staff and agencies to be aware of and learn from the implementation of all aspects of the Project.
E6. Develop, maintain and strengthen relations with other agencies working in the same geographical area.
E7. Undertake all areas of responsibility in a professional manner and in a way that enhances the reputation of the Project and the reputation of CARE.
SUPERVISES
C4. Ensure that approved objectives, outputs (targets) and budgets are reached. Any changes to the project design, objectives, outputs or budget must have prior approval by the donor.
C5. Ensure the effective management, maintenance, security and legitimate usage of all project facilities, assets, personnel and equipment.
D. Personnel Management
D1. Develop, define and maintain updated job descriptions for all relevant Project staff, which clearly explain the roles and responsibilities of each staff member.
D2. Work with line management and Human Resources Unit to recruit staff for all project positions. Ensure that CARE’s recruitment procedures are followed.
D3. Ensure that all staff clearly understands their roles and responsibilities. On the basis of their job descriptions monitor staff performance and provide constructive feedback to staff in line with CARE Indonesia performance management procedures (Annual Performance Appraisal process).
D4. Identify the key skills required by all Project staff to effectively fulfill their designated roles and where necessary suggest or plan staff training to fulfill such needs as well as provide on the job training and coaching/mentoring.
D5. Assist all Project staff to have access to training in order to develop their skills beyond the requirements of their current position.
D6. Actively assist staff, in particular women, assume greater responsibility within project activities and ‘foster’ their long-term professional development.
D7. Ensure that staff participates in the development of project Weekly/monthly work plans.
D8. Ensure that the provisions of CARE Indonesia’s Human Resource Manual are being complied with. In particular, ensure that working hours, annual, sick leave and other leave provisions are being applied and liaise with the Regional Office Manager (if applicable) or Human Resources Unit regarding relevant staffing issues.
D9. At all times ensure the safety and security of all Project staff in line with CARE Indonesia’s policies and procedures.
E. Government Liaison/External Relations
E1. Establish and maintain positive working relationships with other institutions involved in the project by ensuring appropriate representation of CARE. This should include regular contact to ensure they are fully and appropriately involved in the Project.
E2. Establish local procedures in order to liaise effectively with local government institutions. This may include such things as: planning, implementing, reporting, monitoring and evaluation or any other aspect that requires local government understanding and support for effective project management.
E3. Assist line management to meet all required narrative and financial reporting requirements promptly.
E4. Comply with host government priorities and policies where these are consistent with CARE Indonesia’s Mission and Vision as well as donor contractual obligations and the need to ensure project quality.
E5. Facilitate and provide the opportunities for counterpart staff and agencies to be aware of and learn from the implementation of all aspects of the Project.
E6. Develop, maintain and strengthen relations with other agencies working in the same geographical area.
E7. Undertake all areas of responsibility in a professional manner and in a way that enhances the reputation of the Project and the reputation of CARE.
SUPERVISES
- Livestock Production & Health Specialist.
- Monitoring and Evaluation Specialist.
- Community Mobilization Specialist.
- Communication Specialist.
QUALIFICATIONS
- University degree in economic or agriculture or farming or development studies.
- 5 - 7 years of project management experience in economic development sector in INGO setting.
- Experience in community-based approaches for livelihood development, particularly agriculture and/or husbandry sector.
- Specific experience in leading livelihood or agriculture value chain strengthening project is an added value.
- Experience supervising staff and collaborate with multi countries.
- Excellent planning, technical, financial & budget oversight, negotiations, and communications skills.
- Demonstrated experience in building the capacity of non-governmental partners and dealing with small medium enterprises, including financial service providers.
- Experience in writing project reports and proposals.
- Demonstrate experience in applying a gender equality approach.
- Ability to work under tight deadline and multi-cultural setting.
- Competent in Windows, MS Office programs, email and database experience.
- Fluency in English (spoken and written).
- Understand local language (NTT Province) is added value.
TERMS OF OFFER
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment, and women candidates are encouraged to apply. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before October 13, 2015 to CARE International Indonesia, Human Resources Unit:
recruit_814@careind.or.id
"Only qualified applicants will be shortlisted"
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment, and women candidates are encouraged to apply. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before October 13, 2015 to CARE International Indonesia, Human Resources Unit:
recruit_814@careind.or.id
"Only qualified applicants will be shortlisted"
