MSI SIAP1 Job Vacancy: Program Assistant, Jakarta

MANAGEMENT SYSTEMS INTERNATIONAL (MSI)

STRENGTHENING INTEGRITY AND ACCOUNTABILITY PROGRAM 1 (SIAP 1)

Program Assistant

(October 2015 – 27 January 2016)

Project Summary:

The objective of SIAP-1 is to contribute to good governance in Indonesia by strengthening integrity and accountability in government – principally at the national level. It will do this by supporting governmental and non-governmental efforts to strengthen integrity and accountability. 

Scope of the Job:

Program Assistant position is held by experienced staff whose acquired knowledge and skills enable he/she to independently undertake diverse and complex work assignments (e.g. database, actively engage in program activities, major event/course planning, etc). Work requires extensive coordination with team members in SIAP-1  to ensure successful performance of the Strengthening Integrity and Accountability Program-1 as detailed in the Project Description of the Cooperative Agreement with USAID.

Responsibilities:

• Assist in the planning, coordination and arrangements for successful conduction of mission events such as seminars/conferences, training, meetings, presentations, and other: including travel and hotel arrangements, and trip itineraries 
• Set up appointments/meetings with Government and partner organizations 
• Handling administration and financial matters of the program implementation 
• Collect and provide necessary information and contribute to the planning, organizing and developing of all aspects of the projects. 
• Ensure timely implementation of activities, in accordance with project schedules issued by the Component Managers 
• Draft/type letters, faxes, as well as documents and forms related to Program activities and administrative matters. 
• Maintain an efficient filling system for all administrative and operational records 
• Perform other duties and responsibilities assigned by Admin, HR and Finance Manager and Component Managers.

General provisions and limitations: 

• All final decisions related to this Project are made by the COP and MSI/HQ responsible and authorized personnel. 
• Any communication with USAID is the authority of the COP and MSI/HQ responsible and authorized personnel.

Qualifications:

• Bachelor (S1) degree in relevant field of work or related studies 
• Minimum 1 years of relevant experience 
• Good management and administrative skills 
• Experienced in maintaining network with government. 
• Have the capacity to work both independently as well as in a team setting 
• Willing to undertake field travel and work under demanding conditions 
• Ability to establish priorities and undertake assigned tasks with minimum supervision 
• Ability to effectively address multiple tasks 
• Proficient in spoken and written English, and in in the use of MS Office Software

**This is a local position; only Indonesian nationals will be considered.

Application should include a cover letter, CV (including three references) and contact number by September 18^th, 2015, at the latest.

Please send applications indicating 'Program Assistant' as the subject of your email addressed to recruitment@msi-siap.com. Only shortlisted candidates will be contacted.