Innokeys is looking for Administrative Assistant (urgent) for Jakarta Selatan area.
Job Description: Administrative Assistant
salary: negotiate
Contract: Full Time
South Jakarta
About Innokeys Pte Ltd
Innokeys
is a Singapore based company specializing on developing and
commercializing Biopharmaceuticals and healthcare products for unmet
medical needs. Innokeys is expanding its operations in South East Asia
and is seeking skilled and professional coworkers to support with
important administrative duties through its partner BMO (PT Bo Michael
Olsson) that specializes in Intellectual Property rights protection,
Intelligent Technology and Security solutions.
Basic Qualifications
The Administrative Assistant must possess intermediate proficiency in Microsoft Word, Excel, and PowerPoint.
Qualifications
- An undergraduate degree in general study is required and good communication skills in English.
- The Administrative Assistant must have a strong sense of customer service, and be well organized with excellent written, oral, and interpersonal communication skills in Bahasa Indonesia. The ability to work efficiently, be solutions-oriented, proactive, and anticipate needs is required to take ownership of work and excel in a team environment. The Administrative Assistant must possess strong time management skills, with attention to detail, following through on projects and handling multiple tasks. Experience working with public relations or in the Pharmaceutical Industry is preferred. The position requires at least two years prior administrative experience.
Responsibilities
The
Administrative Assistant works closely with supports the needs of key
senior personnel and others in practice group. Responsibilities include,
but are not limited to:
Client Servicing
- Maintain calendar for appointments, calls and meetings
- Prepare daily mail/correspondence; review packages
- Coordinate travel arrangements, travel itinerary
- Coordinate and oversee document as requested
- Coordinate in-house meetings, including conference room set-up, beverages/food, etc.
- Maintain database and record keeping needs of Manager
- Research and compile materials needed for important meetings, calls and projects
- Conduct basic Internet research as needed
Administration
- Order supplies and equipment for designated practice
- Coordinate team members’ performance appraisals in conjunction with HR
- Attend staff meetings, take notes as needed
- Maintain grid to track group PTO for HR purposes
- Complete special projects as assigned
Financial Management and Planning
- Compute timesheets and expense reports in a timely manner
- Process manager’s invoices, timesheets and expense reports in a timely manner
People Development
- Contribute to performance appraisal process for peers and managers
- Engage in team building activities
Only
qualified candidates will be considered and short-listed candidates
will be further notified and should send a detailed application, CV,
expected salary to the following email address: biz.info@innokeys.com within ten days after the date of the advertisement announced.
