ADMINISTRATION OFFICER
PROJECT IMPLEMENTATION UNIT CONSULTANT (PIUC) - PROVINCIAL ROAD IMPROVEMENT AND MAINTENANCE (PRIM) PROJECT
- Based in Mataram, Lombok
- Six months contract with possibility of extension
- Position open to Indonesian Nationals only
URS
is the managing contractor of the Project Implementation Unit
Consultant (PIUC) under Provincial Road Improvement and Maintenance
(PRIM) Project, an Australian Government funded project. The objective
of PIUC is to provide support to the Program Implementation Unit (PIU)
in Nusa Tenggara Barat (NTB) in implementing the pilot program, carry
out training and institutional strengthening, and provide institutional
support to the maintenance works program for Phase 1, including
engineering designs and bid documents.
We are seeking expressions of interest from Administration Officers who
will assist the Office Manager with coordination of Project
Implementation Unit Consultant (PIUC) on Provincial Road Improvement and
Maintenance (PRIM) Project of Public Work Bina Marga on the PRIM
project in Lombok and Sumbawa.
POSITION DESCRIPTION
Key Duties and Responsibilities:
Under the overall guidance of the Office Manager:
- Work closely with the Office Manager and URS Project Manager to ensure procedures in the PIUC Operations Manual are followed, particularly in relation to procurement and financial procedures
- Provide support to the PIUC team consisting of both Indonesian and expatriate personnel
- Coordinate and arrange PIUC team meetings
- Assist the Office Manager in organising and administering meeting and workshops as required including the preparation and distribution of supporting documents
- Logistics - arrange travel and accommodation throughout Indonesia for the PIUC team and prepare associated documentation.
- Complete Expense Reimbursement Forms for the Team Leader, and Payment Request Forms for payment of all invoices for the Office Manager review
- Assist the Office Manager to maintain schedules for team members
- Maintain the PIUC assets register and register of allocation of assets to PIUC team
- Assist the Office Manager to maintain a leave register for all staff
- Maintain the hardcopy and electronic filling system according to the PIUC Operations Manual
- Maintain office stationary supplies and equipment, complying with the Procurement procedures in PIUC Operations Manual
- Assist the Office Manager to obtain quotes and complete quote evaluations
- Arrange service calls for office equipment as necessary and manage relations with office suppliers
- Provide photocopying and faxing support services to PIUC staff within the office as necessary
- Deputies for Office Manager as required
- Perform other duties as required
Skill Requirements
Essential
The Administration Officer must have the following skills-
- Relevant administration qualifications and experience in administration
- Ability to schedule and prioritise workloads as required
- Good computer skills, including MS Office and the internet
- Demonstrated experience with finance tasks and logistics
- Demonstrated ability to work productively in a diverse, fast-paced environment
- Fluency in Bahasa Indonesia and English (oral and written)
- Attention to detail
Desirable
- Experience working in cross-cultural settings
- Experience on international development projects or programs
To apply, please visit our website at HERE
and enter the job code 700.
Your application will need to include:
- A cover letter and signed CV, including a declaration that the information provided is true and correct
- Names and contact details of two referees
Applications close Sunday 9th August 2015
URS
is an equal opportunity employer of choice and is committed to child
protection. Successful applicants will be required to undertake a police
clearance
Australian Aid - managed by URS on behalf of Indonesia Infrastructure Initiative (IndII)
